Travel How to

What form do I use for approval to travel on university business?

An electronic Request is required in the Concur Travel Software prior to your trip.

To determine if you need to complete a Concur Request, please reference the Concur Request Flowchart.

If you will be driving your personal vehicle please complete Form 261, Authorization to Use Privately Owned Vehicles on State Business.

If you will be driving ANY VEHICLE while on University Business you must complete Defensive Driver Training.  

What is required on the Travel Request?

Request Header Tab

Trip Costs, Segments Tab

For more detailed instructions reference the Traveler and Delegate Handbook on the Concur Travel and Expense page. 
 

How do I submit my Travel Expenses for reimbursement?

Expense Reports

In order to be reimbursed for purchases personally made while traveling on University business, you must submit an Expense Report in Concur. The Travel Request that was submitted prior to the travel event, is to be utilized to create the Expense Report.The Expense Report details all purchases made during a trip that you want to be reimbursed for. It will also show any Travel PCard transactions.However, the traveler will only be reimbursed for those items paid personally that are supported by an approved travel request and itemized receipts. For complete and detailed information on how to create and submit an Expense Report, please see the Traveler and Delegate Handbook on the Concur Travel and Expense page.

Approvals & Processing 

The approvals on the Travel Request authorize the travel event as being University business, and authorize the expenditure of the budget amount from the University funds identified in the Accounting Section.

If the amount claimed on the Expense Report is equal to or less than the amount budgeted on the Travel Request, it will be routed to Accounts Payable for auditing and processing.

If the amount claimed on the Expense Report is greater than the amount budgeted on the Travel Request, Concur will automatically route it for additional authorization from your approver.

Once approved, you can expect to receive your reimbursement within 10 business days.

Vans accommodating up to 8 people can be rented from Enterprise, providing the driver has the appropriate license. Bus transportation must be arranged through contract with a bus company. For more information contact a Contract Specialist.

How do I rent a car for business use?

An authorized Travel Request must be submitted to the Travel Office prior to renting a vehicle for University business. Rentals will automatically be billed to the University and charged to the appropriate department as per the Travel Request. Follow the procedure below.

Online

1. Open Enterprise Rent-A-Car
2. Pick the Enterprise location where you would like to pick up your rental vehicle.
   
   1. You can use the Airport; or
   2. Enter the Zip Code, City or State you are looking for.
3. Enter the Dates and Times of your desired reservation.
4. Enter our National Account Number (please contact your Department custodian to get this code) in the "Optional: Corporate Account or Customer Number" Box. (This is the code when not using a Travel PCard.)
5. You will be prompted to enter the first 3 Characters of your Account's name, please contact your Department custodian to get this code.
6. If you entered a specific location or airport, you will then be able to choose your vehicle and book a reservation. If you entered a zip code, city or state, you will be given a list of Enterprise Rent-A-Car locations in the area you have requested from which to choose.
7. You can proceed to select your vehicle and enter your information to finish making your reservation.
8. You will be given a confirmation number for your reservation and the option to have a confirmation emailed to you.
9. At the time of rental, please provide the branch with a valid Driver's License and Reservation Number. There is no need to purchase extra insurance. It is included in the rate.

By Phone

1. Contact the local Enterprise Rent-A-Car rental branch (209-632-8000) or dial 1-800-RENT-A-CAR to be connected to the closest branch to you.
2. Provide the branch with our Account Number, please contact your Department custodian to get this code (This is the code when not using a Travel PCard.)
3. The rental branch will set up a reservation that fits your needs and provide you with a reservation number.

At the time of rental, please provide the branch with a valid Driver's License and Enterprise Reservation Number. There is no need to purchase extra insurance. It is included in the rate

Can I rent a car for personal use?

Yes, it's fast and easy to make arrangements for your personal car rental needs with Enterprise Rent-A-Car through the State of CA contract. Please email the Financial Services Travel Coordinator for information on how to utilize this benefit.

How can I obtain and manage a Travel PCard?

Travel PCards are issued to employees who frequently travel on university business. To request a Travel PCard, you must have approval from your Department Chair/Manager and College Dean or appropriate Vice President.  You request a Travel PCard Application and Cardholder Agreement from the Travel PCard Administrator.  The Travel PCard Cardholder Agreement outlines the responsibilities of the cardholder. Please read it closely.  If you have questions, contact the Travel PCard Program Administrator.

