The CHRS Implementation Team values the importance of communication regarding the status of the project and its impact to the campus community. The charts below list the various capacities, including written communications, meetings, and presentations, in which the team has shared key message points with campus stakeholders.
As the project progresses, please visit this website to stay updated on campus stakeholder meetings.
Communications
| Date Scheduled | Campus Stakeholder | Channel | Message Points |
|---|---|---|---|
| 1/9/2024 |
Faculty, Staff, Administrators and Student Employees |
Reminder about CHRS Updated Training Schedule | |
| 12/13/2023 | Faculty, Staff, Administrators and Student Employees |
CHRS Update on Training Lab Hours |
|
| 11/28/2023 | Faculty, Staff, and Administrators |
Information on how to use CHRS & CFS at the same time |
|
| 11/27/2023 | Faculty, Staff, Administrators and Student Employees |
Reminder: CHRS Training Resources for Time and Absence Entry |
|
| 11/16/2023 | Faculty, Staff, Administrators and Student Employees |
Conversion of CHRS complete and system is live |
|
| 11/13/2023 | Stockton Campus Student Employees | Direct Email |
CHRS In-Person Training at the Stockton Campus on 11/29/23 |
| 11/12/2023 | Faculty, Staff, Administrators and Students | All Campus Email |
Campus Solutions (CS)/MyStanState Student Center access is now restored |
| 11/9/2023 | Faculty, Staff, Administrators and Students | All Campus Email |
Campus Solutions (CS)/MyStanState Student Center will be unavailable Reminder Campus Solutions Unavailable on November 11-12
|
| 11/9/2023 | Stockton Campus Community | Direct Email |
CHRS In-Person Training at the Stockton Campus on 11/29/23 |
| 11/2/2023 | Faculty, Staff, Administrators and Student Employees | All Campus Email |
Thank the campus for adhering to pause timeline |
| 10/31/2023 | Timekeepers and Approvers | Direct Email |
Reminder to review and approve time and absences by 10/31/23 at 5 pm Action Required: October Time and Absence Approval Due Today |
| 10/27/23 | Faculty, Staff, Administrators and Students | All Campus Email |
Campus Solutions Unavailable on Nov. 11-12 |
| 10/27/23 | Campus Community | All Campus Email |
Reminder to submit time and absences by 10/27/23 due to CHRS implementation pause |
| 10/27/23 | Student Employees | Direct Email |
Reminder to submit time by 10/27/23 due to CHRS implementation pause Action Required: October Time Submission Due Today Oct. 27 for Student Employees |
| 10/26/23 | Cabinet | Virtual-Zoom | Training and Communication Updates Preview of campus go-live schedule and activities |
| 10/26/23 | MPPs | Virtual-Zoom |
Training and Communication Updates |
| 10/24/2023 | Timekeepers and Approvers | Direct Email | Reminders:
October time submission deadlines due to payroll pause (10/27/23 submission by employees and 10/31/23 approval) MyStanState HR pause after 10/31/23 |
| 10/24/2023 | Student Employees | Direct Email |
Reminder to submit time by 10/27/23 due to CHRS implementation |
| 10/20/2023 | Academic Affairs Division | Academic Affairs: What You Need to Know |
Reminder about new hire/offer pause timeline for open/pending recruitments for Staff, MPPs, or Student Assistants CHRS Recruiting system/Other recruitment actions not affected by the pause |
| 10/20/2023 | Student Employees | The Signal |
CHRS project information: |
| 10/19/2023 | Leaders with open/pending recruitments for Staff, MPPs, or Student Assistants | Direct Email |
Reminder about new hire/offer pause timeline for open/pending recruitments for Staff, MPPs, or Student Assistants CHRS Recruiting system/Other recruitment actions not affected by the pause CHRS Reminder for Open Recruitments for Staff, MPPs and Student Assistants |
