Open Labs

Open labs allow for in-person labs or 1-1 appointments and will include module experts to assist faculty, staff, student employees, and administrators with any CHRS questions and/or troubleshooting.

Starting on January 9, 2024, in-person labs will resume for the Absence Management and Time and Labor modules on Tuesdays and Thursdays. However, for the best customer service, 1-1 appointments will be available for all modules by contacting your Payroll Technician or a Faculty Affairs staff member. See the schedule below.

      Day(s) of the Week Time Location/Zoom Link
    TLAM In-Person Tuesday and Thursday from January 9-30 2 - 3 p.m. MSR 333
    TLAM Zoom Monday - Friday Varies Contact your payroll technician to schedule a 1-1 appointment.

    Classification Day(s) of Week Time Location/Zoom Link

    Lecturer
    Non-Instructional/Extension
    Unit 11

    Monday - Friday Varies Contact a faculty affairs staff member to schedule a 1-1 appointment.

    Employee Job Aids and Videos

    Are you new to CHRS? Watch the training video to learn how to navigate CHRS.

    CHRS Navigation Video

    To view job aids and videos associated with modules, select a module below.

    Objective Job Aid Video Tutorial(s)
    Shows employees how to view their benefits with view-only employee self-service. View Benefits Summary Job Aid View Benefits Summary Video
    Shows employees how to print dependent verification forms from the Dependent and Beneficiary Coverage Summary page. Print Dependent Verification Forms – Employee Job Aid Print Dependent Verification Forms – Employee Video

    Learning Objectives. Shows how to: Job Aids Video Tutorial Campus-Specific Guides
    Appointment Data Entry      
    Initiate appointments for Additional Employment. (16th unit) Enter TAE Appointment Data - Additional Employment   See Lecturer Data Entry Guide
    Initiate appointments for Coaches Enter TAE Appointment Data - Coaches   TAE Entry Steps for Coaches
    Initiate appointments for Counselors Enter TAE Appointment Data - Counselors   TAE Entry Steps for Counselors
    Initiate appointments for Extension employees Enter TAE Appointment Data - Extension   TAE Entry Steps for Extension Employees
    Initiate appointments for Graduate Assistants Enter TAE Appointment Data - GA   TAE Entry Steps for Graduate Assistants
    Initiate appointments for Instructional Student Assistants Enter TAE Appointment Data - ISA   TAE Entry Steps for Instructional Student Assistants
    Initiate appointments for Lecturers Enter TAE Appointment Data - Lecturers Enter Temporary Academic Employment Appointment Data TAE Entry Steps for Lecturers
    Initiate appointments for Librarians Enter TAE Appointment Data - Librarians   TAE Entry Steps for Librarians
    Initiate appointments for Substitute Faculty. Enter TAE Appointment Data - Substitute Faculty    
    Initiate appointments for Summer faculty Enter TAE Appointment Data - Summer   TAE Entry Steps for Summer Faculty
    Initiate appointments for Teaching Associates Enter TAE Appointment Data - TA   TAE Entry Steps for Teaching Associates
    Approval      
    Use the CSU TAE My Approval page for:
    Navigation from the CSU TAE Approval Chart tile
    Search for appointments to approve
    Review job history
    Approve an appointment
    Load to Jobs Approval Step
    Push back an appointment
    Review Appointment Data
    Review data before job loading
    Audit the approval process
    Approval Workflow Operation Approval Workflow  
    Cancel appointments in the TAE module. Cancel an Appointment    
    Use the Approval page to push back a temporary academic employment(TAE) appointment so prior approvers can make revisions. Revise an Appointment    
    Reports      
    This job aid shows you how to find and run the CSU TAE Employees > x.x FTE report. This report shows active employees with more than 1 FTE across all jobs and all departments. The report does not contain any confidential information, so you can see the data for any employee.

    Run CSU TAE Employees > x.x FTE report

     

    Run CSU TAE Employees > X.X FTE Report  
    View their approval workflow transaction statuses:
    Search for appointment transactions
    Interface navigation overview
    Find the current approver
    Review Appointment History
    View Approval Transaction Status View Approval Transaction Status  
    This job aid shows you how to find and run the CSU TAE Notification Summary. This report shows the email address, date the notification was sent, whether the notification was acknowledged, the date, and the number of days since the notification. Run CSU TAE Notification Summary    
    This job aid shows you how to find and Run CSU TAE Print Appt Letter. Run CSU TAE Print Appt Letter    
    Reference Tables      
    Look up FTE value conversion to hours for Unit 11 hourly students WTU FTE Fraction Hours Spreadsheet

