Student Employment Guides


New Hire  Reappointment
Classification & Pay
Quick Reference
Manager Handbook


Reappointment Pay Increase
Transaction Request Form (updated 5/1/23)
Separation Timesheet*

*Please check with someone in HR or Payroll prior to using a paper timesheet for your student employee.

Academic Calendar

Work Study Employment

All information and guidelines pertaining to work study employees can be located on the Work Study page within Financial Aid & Scholarships. For all questions, please contact Ana Contreras at (209) 664-6582 or

Academic Student Employees

All information and guidelines pertaining to Academic Student Employees (Instructional Student, Graduate Assistants or Teaching Associates) can be located on the Faculty Affairs web page.       


To review your Student Employees training requirements please visit Training & Development or visit the CSU Learn page. For questions please contact Kimberly McField at (209) 667-3648 or by email at 


Student Assistant/Bridge
Federal Work Study
Contact Student Assistant/BridgeAlex Lazar
Contact Federal Work StudyAna Contreras
Academic Student Employees (R11)
Contact Academic Student EmployeeEdwena Jacobs

Frequently Asked Questions:

Q:  How many hours can my student employee work?
During regular Academic Terms (Spring and Fall Semester): student employees are allowed to work up to a maximum of 20 hours per week (including the week of finals).
During the Winter Session/Academic Break: student employees are allowed to work up to a maximum of 40 hours per week and shall not be scheduled, nor permitted, to work overtime.
During the Summer Term: student employees are allowed to work up to a maximum of 40 hours per week.

Q:  Can my student employee work if they have graduated?
Upon graduation, Student Assistants may work up until the last official day of the academic term. In addition, graduating Student Assistants are allowed to work one term immediately following graduation, up until the day before the next term starts, as a Bridge Student Assistant.

For Example:
e.g.1)Student Assistants graduating in the spring term may work through the summer term up until the day before the fall term begins.
e.g.2)Student Assistants graduating in the fall term may continue to work through the Winter Session/Academic Break as a Student Assistant (1870). Additionally, Student Assistants may work may work through the spring term up until the day before the summer term begins as a Bridge employee.

Q:  Who do I contact for issues regarding my Student Employee's funding source?
  Depending on your department you will need to contact either the Budget Office or Academic Affairs.

Q:  Are student employees subject to background checks? 
A:  It depends on the job and if the student has had a background check previously.  Student employees are subject to background checks if either of the following applies:

  • The student employee will be entering a new position working in direct contact with minor children (as required by law), and/or if they will have access to information that is classified as Level 1 - Confidential (see CSU Policy 8065.S02, pg. 64) 
  • The student employee has not been cleared by LiveScan (for employment purposes) within the last 12 months.  Background checks must be completed and the student assistant cleared for employment by HR prior to working.

Q:  Should I inform HR if my student employee resigns from their student assistant position?
  Absolutely.  Regardless if the student voluntarily resigns, if the position ends because of lack of funding, or if they are released from their duties for other reasons, HR must be informed when employment ends (as with any employee). You will need to complete the Reappointment/Change Form located under the Forms heading and submit to Human Resources.

Q: What form would I use if I want to rehire a Student Employee?
Complete the Transaction Request Form, which is located under the Forms heading.

Q: How does my student employee get a salary increase?
A: There are three types of salary increases, all requested via the Transaction Request Form which is located under the Forms heading. For details on the types of increases available please refer to your Manager's Guide located under the Guides heading.