| 10/19/2023 | Leaders with open/pending recruitments for Instructional Faculty, Non-Instructional Faculty or Academic Student Employees |
Direct Email |
Reminder about new hire/offer pause timeline for Instructional Faculty, Non-Instructional Faculty or Academic Student Employees CHRS Reminder Message for Open Recruitments for Faculty and Academic Student Employees |
| 10/17/2023 | Faculty, Staff, Administrators and Student Employees | All Campus Email | Reminders:
Go-live date |
| 10/16/2023 | Project Sponsors | Virtual-Zoom |
Project timeline (Pass 6C update) |
| 10/13/2023 | Timekeepers and Approvers | Direct Email |
Payroll transaction pause timeline CHRS Payroll Transaction Pause Timeline: Timekeepers and Approvers |
| 10/11/2023 | Academic Affairs Support Staff | Virtual-Zoom | Reminder about upcoming training/demos for staff |
| 10/6/2023 | Academic Affairs Division | Academic Affairs: What You Need to Know |
Reminders: |
| 10/3/2023 | Faculty, Staff, Administrators and Student Employees | All Campus Email |
Reminders: |
| 10/2/2023 | Timekeepers and Approvers | Direct Email |
Payroll transaction pause timeline |
| 9/29/2023 | Academic Affairs Division | Academic Affairs: What You Need to Know | Reminders:
Go-live date |
| 9/28/2023 | Faculty, Staff, Administrators and Student Employees |
Reminders: |
|
| 9/27/2023 | Faculty, Staff, and Administrators | Benefits Fair | Reminders:
What is CHRS? |
| 9/22/2023 | Academic Affairs Division | Academic Affairs: What You Need to Know |
Transaction pause timeline information |
| 9/21/2023 | MPPs | Reminders:
Go-live |
|
| 9/21/2023 | Faculty, Staff, Administrators and Student Employees |
Training schedule, including forthcoming info on post go-live hybrid open labs |
|
| 9/20/2023 | Faculty, Staff, Administrators and Student Employees |
Transaction pause timeline information |
|
| 9/19/2023 | Faculty and Staff | Virtual-Zoom | Intro to CHRS Session:
General overview of CHRS |
| 09/18/2023 | Project Sponsors | Virtual-Zoom |
Project timeline |
| 09/08/2023 | Deans, Dept. Chairs & Program Directors | Virtual-Zoom |
Project update |
| 09/06/2023 | Faculty and Staff | StanEvents and Announcements |
Announcement and Registration Information for Intro to CHRS sessions |
| 08/31/2023 | PAC | Virtual-Zoom |
Project update |
| 08/24/2023 | MPPs | Virtual-Zoom |
General overview of CHRS |
| 08/23/2023 | Labor Council | Virtual-Zoom | |
| 08/21/2023 | Project Sponsors |
Project timeline updates |
|
| 08/09/2023 | New Faculty | Virtual-Zoom New Faculty Orientation |
Reminder about November go-live |
| 07/19/2023 and 07/21/2023 | Faculty, Staff, and Student Employees | StanEvents and Announcements |
Project update |
| 07/18/2023 | Cabinet | Virtual-Zoom |
Project update |
| 7/12/2023 | HR Staff | Virtual-Zoom |
Demo of TLAM |
| Date Scheduled | Campus Stakeholder | Channel | Message Points |
|---|---|---|---|
| 06/28/23 | HR Staff | Virtual-Zoom | - Demo of benefits self-service module |
| 06/22/23 | TAE End Users/Faculty Affairs | In-person/Zoom | - Demo of system - Share processes - Seek feedback |
| 06/21/23 | TAE End Users/Faculty Affairs | In-person/Zoom | - Demo of system - Share processes - Seek feedback |
| 06/20/23 | TAE End Users/Faculty Affairs | In-person/Zoom | - Demo of system - Share processes - Seek feedback |
| 06/14/23 | HR Staff | Virtual-Zoom | - Demo of self-service module |
| 06/09/23 | TAE End Users | Virtual-Zoom | - Demo of system - Share processes - Seek feedback |