Complete the Travel PCard Cardholder Agreement and sign it.  Obtain the appropriate authorizations.  The completed Cardholder Agreement is submitted to Procurement.  Your application will be reviewed to determine that the application is complete and has the proper signatures prior to requesting a new account set-up from U.S. Bank.  When the Travel PCard is received you will be invited via email to attend the next scheduled Travel PCard Training.  The Cardholder must attend the mandatory Travel PCard Training prior to the Travel PCard being issued.

Default Account

Your manager will assign a default financial transaction chart string.  This will be the account that all charges go against unless the cardholder goes into U.S. Bank Access On-Line to allocate the charge to a different chart string.  

Allocating Charges in US Bank

If you want to allocate charges to chartstrings other than the default, you can do so by following these steps:

1. Login to US Bank
2. Navigate to "Transaction Management"
3. Click "Transaction List"
4. Open the correct billing cycle
5. Click on the Accounting Code for the desired transaction
6. Enter the new information for the chart string into the appropriate boxes
7. Save allocation

Single Transaction Limit

Your manager will set a single transaction limit.  The single transaction limit sets a maximum dollar amount for any single purchase made.  This limit should be set to allow a sufficient amount for any expected hotel or airline charges.

Monthly Spending Limit

Your manager will set a monthly spending limit.  This determines the amount you can spend within a 30-day billing period.  The amount is automatically replenished the day after the cycle-end date.

Activating a Travel PCard

You must activate your new Travel PCard before it can be used. To do so follow these instructions:

• Immediately sign the back of your new card.
• Activate your new card by calling the number on the activation sticker affixed to the card
• The U.S. Bank automated activation line will prompt you to enter the following:
• Your card's 16-digit card number
• The zip code for your card's mailing address (95382)
• Your social security number (we don't provide your SSN. The activation code will be listed for you on your Activation Letter).
• Your office phone number

Note: The mailing address for your card is One University Circle, Turlock, CA. 95382.  You will need this address for online and phone purchase

Managing Your Travel PCard Transactions

You must submit an approved Travel PCard Transaction Statement each month detailing transactions made against your Travel PCard.  If there were no transactions on the Travel PCard, no action is required. The Travel PCard Transaction Statement is available at US Bank Access Online.

Use the US Banks Access Online website any time during the billing cycle to review charges. The billing cycle is the 23rd of one month through the 22nd of the next month. If the date is on a weekend, the "begin" or "end" date of the cycle will move to the next business day.

Before the cycle closes cardholders have the ability to re-allocate transactions to one or multiple accounting codes – including the option of splitting individual transactions by specific dollar or percent of transaction amounts.  The re-allocation deadline is the same as the statement deadline 4 PM of the 1st business day of the month. See Instructions.

To allocate charges to chart strings other than the default, please see Allocating Charges in US Bank.

Reconciling Your Statement

Our Travel PCard program carries corporate, not individual, liability.  As a result, accounts payable processes a central invoice and you are not required to pay the amount shown on your monthly reconciliation statement using your personal funds. The program does not affect your personal credit rating in any way.

You are required to retain itemized receipts for all purchases.  If you make a purchase by phone or mail, be sure to ask the supplier to send you a receipt.

You will use U.S. Bank Access Online to reconcile and print your statement.  Its functionality streamlines the reconciliation process and reduces posting errors.  For more information on performing tasks in Access Online, refer to the quick reference guides under the training section of the Credit Card Services web page. Link

The supporting documentation that must be attached to your printed Travel PCard Statement is as follows:

• Copy of the approved Travel Request, and a copy of the Expense Report that identifies the charges that occurred during the billing cycle.  Charges may occur prior to the completion of the trip (e.g., air fare charges in advance of the travel date).  When this occurs, a copy of the Expense Report is not necessary.
• All receipts must be included. They can be originals or copies, it does not matter. However, they must be itemized. This includes hotel room service.

For more details on managing your Travel PCard see Credit Card Services web pages.

How do I receive my reimbursement for travel expenses?

The quickest way to receive your reimbursement is through direct deposit (EFT). Electronic Fund Transfers (EFT) are processed twice a week. Checks are printed once a week. To apply for Direct Deposit complete the Authorization form.

How do I file for reimbursement of on-campus interview expenses?

