Winter Shutdown

The campus closure over winter break, also known as winter shutdown, is not part of the Academic Year or Spring housing contract. This means that students who need a place to stay over the break must register to stay on campus during this time.

The deadline to register for the 2023 Winter Shutdown is Friday, December 8, 2023.

Winter Shutdown Registration Form

Housing will waive the winter shutdown fee for residents who register their stay by the deadline listed above. Failure to register by the designated deadline will result in an improper check out fee.

Residents who do not register to stay over the shutdown must vacate their unit by 12:00 p.m. on Saturday, December 16. Fall key cards will deactivate at this time. 

student typing on a laptop

Staying for Shutdown

Residents who need to stay on campus during winter shutdown must do the following:

Housing staff is available 24/7, even during the shutdown, to assist residents with questions, lockouts, or emergencies.

packing clothes into suitcase

Leaving for Shutdown

Residents who do not need to stay on campus for the shutdown must vacate their unit by Saturday, December 16 at 12:00 p.m. Personal belongings can stay in your room/unit.

  • Complete the Winter Shutdown Checklist prior to departure
  • Room/gate keys will deactivate at 12:00 p.m. on December 16. When you return to campus after January 2, your first stop should be the Housing Office to have your card reactivated.
  • Housing staff will conduct room checks shortly after closure to make sure the shutdown tasks were completed. A fee of $25 per bag will be charged to all roommates or the appropriate person if housing staff removes garbage or recyclables left in a suite, apartment, or bedroom.

Residents not registered to stay can return to campus beginning January 2. Stay tuned to  your email for full details.

Don't see your question below? Contact the Housing Office for more information.

Whether you're staying on campus or leaving for the shutdown, residents should prepare their units for the December 27 heat outage by setting their thermostat to Low Heat or 68 degrees, depending on the unit type.

Housing staff will be on-site during the outage and can be reached by calling (209) 667-3675. 

Residents are encouraged to test prior to returning to campus and 3-5 days after traveling. If there is a possibility of a recent COVID exposure, it is recommended to get tested 3-5 days from the last exposure. Rapid tests are available to residents to pick-up from the Housing Office. 

The 12/11 edition of the Verve will contain all the information residents need to know about adjusted hours during winter shutdown and intersession.

The Housing Office will be closed from Friday, December 22 and will reopen Monday, January 1. Although the desk will be closed, you can reach a staff member 24/7 by calling (209) 667-3675.  

All campus dining locations will be closed December 23 – January 1. 

  • Any remaining balance of fall meal plan funds will roll to spring semester and be added to your spring meal plan funds.  

This checklist includes tasks that will help prepare your space for sitting dormant while you are away as well as the campus power outage.

Winter Break Checklist tasks include:  

  • Cleaning out your refrigerator and properly storing any perishables  
  • Discard all garbage*  
  • Remove all recyclables*  
  • Close window blinds and notify the Housing Office immediately if missing a window screen  
  • Close and lock all windows  
  • Turn the heater to a low setting  
  • Make sure all lights are turned off, unplug any electrical appliances (computers, chargers, lamps, clocks, televisions, game consoles, coffee makers, etc)  
  • Do NOT unplug mini-fridge or kitchen fridge!  
  • Move your bike into your suite or apartment, leaving a safe path in the room or hallway  

 A fee of $25 per bag will be charged to all roommates or the appropriate person if housing staff removes garbage or recyclables from a bedroom, suite, or apartment.   

Updated: November 28, 2023