| 06/08/23 | TAE End Users | Virtual-Zoom | - Demo of system - Share processes - Seek feedback |
| 06/06/23 | TAE End Users | Virtual-Zoom | - Demo of system - Share processes - Seek feedback |
| 05/30/23 | Testers | In-person/Zoom | - Recognition to CHRS implementation team for dedication to CHRS project and Pass 4A |
| 05/22/23 | Project Sponsors | Virtual-Zoom | - Pass 4A Final Testing Results - Current Risks/Challenges - Change Management Update |
| 05/11/23 | End Users | - Project Update - Information pertaining to TAE testing |
|
| 04/17/23 | Project Sponsors | Virtual-Zoom | - Pass 4 Update - Current Risks/Challenges - Change Management Update |
| 03/20/23 | Project Sponsors | Virtual-Zoom | - Pass 4 Update - Current Risks/Challenges - Change Management Update |
| 10/03/22 | Dept. Admin Assistants | Virtual-Zoom | - Get the Scoop on CHRS - General overview of CHRS - Distinguish between CHRS and CHRS Recruiting - Summary of changes for CHRS modules - Share Update on Adjusted Timeline |
| 09/14/22 | Faculty and Staff | - Share Update on Adjusted Timeline | |
| 09/13/22 | Campuswide Budget Team | Virtual-Zoom | - Get the scoop on CHRS - General overview of CHRS - Distinguish between CHRS and CHRS Recruiting - Summary of changes for CHRS modules - Share Update on Adjusted Timeline |
| 09/06/22 | HR/Faculty Affairs, Budget Team, Project Team and Project Sponsors | Virtual-Zoom | - Share Readjusted Timeline/Next Steps |
| 09/03/22 | Cabinet | - Share Readjusted Timeline/Next Steps | |
| 08/18/22 | Faculty and Staff | In-person /Zoom President's Fall Welcome Address | - Update on project / Anticipated implementation in fall - CHRS versus CHRS Recruiting - Alert to watch for communications on project and training |
| 07/29/22 | Faculty and Staff | In-Person Meeting | - Get the Scoop on CHRS - General overview of CHRS - Distinguish between CHRS and CHRS Recruiting - Summary of changes for CHRS modules - Share Timeline / Next Steps |
| 07/28/22 | MPPs | Virtual-Zoom | - General overview of CHRS - Distinguish between CHRS and CHRS Recruiting - Upcoming timeline, what to expect - The "Freeze" before 11/22/22 and 3rd party vendor systems down - Encourage staff to attend future "Get the Scoop" events (how the change will impact area) - Share Timeline / Next Steps |
| 07/08/22 | Budget Team | Virtual-Zoom | - Project Update - Review Business Process Guides - Training Guides - Next Steps |
| Date Scheduled | Campus Stakeholder | Channel | Message Points |
|---|---|---|---|
| 05/06/22 | Deans, Dept. Chairs & Program Directors | Virtual-Zoom | - Project Update (Communicate Progress) - CHRS vs. CHRS Recruiting - Temporary Academic employment (TAE) Sneak Peak - Change Management Update - Next steps/timeline |
| 05/04/22 | Provost's Advisory Council (PAC) | Virtual-Zoom | - Project Update (Communicate Progress) - CHRS vs. CHRS Recruiting - Temporary Academic Employment (TAE) Sneak Peak - Change Management Update - Next steps/timeline |
| 04/07/22 | College Budget Analysts | Virtual-Zoom | - CHRS Project Update (Timeline/Readiness Surveys) - Temporary Academic Employment (TAE) Testing Plan - Temporary Academic Employment (TAE) Training Plan - Questions/Next Steps |
| 04/07/22 | MPP Meeting | Virtual-Zoom | - Project update |
| 03/28/22 | All Faculty / Staff | - CHRS Adoption Readiness Survey #1 | |
| 02/24/22 | Budget Team | Virtual-Zoom | - Review / discuss New Position Paper on Position Management - Answer Questions / Discuss Concerns |
| 01/27/22 | All Faculty / Staff | Virtual-Zoom President's Spring Welcome Address |
- Brief overview of CHRS - Status thus far - Project implementation - Alert to look for what's next |