On-Campus Interview Expense Reimbursement Authorization (before issuing an invitation to the candidate to come to campus):

• Complete an On-Campus Interview and Travel Allowances for Recruitment Form (OI form) found on the Travel web site.
• Secure approval of the hiring department Chair/Manager, the AVP/College Dean, and the appropriate Vice President.
• Deliver the OI form to Accounts Payable in Financial Services to obtain an OI (On-Campus Interview) number. (Contact Travel Office)
• Contact the candidate and provide them with the OI number and the approved reimbursement amount. Instruct them to use the OI number when filing their request for reimbursement.
• Candidate Quick Guide

On-Campus Interview Travel Expense Reimbursement Criteria

• Air travel will be reimbursed at the "economy" rate from the point of origin to California. The Department shall consult the candidate as far in advance as possible in order to obtain the best airfare (at least 7 days - if not, fares have become prohibitive) Note: If the applicant is from outside the U.S., travel must be preapproved by the Vice President.
• Reimbursement is allowed for travel from the candidate's home to and from the airport at the established mileage reimbursement rate (currently 65.5 cents per mile).
• Reimbursement for candidate travel to the campus by personal auto is reimbursed at the established state rate mileage reimbursement rate (currently 65.5 cents per mile).
• Stanislaus State employees providing transportation for a candidate to and from the airport are not required to submit a travel request. An Expense Report may be submitted for reimbursement for mileage using the OI number.
• Enterprise Car rentals (State Contract):  Enterprise rent-a-car has an on-line service www.enterprise.com for renting a car using a credit card. To obtain the state rate use the Account Number (please contact your Department custodian to get this code) in the "Optional: Corporate Account or Customer Number box. At the prompt for Company's Name enter CSU.   
• Travel Expenses for Handicapped Applicants - If any applicant called for an interview has a physical handicap requiring a traveling companion, the companion may be reimbursed for travel and subsistence expenses under the rules applicable to the candidate.

On-Campus Interview Meals and Lodging Reimbursement Criteria

• Normally, candidates will be housed at the Fairfield Inn, the Candlewood Suites, or the Turlock Holiday Inn Express. Hotel room rates for 2023 are listed below. Reservations should be made by the sponsoring Search Committee prior to the arrival of the candidate on campus. The University rate for a single room is $84 to $89. In order to get this rate with no tax a "Hotel/Motel Transient Occupancy Tax Waiver Exemption Certificate for State Agencies" should be filled out and faxed to Holiday Inn @ 664-9998 or the Fairfield Inn @ 668-3833
  • ​The Fairfield Suites charge $144 for a singular studio suite.
  • The Candlewood Suites charge $134 for a singular studio suite.
  • The Holiday Inn Express Suites charge $139 for a singular studio suite.
     
• Rooms at the Fairfield Inn / Candlewood Suites / Turlock Holiday Inn Express are to be charged to Financial Services using the OI number and providing the tax exempt form. Candidates should be advised they will need to provide a credit card for any miscellaneous charges since we only cover room charge. The Holiday Inn Express/Fairfield Inn has been advised of this policy and will request payment from the candidates for such charges. Candidates will not be reimbursed candidates for long-distance phone calls, laundry, bar bills, etc., charged to their motel rooms. (A nice breakfast is included with the room at Holiday Inn Express and the Fairfield Inn).
• Reimbursement of meals and lodging will be for a candidate only. Candidates should be informed of this prior to their visit.
• Meal reimbursement claims:
  • The maximum daily meal allowance is a maximum of $55 a day, subject to submittal of original itemized receipts from the restaurant.
  • Entertainment expenses (including the purchase of alcoholic beverages) cannot be reimbursed.

Reimbursement Claim Procedures

• Obtain the original receipts for all expenditures from the candidate.
• Complete a paper Travel Claim form for reimbursing each candidate, using the OI number as the Event and/or Purpose. Attach original receipts (including itemized meal receipts) to the Claim.
• Obtain the candidate's signature and the appropriate authorizations on the Claim and submit it to Accounts Payable in Financial Services.

Any questions not covered above, or for more clarification, contact the Travel Office

How do I encumber funds at fiscal year-end to ensure payment with the appropriate funds?

The Travel Office will send out a request in April to all department travel custodians for information on any departmental travel to be paid for using that fiscal year's funds. The Travel Custodians are asked to provide an authorized Travel Request for verification. In addition, they provide a list of blanket travel request balances that will be used until the end of the fiscal year. The Travel Office will prepare an accrual list ensuring that the appropriate funds will be available for payment in the current fiscal year.

