Zoom FAQ

Do I need to download Zoom first?

Hosting a meeting: Yes. Download and configure Zoom in order to host a meeting. 

Attending as a participant: Yes, but the meeting link will guide you through the process.  No sign-in or special configuration is necessary to attend a meeting as a participant.

All users: Zoom only needs to be installed on your device once.

How do I organize a Zoom meeting that will take place in the future?

Option 1 – Schedule in Zoom and Distribute Meeting URL (students, faculty, staff)

  1. Launch the Zoom software on your computer and sign in (view instructions)
  2. Click the "Schedule" icon on the Zoom dashboard
  3. Create the meeting name and the date/time of the session
    • Most other settings can be left at the defaults.
    • To allow participants to enter the session before you arrive, open "Advanced settings" and enable "Join before host".
  4. Choose "Other Calendars" in the bottom Calendar section
  5. Click "Schedule".  A copy of the meeting invitation will appear.
  6. Highlight and copy the meeting URL (view example)
    • The invitation also shows phone numbers that attendees can use to dial-in to your meeting with they don't have sufficient Internet access.
  7. Distribute the meeting URL to your attendees via email, or as a course announcement in Blackboard or Moodle. The recipient merely clicks the link and will join your meeting.

    NOTE: If the recipient does not have Zoom installed, it will install itself before joining the meeting.

Option 2 – Create Reusable Zoom Link in Blackboard (faculty only)

You can create a very basic Zoom meeting link in your Blackboard course that is reusable by you and your students at any time.

Note: this link will not be usable by participants outside Stan State. Schedule a regular Zoom meeting for those situations (Option 1, above)

Here are the steps:

  1. Open your Blackboard course and go to a Content Area to place the link (e.g., "Information & Syllabus")
  2. Choose Tools > Zoom Meeting at the top of the page.
  3. On the configuration page, supply a name for the link and provide a description if desired.
  4. Click Submit and return to the Content Area

The link is ready to use immediately.  You and students will click the same link to join the meeting.  The instructor may be asked to Sign In in order to be placed as the host of the meeting.

Return to the same link at any time to have another meeting!

Option 3 – Create Microsoft Outlook Meeting (faculty, staff)

NOTE: You must have the Zoom Plug-in for Microsoft Outlook installed for this option to work. Get it from the Zoom download page and then return here.

  1. Open Outlook and create a new Meeting that you will invite one or more people to.
  2. Configure the invitee name(s) and the date and time of the meeting, using the normal scheduling tools.
  3. Click the Add Zoom Meeting button to insert the Zoom connection information into the invitation.
  4. Click "Send" to send the invitation. The meeting will be added to your calendar like any other meeting.
  5. To join the meeting, open the calendar item and click the connection link in the meeting details

How do I host a Zoom meeting from my computer right now? (students, faculty, staff)

  1. Launch the Zoom software on your computer and sign in (view instructions)
  2. Click the "Start Meeting" button.  Your meeting is open!
  3. Zoom invite screenInvite others to join you:
    1. Hover your mouse over the bottom of the screen
    2. Click the "Invite" icon to display the invitation options (see image)
    3. Click "Copy URL" in the lower-left to copy the meeting's URL
  4. Paste the meeting URL into a new email message and send it.  The recipient merely clicks the link in the email and will join your meeting.

NOTE: If the recipient does not have Zoom installed, it will install itself before joining the meeting.

How many people can be in a Zoom meeting?

Zoom meetings that are hosted by Stan State faculty, students, and staff can contain 300 total participants.

What about a "Webinar"? Do I need to switch my account to a webinar account?

No. Webinars are Zoom meetings with thousands of attendees who might also be paying you to attend.  The default "Meeting" account type is more than sufficient for all of your Zoom needs, including polls, breakout rooms, a shared whiteboard, etc.