Employee Job Aids and Videos
Are you new to CHRS? Watch the training video to learn how to navigate CHRS.
To view job aids and videos associated with modules, select a module below.
| Objective | Job Aid | Video Tutorial(s) |
|---|---|---|
| Shows employees how to view their benefits with view-only employee self-service. | View Benefits Summary Job Aid | View Benefits Summary Video |
| Shows employees how to print dependent verification forms from the Dependent and Beneficiary Coverage Summary page. | Print Dependent Verification Forms – Employee Job Aid | Print Dependent Verification Forms – Employee Video |
| Learning Objectives. Shows how to: | Job Aids | Video Tutorial | Campus-Specific Guides |
|---|---|---|---|
| Appointment Data Entry | |||
| Initiate appointments for Additional Employment. (16th unit) | Enter TAE Appointment Data - Additional Employment | See Lecturer Data Entry Guide | |
| Initiate appointments for Coaches | Enter TAE Appointment Data - Coaches | TAE Entry Steps for Coaches | |
| Initiate appointments for Counselors | Enter TAE Appointment Data - Counselors | TAE Entry Steps for Counselors | |
| Initiate appointments for Extension employees | Enter TAE Appointment Data - Extension | TAE Entry Steps for Extension Employees | |
| Initiate appointments for Graduate Assistants | Enter TAE Appointment Data - GA | TAE Entry Steps for Graduate Assistants | |
| Initiate appointments for Instructional Student Assistants | Enter TAE Appointment Data - ISA | TAE Entry Steps for Instructional Student Assistants | |
| Initiate appointments for Lecturers | Enter TAE Appointment Data - Lecturers | Enter Temporary Academic Employment Appointment Data | TAE Entry Steps for Lecturers |
| Initiate appointments for Librarians | Enter TAE Appointment Data - Librarians | TAE Entry Steps for Librarians | |
| Initiate appointments for Substitute Faculty. | Enter TAE Appointment Data - Substitute Faculty | ||
| Initiate appointments for Summer faculty | Enter TAE Appointment Data - Summer | TAE Entry Steps for Summer Faculty | |
| Initiate appointments for Teaching Associates | Enter TAE Appointment Data - TA | TAE Entry Steps for Teaching Associates | |
| Approval | |||
| Use the CSU TAE My Approval page for: Navigation from the CSU TAE Approval Chart tile Search for appointments to approve Review job history Approve an appointment Load to Jobs Approval Step Push back an appointment Review Appointment Data Review data before job loading Audit the approval process |
Approval Workflow Operation | Approval Workflow | |
| Cancel appointments in the TAE module. | Cancel an Appointment | ||
| Use the Approval page to push back a temporary academic employment(TAE) appointment so prior approvers can make revisions. | Revise an Appointment | ||
| Reports | |||
| This job aid shows you how to find and run the CSU TAE Employees > x.x FTE report. This report shows active employees with more than 1 FTE across all jobs and all departments. The report does not contain any confidential information, so you can see the data for any employee. |
Run CSU TAE Employees > x.x FTE report
|
Run CSU TAE Employees > X.X FTE Report | |
| View their approval workflow transaction statuses: Search for appointment transactions Interface navigation overview Find the current approver Review Appointment History |
View Approval Transaction Status | View Approval Transaction Status | |
| This job aid shows you how to find and run the CSU TAE Notification Summary. This report shows the email address, date the notification was sent, whether the notification was acknowledged, the date, and the number of days since the notification. | Run CSU TAE Notification Summary | ||
| This job aid shows you how to find and Run CSU TAE Print Appt Letter. | Run CSU TAE Print Appt Letter | ||
| Reference Tables | |||
| Look up FTE value conversion to hours for Unit 11 hourly students | WTU FTE Fraction Hours Spreadsheet |
| Objective | Job Aid | Video Tutorial(s) |
|---|---|---|
| Shows employees how to: | ||
| Employee Manage Absences | Employee Manage Absences | |
| Request Absences | Employee Manage Absences | Request Absences |
| View Absence Balances | Employee Manage Absences | View Absence Balances |
| View your Absence Requests | Employee Manage Absences | View your Absence Requests |
| Cancel Absence Request | Employee Manage Absences | Cancel Absence Request |
| Resubmit Absence Request | Resubmit Absence Request | |
| Request Partial Days Off | Request Partial Days Off | |
| Shows employees how to report no leave taken. | Employee Report No Leave Taken | Submit No Leave Taken |
| How to Submit Dock | How to Submit Dock Guide |
| Objective | Job Aid | Video Tutorial(s) |
|---|---|---|
| Shows employees how to record payable time. | Employee Enter Time | Enter Hourly Time |
| Show employees how to record Additional Days Off(ADO). | Employee Enter ADO | Employee Enter ADO and ADOT |
| Objective | Job Aid | Video Tutorial(s) |
|---|---|---|
| Shows you how to update your emergency contact information. | Add or Update Emergency Contacts | Update your emergency contact information |
| Shows you how to update your personal contact details. | Update Contact Details | Update your contact details |
| Shows you how to update your disability status. | Update Disability Status | Update your Disability Status |
| Shows employees how to update their personal address information. | Update Your Address Information | Update your Address |
| Shows you how to update your Final Paycheck Designee. | Update Your Final Paycheck Designee | Update Final Paycheck Designee |
| Shows you how to update your Preferred Name. | Update Your Preferred Name | Update Your Preferred Name |
| Shows you how to update your veteran status. | Update Your Veteran Status | Update your Veteran Status |
| Shows you how to review and acknowledge your temporary academic employment appointment notice. | View Appointment Notification |
Manager/Timekeeper Job Aids and Videos
Select a module below to view the job aids and videos associated with the module.
