Transaction Requests for Current Employees
Managers can request employment transaction changes to existing employment records, such as; reappointments, time base changes, supervisor updates, and pay plan adjustments. Use this form to initiate a personnel transaction for Staff/MPP (not for student employees).
Download Personnel Transaction Request Form
How to submit:
- Download the Personnel Transaction Request Form (PTRF).
- Managers must complete required fields 1 and 2.
- Attach justification with supporting documentations, if applicable.
- Submit to Human Resources.
Do not send form to budget or manager(s) for approval. The Employment, Talent Acquisition unit (ETA) in HR will review for compliance and route for required approvals. Once fully approved, HR will finalize processing and issue corresponding notices to employees and copy the employees Administrator.
| Type of Transaction | Description / Purpose | Additional Required Documentation |
|---|---|---|
| Reappointment | Extends the appointment of a temporary employee beyond the current end date. | • Current Organizational Chart • Data Warehouse Report |
| Temporary to Permanent status | Converts a temporary employee to probationary or permanent employment status, in accordance with applicable policies and approvals. | • Current Organizational Chart • Data Warehouse Report |
| Time Base change | Modifies an employee’s assigned time base. Example: Change from part-time (20 hours per week) to full-time (40 hours per week), or from full-time to part-time. |
• Current Organizational Chart • Data Warehouse Report |
| Pay Plan change | Adjusts an employee’s pay plan designation (e.g., 10/12, 11/12, or 12/12). Example: Change from a 10/12 to a 12/12 pay plan, or from a 12/12 to an 11/12 pay plan. |
• Current Organizational Chart • Data Warehouse Report |
| Supervisor change | Updates the employee’s assigned reporting supervisor due to organizational or staffing changes. | • Current Organizational Chart • Data Warehouse Report |
Additional Links
Updated: February 02, 2026