If I have a grant expiring how can I ensure that all outstanding travel expenses will be covered?

Six to eight weeks prior to a grant expiring, the Grant Accountant will send out a request to all grant travel custodians to report any outstanding travel. The grant travel custodian will provide a list of all outstanding travel requests. The Travel Office will encumber grant funds to accrue the expense prior to the grant expiration date.

How do I get authorization and manage the paperwork for a student field trip?

To Be Completed Prior to the Trip (At least two weeks prior to trip)

• Concur Travel Request
  • Identify driver if applicable
  • Validate current defensive driving status
  • Request bus usage (if needed for trip) from existing bus transportation contract (Procurement)
  • Less that 24-hour travel does not allow reimbursement for meal purchase
• List of participating students (does not include paid student assistants)
  • Verification that each student has signed a "Release of Liability" form.
• Approval from authorized delegated authorities for financial transactions.

To Be Submitted in Concur Within 60 Days From Date of Travel

• Complete Expense Report
  • Include scans of original receipts for any expense reimbursements

Documentation To Be Retained By College

• Verification that trip is an authorized field trip as per Executive Order 1062.
• Copy of pre-trip evaluation. This should include a site visit and the written evaluation should be retained by the qualifying department and available for review. The pre-trip location visit can be bypassed if the campus can demonstrate and document sufficient knowledge of the field trip site. This could be accomplished by review online, published materials, or contacting the site to discuss the visit
• List of participating students.
• Student emergency contact information obtained prior to the field trip.
• Copy of an instructional agenda provided to students with, health and safety information, emergency procedures, and the student code of conduct, prior to the field trip.
• Copy of signed "Release of Liability, Promise to Sue, Assumption of risk and Agreement to Pay Claims" form as per Executive Order 1051 and Risk Management Technical Letter 2011-01.
• Copy of an alternate assignment for students unwilling to accept the risk of participation.

Documentation To Be Retained by Travel Office

• Concur Travel Request/ Expense Report
  • Including scanned original receipts for any expense reimbursements

Insurance Coverage

• Employee (including Student Assistants) listed as designated driver covered by University employee insurance.
• Students assume own risk as per signed "Release of Liability

How do I get authorization and manage the paperwork for a non-course related student trip?

To Be Completed Prior to the Trip (At least two weeks prior to trip)

• Concur Travel Request
  • Identify driver if applicable
  • Validate current defensive driving status
  • Request bus usage (if needed for trip) from existing bus transportation contract (Procurement)
  • Less that 24-hour travel does not allow reimbursement for meal purchase
• List of participating students (does not include paid student assistants)
  • Verification that each student has signed a "Release of Liability" form.
• Approval from Department coordinating and/or funding the trip.

To Be Submitted in Concur Within 60 Days From Date of Travel

• Complete Expense Report
  • Include scans of original receipts for any expense reimbursements

Documentation To Be Retained By Department That Coordinated/Arranged the Student Travel

• Copy of Concur Travel Request
• List of participating students.
• Student emergency contact information obtained prior to the trip.
• Copy of signed "Release of Liability, Promise to Sue, Assumption of risk and Agreement to Pay Claims" form; retained for 3 years from the date of travel (as per Executive Order 1051 and Risk Management Technical Letter 2011-01).

Documentation To Be Retained by TravelOffice

• Concur Travel Request/ Expense Report
  • Including scanned copies of original receipts for expense reimbursment

Insurance Coverage

• Students (not employed by the University) assume own risk as per signed "Release of Liability"

How do I get authorization and manage the paperwork for a Student Recreation Center trip?

To Be Completed Prior to the Trip (At least two weeks prior to trip)

• Concur Travel Request
  • Identify driver if applicable
  • Validate current defensive driving status
  • Request bus usage (if needed for trip) from existing bus transportation contract (Procurement)
  • Less that 24-hour travel does not allow reimbursement for meal purchase
• List of participating students (does not include paid student assistants)
  • Verification that each student has signed a "Release of Liability" form.
• Approval from authorized delegated authorities for financial transactions.

To Be Submitted in Concur Within 60 Days From Date of Travel

• Complete Expense Report
  • Include scans of original receipts for any expense reimbursements

Documentation To Be Retained By Student Recreation Center

• Copy of Travel Request
• List of participating students.
• Student emergency contact information obtained prior to the trip.
• Copy of signed "Release of Liability, Promise to Sue, Assumption of risk and Agreement to Pay Claims" form as per Executive Order 1051 and Risk Management Technical Letter 2011-01.