| Objective | Job Aid | Video Tutorial(s) |
|---|---|---|
| Shows approvers how to use the CSU TAE My Approval page | Approval Workflow Operation | Approval Workflow |
| Shows employees how to view their approval workflow transaction statuses | View Approval Transaction Status | View Approval Transaction Status |
| Approval | ||
| Use the CSU TAE My Approval page for: Navigation from the CSU TAE Approval Chart tile Search for appointments to approve Review job history Approve an appointment Load to Jobs Approval Step Push back an appointment Review Appointment Data Review data before job loading Audit the approval process |
Approval Workflow Operation | Approval Workflow |
| Cancel appointments in the TAE module. | Cancel an Appointment | |
| Use the Approval page to push back a temporary academic employment(TAE) appointment so prior approvers can make revisions. | Revise an Appointment | |
| Reports | ||
| This job aid shows you how to find and run the CSU TAE Employees > x.x FTE report. This report shows active employees with more than 1 FTE across all jobs and all departments. The report does not contain any confidential information, so you can see the data for any employee. | Run CSU TAE Employees > x.x FTE report | Run CSU TAE Employees > X.X FTE Report |
| View their approval workflow transaction statuses: Search for appointment transactions Interface navigation overview Find the current approver Review Appointment History |
View Approval Transaction Status | View Approval Transaction Status |
| This job aid shows you how to find and run the CSU TAE Notification Summary. This report shows the email address, date the notification was sent, whether the notification was acknowledged, the date, and the number of days since the notification. | Run CSU TAE Notification Summary | |
| This job aid shows you how to find and Run CSU TAE Print Appt Letter. | Run CSU TAE Print Appt Letter |
| Objective | Audience | Job Aid | Video Tutorial(s) |
|---|---|---|---|
| Shows you how to accept an approval delegation assignment. | Manager | Accept Absence Approval Delegation | Accept Absence Approval Delegation |
| Shows managers how to approve absences. | Manager | Approve Absences | |
| Shows managers how to cancel their employees’ absence requests. | Manager | Cancel Employee Absence | Cancel Employee Absence |
| Shows managers and timekeepers how to enter no leave taken (NLT) on behalf of their employees who do not submit NLT for themselves. | Manager/Timekeeper | Enter NLT on Behalf of Employees | Enter NLT for Employees |
| Shows managers how to approve or deny their employee's no leave taken (NLT) submission. | Manager | Manager Approve No Leave Taken | Approve No Leave Taken |
| Shows managers how to request an absence for an employee. | Manager | Request Absence for an Employee | Request Absences for Employees |
| Shows Timekeepers how to create and maintain absences. You can enter multiple abcenses at the same time. | Timekeeper | Timekeeper Maintain Absences | Timekeeper: Create Absences |
| Shows managers how to view their team’s absence balances. | Manager | View Team Absence Balances | View Employee Absence Balances |
| Shows managers how to view team absence requests. | Manager | View Team Absence Requests | View Absence Requests |
| Shows Timekeepers how view employee absence balances. | Timekeeper | Timekeeper Absence Balance Inquiry | Timekeeper: Absence Balance Inquiry |
| Shows Timekeepers how to complete absence reviews. | Timekeeper | Timekeeper Absence Review | |
| Shows managers and timekeepers to view work schedules for groups of employees in a single view. | Manager/Timekeeper | View Work Schedules | View Work Schedules |
| Objective | Audience | Job Aid | Video Tutorial(s) |
|---|---|---|---|
| Shows managers how to approve payable time for their employees. | Manager | Approve Time | Approve Time |
| Shows managers how to enter time for their employee. | Manager | Enter Time for Employees | Enter Time for Employees |
| Shows managers and timekeepers how to view work study time reports. | Manager/Timekeeper | Run Work Study Time Reports | Run Work Study Time Reports |
| Shows timekeepers how to enter time for employees. | Timekeeper | Timekeeper Enter Time | Timekeeper: Enter Time for Employees |
| This job aid shows managers and timekeepers how to view work study time reports. | Run Work Study Time Reports | Run Work Study Time Reports |
Previously Held Trainings/Demonstrations
Trainings and demonstrations were held for the campus community to see the People Soft 9.2 CHRS system prior to the November launch. Please note: To view all previously recorded Zoom sessions, campus viewers will be required to authenticate with Stanislaus State credentials.
