As a Licensee, when you sign the terms of the License Agreement, you commit to living on campus for an indicated period of time. The Stanislaus State Housing Office acts as the landlord representative for the California State University; therefore, it can be difficult to cancel License Agreements.
To cancel a License Agreement, the CSU requires verification of a significant change in your circumstances, which occurred after signing the terms of the License Agreement. Substantial documentation must be provided before a cancellation request is considered for review. The Licensee must complete a “Petition to Cancel” form in addition to the documents required below.
Submit a Petition to Cancel in the Housing Portal
Please carefully read all the information in the license agreement. This information can also be found in the housing application.
Guidelines for Cancellation
All cancellation requests require a written 30-day notice. Charges will be based on the pro-rated rent amount of the 30 days.
You MUST cancel your license agreement with the Housing Office via the Housing Portal. Stop payment on checks or cancelling with the university admissions does not cancel your housing agreement. This includes denied admission, disqualification, choosing not to attend Stan State, finding off campus housing, etc..
Financial Obligation
Please be aware that your License Agreement is for the academic year and remains intact while your request to cancel is being reviewed. You are obligated to make all payments when due. If your petition to cancel is approved, you will be billed through the date you officially check out or at the end of your 30 notice, whichever is greater. Submitting a cancellation request and documentation does not guarantee approval. Completed Petition to Cancel forms and documents will be reviewed and decisions will be provided within 2 weeks. Those submitting a cancellation request will be informed of the appeal process, in case of denial.
Automatic Cancellations
A “Petition to Cancel” for the reasons listed below with receive automatic approval upon completion of the 30-day notice and submission of required supporting documentation.
Change of Student Status
- Graduation (fall semester only)
- Withdrawal
- Transfer
- Non-admittance
- International – (fall semester only)
- Marriage
- Military Service
You must submit a Petition to Cancel 30 days before the last day of the Fall license term to be released from Spring rent charges.
Non-Automatic Cancellations
A compelling and unanticipated situation which, in the judgment of the University, represents a significant change from the time the student entered the license agreement that makes it extremely difficult or impossible for them to meet the terms of the license.
Extreme and Unexpected Hardship
Petitioners must provide documentation that fully demonstrates a significant and unforeseeable change in circumstances occurring between the beginning of the fee period and the date the petition is submitted. Documentation should clearly show the nature and extent of the hardship and why it prevents the student from meeting the terms of the license agreement. The type of documentation required will vary depending on the circumstances.
Required Documentation Per Cancellation Reason
| Reason for Cancellation | Required Documentation |
|---|---|
| Graduation | A copy of your completed and signed Graduation Approval Form (GAF) for Fall |
| International/Study Abroad | Documentation from the International Office that you are a single-semester student or a copy of your I-94 Form (Arrival/Departure Record) |
| Change of Student Status |
Withdrawal form, if available
|
| Marriage | If you are married since you signed your license agreement, or have a marriage pending within four weeks, you may be approved to cancel your housing agreement. A marriage license must be presented to complete the cancellation; if it isn’t, the cancellation is reversed, and your student account will be charged accordingly. |
| Military | Documentation of military orders |
| Extreme or Unexpected Hardship |
|
Submitting False Information
Students who petition to cancel and forge or knowingly provide false information and/or supporting documentation will be referred to the Office of Student Conduct, for disciplinary action according to section 41301 of Title V of the California Administrative Code. In addition, the student’s request to cancel will be denied or rescinded and disciplinary sanctions may be imposed through the Stanislaus State disciplinary process.
Updated: December 12, 2025