Faculty Guide to Risk Management for Service Learning or Internships

Internships and Service Learning Projects are valuable activities that help students integrate their academic study with practical and guided experiences. Internships and Service Learning encourage the testing of theory against reality and cultivate student's critical thinking and professional development. If you are interested in developing a service learning project or an internship. The Office of Service Learning can help quide you through the policies and proecedures necessay to ensure the students and partnering organizations get the most of these opportunities. Listed below are the steps needed to develop an internship or a service learning component.  Whether you have contacted the organization that you believe would have an internship or service learning opportunity available or an organization has contacted you regarding an internships, the steps are the same.           

  1. Site Selection & Memorandum of Understanding Development
    Determine whether the site offers appropriate learning opportunities for our students. If so a brief written assessment will need to be completed that includes the following information:
    1. The potential of the site to provide an educationally appropriate experience
    2. Any risks the students may face during their internship. For example, at some sites students may be working with clients that abuse drugs or alcohol, other sites may be in high crime areas etc. Contact the Office of Service Learning if you need help.
    3. Identify a site supervisor for the students.
    4. How does this potential internship tie in with the students academic study
    5. What skills or selection requirements are necessary for the student to participate.
    6. Include a brief position description that will detail the work of the student.
    7. Confirm that the Office of Service Learning has an Memorandum of Understanding (MOU) with the site or needs to obtain an MOU.
    8. Faculty Checklist 
  2. Site Suitability
    Complete a site visit of the agency or organization at which the student will complete their internship. The purpose of this visit is to determine the following: that the organization can provide an academically appropriate experience, to determine the potential risks the students may encounter and to communicate with the Site Supervisor at the organization.
    (Please note the site visit may be bypassed if the Academic Department has documented sufficient knowledge of the internship site. The may be accomplished by an online review, published materials, direct contact with the site, or a history of approved site visits.)
  3. Student Forms
    Once the MOU is completed, the students will need to sign the Student Internship Learning Agreement Agreement and Liability Waiver or the Student Service Learning Agreement and Liability Waiver. The students can access this form and complete it online at http://servicelearning.csustan.edu/ or the student can print the form and complete a hard copy that will need to be turned into the Office of Service Learning. This form asks for student contact information, emergency numbers to call and discusses the student participation guidelines at the sight. If not completed online, this form needs to be forwarded to the Office of Service Learning when completed. 

Student Internship Learning Agreement and Waiver  Service Learning Agreement and Waiver 


Please note the Office of Service Learning is here to help you with this process and we are happy to help you complete these forms or come into your classroom and review the form with students. Below we have listed the forms you will need as well as a copy of the University Policy.