An intro session to CHRS includes an overview of the user experience with Human Resources and Faculty Affairs related transactions.
| Audience | Date | Time | Zoom URL |
|---|---|---|---|
| Faculty, Staff, and Administrators | 9/19/2023 | 2-3 p.m. |
Training on how to enter and approve time and absences.
| Audience | Date | Time | Zoom URL |
|---|---|---|---|
| Employees (Hourly Staff) | 10/2/2023 | 11 a.m.-12 p.m. | |
| Employees (Students and Instructional Student Assistants) | 10/3/2023 | 2-3 p.m. | |
| Employees (Salary) | 10/4/2023 | 2-3 p.m. | |
| Timekeepers (Hourly/Salary) | 10/5/2023 | 11 a.m.-12 p.m. |
A session to help build knowledge on how to adjust to change. Learn about the change curve, the importance of buying into change, and identify change resistors and how to overcome them.
| Audience | Date | Time | Zoom URL and Location |
|---|---|---|---|
| Faculty and Staff | 10/12/2023 | 9-11:30 a.m. |
Video Recording: N/A |
A session to guide administrators in building change capacity for staff members, including identifying change resistors and techniques to keep your learners engaged throughout the change.
| Audience | Date | Time | Zoom URL and Location |
|---|---|---|---|
| Administrators | 10/12/2023 | 1-3:30 p.m. |
Video Recording: N/A |
Training session on how to navigate TAE based on each user's access (enter appointments, run reports, approving, etc.).
| Audience | Date | Time | Zoom URL |
|---|---|---|---|
| Provost Office Admin Team (all EE groups) | 10/9/2023 | 9-10 a.m. |
Temporary Academic Employment for Provost Office Staff (PDF) |
| Student Affairs, UEIE, Graduate Studies, Library, CaPS, Learning Commons (data entry - non-instructional & Unit 11) | 10/10/2023 | 1-2 p.m. |
Temporary Academic Employment For Non-Instructional & Unit 11 Data Entry (PDF) |
| Analysts, Directors, Deans, AVPs, VPs, Athletics (approvers - all EE groups) | 10/17/2023 | 9-10 a.m. | |
| College of Science Department Support Staff (data entry - all EE groups) | 10/18/2023 | 9-10 a.m. | |
| College of Business Department Support Staff (data entry - all EE groups) | 10/18/2023 | 11 a.m.-12 p.m. | |
| College of Education, Kinesiology & Social Work Department Support Staff (data entry - all EE groups) | 10/18/2023 | 2-3 p.m. | |
| College of Arts, Humanities & Social Sciences Department Support Staff (data entry - all EE groups) | 10/19/2023 | 11 a.m.-12 p.m. |
Stockton Campus
| Audience | Date | Time | Location | Presentation |
|---|---|---|---|---|
|
Student Employees |
11/29/2023 | 1-2 p.m. | Stockton Campus, Room 1066 | CHRS TLAM Training Workshop - Student Employees (PDF) |
| All Staff | 11/29/2023 | 2-3 p.m. | Stockton Campus, Room 1066 | CHRS TLAM Training Workshop - TL & AM All Staff (PDF) |
| Timekeepers and Approvers (Managers) | 11/29/2023 | 3-4 p.m. | Stockton Campus, Room 1066 | CHRS TLAM Training Workshop - Timekeeper and Manager (PDF) |
Updated: April 03, 2024