    Objective Job Aid Video Tutorial(s)
    Shows employees how to:    
    Employee Manage Absences Employee Manage Absences
    Request Absences Employee Manage Absences Request Absences
    View Absence Balances Employee Manage Absences View Absence Balances
    View your Absence Requests Employee Manage Absences View your Absence Requests
    Cancel Absence Request Employee Manage Absences Cancel Absence Request
    Resubmit Absence Request   Resubmit Absence Request
    Request Partial Days Off   Request Partial Days Off
    Shows employees how to report no leave taken. Employee Report No Leave Taken Submit No Leave Taken
    How to Submit Dock How to Submit Dock Guide  

    Objective Job Aid Video Tutorial(s)
    Shows employees how to record payable time. Employee Enter Time Enter Hourly Time
    Show employees how to record Additional Days Off(ADO). Employee Enter ADO Employee Enter ADO and ADOT

    Objective Job Aid Video Tutorial(s)
    Shows you how to update your emergency contact information. Add or Update Emergency Contacts Update your emergency contact information
    Shows you how to update your personal contact details. Update Contact Details Update your contact details
    Shows you how to update your disability status. Update Disability Status Update your Disability Status
    Shows employees how to update their personal address information. Update Your Address Information Update your Address
    Shows you how to update your Final Paycheck Designee. Update Your Final Paycheck Designee Update Final Paycheck Designee
    Shows you how to update your Preferred Name. Update Your Preferred Name Update Your Preferred Name
    Shows you how to update your veteran status. Update Your Veteran Status Update your Veteran Status
    Shows you how to review and acknowledge your temporary academic employment appointment notice. View Appointment Notification  

    Manager/Timekeeper Job Aids and Videos

    Select a module below to view the job aids and videos associated with the module.

    Objective Job Aid Video Tutorial(s)
    Shows approvers how to use the CSU TAE My Approval page Approval Workflow Operation Approval Workflow
    Shows employees how to view their approval workflow transaction statuses View Approval Transaction Status View Approval Transaction Status
    Approval    
    Use the CSU TAE My Approval page for:
    Navigation from the CSU TAE Approval Chart tile
    Search for appointments to approve
    Review job history
    Approve an appointment
    Load to Jobs Approval Step
    Push back an appointment
    Review Appointment Data
    Review data before job loading
    Audit the approval process
    Approval Workflow Operation Approval Workflow
    Cancel appointments in the TAE module. Cancel an Appointment  
    Use the Approval page to push back a temporary academic employment(TAE) appointment so prior approvers can make revisions. Revise an Appointment  
    Reports    
    This job aid shows you how to find and run the CSU TAE Employees > x.x FTE report. This report shows active employees with more than 1 FTE across all jobs and all departments. The report does not contain any confidential information, so you can see the data for any employee. Run CSU TAE Employees > x.x FTE report Run CSU TAE Employees > X.X FTE Report
    View their approval workflow transaction statuses:
    Search for appointment transactions
    Interface navigation overview
    Find the current approver
    Review Appointment History
    View Approval Transaction Status View Approval Transaction Status
    This job aid shows you how to find and run the CSU TAE Notification Summary. This report shows the email address, date the notification was sent, whether the notification was acknowledged, the date, and the number of days since the notification. Run CSU TAE Notification Summary  
    This job aid shows you how to find and Run CSU TAE Print Appt Letter. Run CSU TAE Print Appt Letter  

     

    Objective Audience Job Aid Video Tutorial(s)
    Shows you how to accept an approval delegation assignment. Manager Accept Absence Approval Delegation Accept Absence Approval Delegation
    Shows managers how to approve absences. Manager Approve Absences  
    Shows managers how to cancel their employees’ absence requests. Manager Cancel Employee Absence Cancel Employee Absence
    Shows managers and timekeepers how to enter no leave taken (NLT) on behalf of their employees who do not submit NLT for themselves. Manager/Timekeeper Enter NLT on Behalf of Employees Enter NLT for Employees
    Shows managers how to approve or deny their employee's no leave taken (NLT) submission. Manager Manager Approve No Leave Taken Approve No Leave Taken
    Shows managers how to request an absence for an employee. Manager Request Absence for an Employee Request Absences for Employees
    Shows Timekeepers how to create and maintain absences. You can enter multiple abcenses at the same time. Timekeeper Timekeeper Maintain Absences Timekeeper: Create Absences
    Shows managers how to view their team’s absence balances. Manager View Team Absence Balances View Employee Absence Balances
    Shows managers how to view team absence requests. Manager View Team Absence Requests View Absence Requests
    Shows Timekeepers how view employee absence balances. Timekeeper Timekeeper Absence Balance Inquiry Timekeeper: Absence Balance Inquiry
    Shows Timekeepers how to complete absence reviews. Timekeeper Timekeeper Absence Review  
    Shows managers and timekeepers to view work schedules for groups of employees in a single view. Manager/Timekeeper View Work Schedules View Work Schedules

