*Please check with someone in HR or Payroll prior to using a paper timesheet for your student employee.
Pay Information & Guides:
Work Study Employment
All information and guidelines pertaining to work study employees can be located on the Work Study page within Financial Aid & Scholarships. For all questions, please contact Ana Contreras at (209) 664-6582 or firstname.lastname@example.org.
Academic Student Employees
All information and guidelines pertaining to Academic Student Employees (Instructional Student, Graduate Assistants or Teaching Associates) can be located on the Faculty Affairs web page.
To review your Student Employees training requirements please visit Training & Development or visit the CSU Learn page. For questions please contact Kimberly McField at (209) 667-3648 or by email at email@example.com.
Talent Acquisition & Employment
Talent Acquisition & Employment Assistant
Frequently Asked Questions:
Q: Who do I contact for issues regarding my Student Employee's funding source?
A: Depending on your department you will need to contact either the Budget Office or Academic Affairs.
Q: Can my student employee work full-time over the summer if he/she is taking a summer class?
A: Yes, over the summer your student is rehired into the Bridge Student Assistant classification (1874), and as such, may work up to, but not to exceed, 40 hours per week. Please remember though, that your student’s primary purpose is to achieve their academic goals, so supervisors should be flexible with their schedule to enable them to attend their classes.
Q: Are student employees subject to background checks?
A: It depends on the job and if the student has had a background check previously. Student employees are subject to background checks if either of the following applies:
- The student employee will be entering a new position working in direct contact with minor children (as required by law), and/or if they will have access to information that is classified as Level 1 - Confidential (see CSU Policy 8065.S02, pg. 64)
- The student employee has not been cleared by LiveScan (for employment purposes) within the last 12 months. Background checks must be completed and the student assistant cleared for employment by HR prior to working.
Q: Can my student work full-time over the winter intersession?
A: If your student is enrolled in one or more winter classes, they may work full-time (40) hours on Non-Instructional “white” days (on the College-Year Calendar) in which they do not have a class (including online classes). For students that are not enrolled in winter classes may work up to, but not to exceed, 40 hours per week on all Non-Instructional “white” days (on the College-Year Calendar).
Q: Should I inform HR if my student employee resigns from their student assistant position?
A: Absolutely. Regardless if the student voluntarily resigns, if the position ends because of lack of funding, or if they are released from their duties for other reasons, HR must be informed when employment ends (as with any employee). You will need to complete the Student Employment Separation form located under the Forms heading and submit to Human Resources.
Q: Can I start my student before they have attended a Sign-in Session?
A: No, student employees may not begin any type of training, meetings or work until they have completed all the required New Student Employee forms at a sign-in session. You will know that your new student employee is cleared to begin once you receive an email from someone in the Human Resources Department, indicating that they may begin and confirming the start date.
Q: What form would I use if I want to hire a Student Employee?
A: After the minimum 5 day posting period, complete the Student Employee Hire/Rehire Form (previously known as form 105), which is located under the Forms heading.
Q: What form would I use if I want to rehire a Student Employee?
A: Complete the Student Employee Hire/Rehire Form (previously known as form 105), which is located under the Forms heading.
Q: What form would I use if I want to have a Student Job posted?
A: Complete the Student Employee Job Posting Request Form (previously known as form 101), which is located under the Forms heading.
Q: How does my student employee get a salary increase?
A: There are two types of salary increases. Both types of salary increases are requested via the Salary Increase Request Form which is located under the Forms heading:
1) Service Pay Increase. When a student employee works 500 hours, he/she is eligible for a $.25 increase.
2) Reclassification. When a student employee’s position changes and/or grows in scope and/or responsibility, independence, etc., the manager may request a salary reclassification. Justification must be submitted with the request.
Please note: It is the responsibility of the student employee’s MPP supervisor to initiate all salary increases, and that the effective date of an approved salary increase will be the first day of the following pay period after the request is received in HR.