Title IV-E Child Welfare Training Program

• California Social Work Education Center 
• Child Welfare Information Gateway
• California Title IV-E Competencies

Title IV-E Graduates & Employment Obligation

• Employment Verification Form.pdf
• Employment Search Log Tracking Sheet.MS excel

Graduates nearing their employment obligation for time worked must complete an Employment Completion Form (ECF). The ECF is an online form that is generated through the California Title IV-E Education Program system through email. Graduates will receive a personalized link by email when near the 24 month obligation period. To obtain full credit for employment payback obligation graduates must complete the ECF and obtain an agency letter within 31 calendar days of completing employment obligation.

The completion letter on agency letterhead must be in PDF format and include the following:

• Position title
• Employment start date
• Hours per week or FTE
• Employment end date or indication of continued employment
• Indication of termination or layoff, if applicable
• Name & Title of agency signatory
• Signature and date of agency signatory

Petition Instructions for Cal IV-E Participants

Cal IV-E participants (current students receiving Title IV-E financial support and former participants who previously received Title IV-E financial support) may submit a petition to request consideration of an exception to the standard program requirements. Petitions are reviewed on an individual basis in accordance with applicable program policies, grant requirements, and university procedures. Submission of a petition does not guarantee approval.

Where to Submit Petition Request Form

Cal IV-E Portal

Required Petition Materials

Gather and prepare the following, before submitting your Intent to Petition to make the process as efficient as possible. 

Statement of Justification

You will be asked to provide a written statement that addresses all the following:

• A clear description of the action or exception you are requesting through the petition process.
• A detailed explanation of the circumstances supporting your request.
• The reasons you believe the requested exception should be considered.
• Any specific dates or timeframes associated with your request (for example, if requesting a delay in beginning monetary repayment, indicate the proposed date on which you are requesting repayment to begin).

Supporting Documentation

You will need to gather documentation that supports and substantiates your request, as applicable. Examples may include, but are not limited to:

• Medical documentation
• Employment documentation
• Financial documentation
• Legal or court documents
• Other relevant third-party documentation

Supporting documentation should be relevant to the circumstances described in your Statement of Justification. The CSU Stanislaus Title IV-E Program, may request additional information or documentation if necessary to complete its review. Be sure to redact personal information (account or social security numbers, etc.) See instructions for redacting below. 

How to Redact Personal Information from Documents

All documents submitted for your petition must be in PDF format. Before submitting, please redact (permanently black out or remove) sensitive personal information not required for review, such as full Social Security numbers, bank account numbers, or other identifying financial details. Only redact information that isn't necessary for processing your petition — if you're unsure whether something should be redacted, leave it visible or contact the Title IV-E office.

Option 1: Physical Documents

Recommended if you don't have Adobe Acrobat Pro

1. Print the document if it isn't already on paper.
2. Use a solid black permanent marker (not a highlighter) to completely black out the sensitive information. Go over it multiple times to ensure the original text can't be read through the marker or held up to light.
3. Double-check by holding the page up to a light source to confirm the information underneath is no longer visible.
4. Scan the redacted document, or use your phone/computer's "Print to PDF" feature, and save it as a PDF for submission.

Option 2: Digital Documents

Important: Simply covering text with a black box, highlight, or shape does not remove the underlying text on its own — it can often still be selected, copied, or revealed by editing the file. To make the redaction permanent, you'll need to flatten the document using Print to PDF (see below), or use a dedicated redaction tool if you have one.

1. Open your document (e.g., in Word, or an image/photo editor) and draw a solid black box or shape over each piece of sensitive information you want to redact.
2. Once all sensitive information is covered, use Print to PDF to save the file — select "Print," then choose "Print to PDF" or "Microsoft Print to PDF" as your printer, rather than saving or exporting directly to PDF. This flattens the document, permanently locking the black boxes in place so the covered text cannot be uncovered or removed.
3. If you have Adobe Acrobat Pro (the paid version — not the free Adobe Reader), you can instead use its built-in Redact tool to permanently remove sensitive text and images, or delete the sensitive data directly from the document.
4. If you don't have Acrobat Pro and aren't comfortable doing this digitally, you can also print the document, physically black out the information with a marker (see Option 1), and scan it.

For Scanned Images or Photos

Use basic photo editing software to draw a solid, opaque black box over the information, then print to pdf to convert it to a PDF.

A Few Reminders

• Never send unredacted account numbers, full Social Security numbers, or similar sensitive data via email.
• Keep a personal copy of your unredacted original for your own records.
• All final submissions must be saved and uploaded as a PDF file.
• If you have questions about what needs to be redacted for your petition, contact the Title IV-E Office at (209) 667-3091.

Review Process

Once all required petition materials have been received, your petition will be reviewed in accordance with the CSU Stanislaus Title IV-E Program's established petition review procedures and applicable program policies.

The CSU Stanislaus Title IV-E Program will make reasonable efforts to notify you of the petition decision within twenty (20) business days after receipt of a complete petition package, including all required supporting documentation. If additional information is needed or circumstances require additional review time, you will be notified accordingly.

If you have questions regarding the petition process or the required documentation, please contact the CSU Stanislaus Title IV-E Program Coordinator, Jenell Thompson, at 209-667-3205 or via email jthompson22@csustan.edu. 

You may also contact the Title IV-E office at (209) 667-3091.

Contacts