Terms of Your Financial Aid Award

You have the right to:

• Know what financial aid programs are available to you.
• Know the deadlines for submitting applications and required documents.
• Understand how your eligibility and award amounts are determined.
• Know when and how your financial aid will be disbursed.
• Understand which awards must be repaid and the repayment terms.
• Request a review (appeal) of your financial aid award or related decision.
• Receive an explanation if your financial aid is reduced , cancelled, or withdrawn.

Your Responsibilities

As a financial aid recipient at Stanislaus State, you are responsible for:

• Completing all applications and submitting required documents accurately and on time each year.
• Reading and keeping copies of all financial aid forms and communications.
• Reporting any additional financial assistance you receive (such as VA benefits, Vocational Rehabilitation, employer tuition assistance, scholarships, or aid from another college).
• Paying remaining tuition, fees, or housing charges if your financial aid is reduced, canceled, or does not cover your full balance. 
• Officially declining your financial aid and withdrawing from classes if you decide not to attend Stanislaus State.
• Completing Entrance and Exit Loan Counseling if you borrow Federal Direct Loans.
• Notifying your loan servicer if you change your address, leave school, or change your enrollment status while receiving federal student loans.

If you have questions about your rights or responsibilities, contact the Stanislaus State Financial Aid Office for assistance. 

When you accept your financial aid at Stanislaus State, you are agreeing to the following:

Confirming Your Decision

By accepting your award, you:

• Accept or decline financial aid funds offered to you.
• Confirm that you have read, understand, and agree to the terms and conditions of your award.

Using Funds for Educational Expenses

You agree to use your federal, state, and university financial aid only for educational expenses related to attending Stanislaus Sate (such as tuition, fees, housing, books and supplies).

If you receive funds that re not used for educational expenses, you may be required to repay them. Repayment amounts are determined by federal regulations.

Confirming Your Federal Aid Eligibility

By accepting your award, you can confirm that:

• You do not owe a refund on a Federal Pell Grant or SEOG.
• You are not in default on any federal student loan (such as Federal Direct Subsidized, Unsubsidized or PLUS Loans) at Stanislaus Sate or any other school.
• You have not borrowed more than the federal loan limits allowed under Title IV programs. 

Understanding Award Conditions

• Your award depends on final approval and funding from federal and state agencies.
• Your financial aid is valid only while you are enrolled at Stanislaus State during the awarded terms(s).
• If you are enrolled at two colleges at the same time, you generally may only receive financial aid from only one institution unless you have an approved Concurrent Enrollment Agreement on file. You must notify the Stanislaus State Financial Aid & Scholarship Office immediately.

Authorizing Payment of University Charges

By accepting your award, you authorize Stanislaus State to apply your financial aid to:

• Tuition and mandatory fees
• Housing and meal plan charges (if applicable)
• Any outstanding university debt
• Cal Grant B Access funds (if applicable) toward university debt

If you do not want your Cal Grant B Access funds applied to university debt, you must submit a written request to the Financial Aid & Scholarship Office before funds are disbursed. 

Meeting Enrollment Requirements

Most financial aid programs require you to be enrolled:

• At least half-time:
  • 6 units (undergraduate)
  • 4 units (graduate)
• Full-time (for certain grants and scholarships):
  • 12 units (undergraduate)
  • 8 units (graduate)

Your financial aid may be reduced or canceled if you do not meet these enrollment requirements.

Understanding Overawards

If you receive more financial aid than you are eligible for (an overaward):

• You are responsible for repaying the excess funds.
• The repayment may be treated as a loan.
• Federal student aid debts generally cannot de discharged through bankruptcy.

Log onto your MyStanState student center and go to classic home.

From there, scroll down to financial aid and click on accept/decline awards.

Select the correct aid year and view your financial aid awards.

Then accept/decline the awards of your choice.

If you need to drop all your classes or leave Stanislaus State after enrolling in a term, you must complete the university's official withdrawal process.

If you do not officially withdraw:

• You may still be responsible for paying tuition and fees.
• You may receive failing grades in your classes.
• You may be required to apply for readmission before you can enroll in a future term.

To avoid academic and financial consequences, make sure you submit your withdrawal request through the proper university process.

Financial Aid & Withdrawing

If you receive financial aid (federal, state, grants, or loans), you should contact the Stanislaus State Financial Aid Office before withdrawing. Withdrawing may affect your aid, and you might be required to repay a portion of the funds you received.

If you withdraw before the end of the payment period and received federal or state financial aid, the Financial Aid Office is required to complete a Return of Title IV (R2T4) calculation. This determines how much aid you earned based on how long you attended.

Here's what that means:

• You being earning federal aid on your first day of attendance.
• If you withdraw before the census date, your aid will be adjusted based on the number of days you attended.
• If you withdraw before the first day of classes, all federal and state financial aid will be canceled and returned, No R2T4 calculations is required in this case.

Because withdrawing can impact both your academic record and your finances, we strongly encourage you to speak with the Financial Aid Office before making your decision.