Work-Study Staff

Rehire FWS Employees Process

After receiving confirmation of your department’s FWS allocation:

• Email the rehires ID number to the FWS Coordinator to verify each rehire’s eligibility.
• Submit the Transaction Request Form only after eligibility has been confirmed by the FWS Coordinator.

Note: Departments should not submit the Transaction Request Form until they have received a confirmation email regarding their Federal Work-Study (FWS) allocation.

New Hires

All new hires will be processed through CHRS recruiting:

• After the WS department’s allocation is completed for the academic year, departments can initiate the hiring process in CHRS recruiting.

For guidance, please visit the Student Employment Guidelines webpage.

Work-Study Usage Amounts

Supervisors can now view their Federal Work-Study (FWS) employees' remaining balances in MyStanState HR.

To access this information:

• Navigate to: Manager Self-Service > CSU Manager Self-Service > CSU Work-Study Balance

Note: Each department is responsible for regularly monitoring and tracking the available balance for their work-study employees.

Work-Study Notifications

Low Balance Notification: Under $1,500

• An email notification will also be sent to departments when a work-study student’s available balance falls below $1,500.

Estimating Remaining Work-Study Hours

• Departments can estimate the number of hours a Federal Work-Study (FWS) employee has remaining by dividing the student’s available work-study balance by their hourly wage.

Example

• If a student has a remaining balance of $2,500 and earns $16.50/hour, the estimated hours remaining would be:
  $2,500 ÷ $16.50 = approximately 151.5 hours

This calculation can help departments plan and allocate hours more effectively throughout the award period.