    Objective Audience Job Aid Video Tutorial(s)
    Shows managers how to approve payable time for their employees. Manager Approve Time Approve Time
    Shows managers how to enter time for their employee. Manager Enter Time for Employees Enter Time for Employees
    Shows managers and timekeepers how to view work study time reports. Manager/Timekeeper Run Work Study Time Reports Run Work Study Time Reports
    Shows timekeepers how to enter time for employees. Timekeeper Timekeeper Enter Time Timekeeper: Enter Time for Employees
    This job aid shows managers and timekeepers how to view work study time reports.   Run Work Study Time Reports Run Work Study Time Reports

    Previously Held Trainings/Demonstrations

    Trainings and demonstrations were held for the campus community to see the People Soft 9.2 CHRS system prior to the November launch. Please note: To view all previously recorded Zoom sessions, campus viewers will be required to authenticate with Stanislaus State credentials.

    An intro session to CHRS includes an overview of the user experience with Human Resources and Faculty Affairs related transactions.

    Zoom session authentication with Stanislaus State credentials will be required.
    Audience Date Time Zoom URL
    Faculty, Staff, and Administrators 9/19/2023 2-3 p.m.

    Video Recording

    Intro to CHRS Presentation (PDF)

    Training on how to enter and approve time and absences.

    Zoom sessions authentication with Stanislaus State credentials will be required.
    Audience Date Time Zoom URL
    Employees (Hourly Staff) 10/2/2023 11 a.m.-12 p.m.

    Video Recording

    Hourly Staff (PDF)

    Employees (Students and Instructional Student Assistants) 10/3/2023 2-3 p.m.

    Video Recording

    Students and Instructional Student Assistants (PDF)

    Employees (Salary) 10/4/2023 ​2-3 p.m.

    Salaried Employees (PDF)

    Timekeepers (Hourly/Salary) 10/5/2023 11 a.m.-12 p.m.

    Video Recording

    Time Keepers (PDF)

    A session to help build knowledge on how to adjust to change. Learn about the change curve, the importance of buying into change, and identify change resistors and how to overcome them.

    Zoom session authentication with Stanislaus State credentials will be required.
    Audience Date Time Zoom URL and Location
    Faculty and Staff 10/12/2023 9-11:30 a.m.

    Video Recording: N/A

    Adjusting to CHRS PPT (PDF)

    A session to guide administrators in building change capacity for staff members, including identifying change resistors and techniques to keep your learners engaged throughout the change.

    Zoom session authentication with Stanislaus State credentials will be required.
    Audience Date Time Zoom URL and Location
    Administrators 10/12/2023 1-3:30 p.m.

    Video Recording: N/A

    Helping Staff Adjust to CHRS PPT (PDF)

    Training session on how to navigate TAE based on each user's access (enter appointments, run reports, approving, etc.).

    Zoom sessions authentication with Stanislaus State credentials will be required.

    Audience Date Time Zoom URL
    Provost Office Admin Team (all EE groups) 10/9/2023 9-10 a.m.

    Video Recording 

    Temporary Academic Employment for Provost Office Staff (PDF)

    Student Affairs, UEIE, Graduate Studies, Library, CaPS, Learning Commons (data entry - non-instructional & Unit 11) 10/10/2023 1-2 p.m.

    Video Recording

    Temporary Academic Employment For Non-Instructional & Unit 11 Data Entry (PDF)

    Analysts, Directors, Deans, AVPs, VPs, Athletics (approvers - all EE groups) 10/17/2023 9-10 a.m.

    Video Recording

    Approvers - all EE groups PDF

    College of Science Department Support Staff (data entry - all EE groups) 10/18/2023 9-10 a.m.

    Video Recording

    COS (data entry - all EE groups) PDF

    College of Business Department Support Staff (data entry - all EE groups) 10/18/2023 11 a.m.-12 p.m.

    Video Recording

    COBA (data entry - all EE groups) PDF

    College of Education, Kinesiology & Social Work Department Support Staff (data entry - all EE groups) 10/18/2023 2-3 p.m.

    Video Recording

    COEKSW (data entry - all EE groups) PDF

    College of Arts, Humanities & Social Sciences Department Support Staff (data entry - all EE groups) 10/19/2023 11 a.m.-12 p.m.

    Video Recording

    COAHSS (data entry - all EE groups) PDF

    Stockton Campus

    Audience Date Time Location Presentation

    Student Employees

    11/29/2023 1-2 p.m. Stockton Campus, Room 1066 CHRS TLAM Training Workshop - Student Employees (PDF)
    All Staff 11/29/2023 2-3 p.m. Stockton Campus, Room 1066 CHRS TLAM Training Workshop - TL & AM All Staff (PDF)
    Timekeepers and Approvers (Managers) 11/29/2023 3-4 p.m. Stockton Campus, Room 1066 CHRS TLAM Training Workshop - Timekeeper and Manager (PDF)

    Updated: January 29, 2024