| 01/21/22 | College Budget Analysts | Virtual-Zoom | - Brief Overview / Update of CHRS - CHRS Project Timeline - Temporary Academic Employment (TAE) Overview and Highlights - TAE Change Management / Communication Plan - Questions / Next Steps |
| 12/09/21 | Admin Council | In-person / Zoom | - Project update / status - What's coming timeline |
| 11/10/21 | Dept. Admins (ASC Meeting with all R03 admin. support) | Virtual-Zoom | - Brief Overview / Update of CHRS - CHRS Project Timeline - Temporary Academic Employment (TAE) Overview and Highlights - TAE Change Management / Communication Plan - Questions / Next Steps |
| 11/05/21 | Deans, Dept. Chairs & Program Directors | Virtual-Zoom | - Brief Overview / Update of CHRS CHRS Project Timeline - Temporary Academic Employment (TAE) Overview and Highlights - TAE Change Management / Communication Plan - Questions / Next Steps |
| 10/12/21 | SEC | - Brief Overview of CHRS - Anticipated Go Live - Impact on faculty - Next Steps |
|
| 09/29/21 | Provost's Advisory Council (PAC) | Virtual-Zoom | - Brief Overview / Update of CHRS - CHRS Project Timeline - Temporary Academic Employment (TAE) Overview and Highlights - TAE Change Management / Communication Plan - Questions / Next Steps |
| 09/28/21 | Cabinet | Virtual-Zoom | - Brief overview / update of CHRS (reason for change) - Communication plan (Roles of Deans, Department Chairs, and Dept. Admin. Assistants) - Gain an understanding of any concerns/potential issues - Tips for supporting the implementation - Next Steps |
| 09/08/21 | Faculty Affairs | Virtual-Zoom | - Share communication plan - Gather Input (any critical decisions that require support from the Provost/others?) - Any feedback? |
| 09/03/21 | Provost / AVP Faculty Affairs | Virtual-Zoom | - Brief overview/update of CHRS (reason for change) - Share communications plan - Role of Deans / Chairs - Impact on Staff - High-level summary of changes - Gather input - Understand any concerns |
| Date Scheduled | Campus Stakeholder | Channel | Message Points |
|---|---|---|---|
| 03/26/21 | All Faculty/Staff | StanNews | - Update on project status - Reminder that CHRS is coming / what changes are forthcoming / what to expect |
| 03/24/21 | Budget Team | Virtual-Zoom | - Project Update - Standardization Update and Reminders - Helpful Tools - Next Steps |
| 03/22/21 | Budget Team | Virtual-Zoom | - Future Process - Requirements & Recommendations (position title vs. working title - Update on CHRS system terminology - Next Steps |
| 03/11/21 | Budget Team | Virtual-Zoom | - Future Process - Requirements & Recommendations - Monthly Cleanup Report - Next Steps |
| 09/10/20 | Budget Team | Virtual-Zoom | - Project Update - Current and Future Process - Requirements & Recommendations - Campus Standardization - Next Steps |
| 09/03/20 | Finance / Budget Leadership Team |
Virtual-Zoom | - Project update - Update on process changes / requirements |
| Date Scheduled | Campus Stakeholder | Channel | Message Points |
|---|---|---|---|
| 06/12/20 | MPP Meeting | Virtual-Zoom | - Project update |
| 05/27/20 - 06/01/20 | All faculty / Staff | StanNews | - Selected for Wave 1 - Project announcement - Project timeline - Why are we doing this? - Next steps |
| 05/01/20 | MPP Meeting | Virtual-Zoom | - Project announcement - Project timeline - Why are we implementing? - Next steps |
| 04/01/20 | All Faculty / Staff | Website phase I | - Overview of project - Information about the project/who/why |
| 03/10/20 | Cabinet | Virtual-Zoom | Project announcement - Project timeline - Why are we implementing? - Next Steps |
Updated: January 10, 2024