Documentation To Be Retained by Travel Office

• Concur Travel Request/Expense Report
  • Including scans of original receipts for any expense reimbursements

Insurance Coverage

• Employee (including Student Assistants) listed as designated driver covered by University employee insurance.
• Students assume own risk as per signed "Release of Liability

How do I get authorization and manage the paperwork for a University related student international travel?

To Be Completed Prior to Trip (At least 30 days prior to trip)

• Concur Travel Request
  • Identify driver if applicable
  • Validate current defensive driving status
  • Request bus usage (if needed for trip) from existing bus transportation contract (Procurement)
• List of participating students (does not include paid student assistants)
  • Verification that each student has signed a "Release of Liability" form.
• Approval from Department coordinating and/or funding the trip.

To Be Completed Online (30 days prior to travel date)

• Register for Foreign Travel Insurance Program (FTIP) coverage online
• Once registered, the traveler will be contacted by the Office of Safety & Risk Management with follow up to include:
  
  • Confirmation of coverage
  • Traveler emergency contact information and itinerary
  • Information on travel warnings or CSU restrictions
  • Provision of the Travel Assistance Card to use during their trip
  • Info about the STEP registration (Smart Traveler Enrollment Program) with the State Department
• If traveling to a country that is on the State Department Travel Warning list, or is on the CSU High Hazard Country List, then special approval steps must be completed which include approval by the President and the CSU Chancellor. These steps must be initiated at least 30-days prior to departure date.
• The cost for Foreign Travel Insurance (FTIP) coverage  for Students is the responsibility of the Student or the department/program sponsoring/coordinating the international trip.  Risk Management will provide the quote and direction for payment.

To Be Submitted in Concur Within 60 Days From Date of Travel

• Complete Expense Report
  • Include original receipts for any expense reimbursements

Insurance Coverage

• All students must register for the Foreign Travel Insurance Program (FTIP). For information, read and follow the steps on the Stanislaus State Risk Management website.
• For trips longer than 30 days, travel health insurance must also be purchased.  The cost of insurance must be included in the program fee. Information about insurance is available at the Office of International Education. Three weeks before departure, the Program Director will submit completed copies of the Foreign Travel Insurance Registration Form for each student. For trips longer than 30 days, the Program Director will also submit evidence that each student has purchased insurance.

How do I get authorization and manage the paperwork for a faculty-led student study abroad travel?

Faculty

• In order to take a group of students out of the country, faculty must be appointed in writing by the Provost. For projects involving a faculty team, each faculty member must have a separate letter of appointment.

• Faculty is required to participate in a pre-departure discussion of procedures and liability issues to be scheduled by the Office of International Education.

• Faculty is required to take a copy of campus phone numbers and a file of student emergency contact numbers to call in case of emergency.
• Faculty will take the following documents on the trip:

• File of the students' emergency contact information;
• Copy of campus phone numbers, including campus emergency contact numbers;
• Photocopy of each student's passport; and
• Copy of the signed Student Off-Campus Program Agreement for each student.

Travel Planning

• The program must provide for round-trip transportation beginning and ending at the Stanislaus State campus. Students who choose to arrange their own transport for any segment of the trip must sign a waiver of liability form (included in Student Off-Campus Program Agreement). Provide these students with instructions as to how/where to meet the group if they are traveling independently outbound.
• Each student must sign a Student Off-Campus Program Agreement (Appendix F of Study Abroad Course and Program Planning and Approval Process). This agreement includes a general waiver of liability, guidelines for refunds, parental permission for medical treatment of students under 18, and adult students' permission for medical treatment, in case a student should become unconscious as a result of accident or illness. This contract must also be signed by the Director of Procurement Services and filed with the Office of International Education.
• Lodging: Faculty leaders are required to survey lodging provided by the program for safety (including fire safety) and cleanliness. If students are required to find their own lodging, such must be made clear in program information materials.
• Itinerary: Turn in a chronological itinerary to Office of International Education prior to departure, including contact information (especially telephone numbers), at each location. Any alteration to the itinerary while abroad, including change of hotel or telephone numbers, must be communicated to Office of International Education immediately.

One (1) year prior to departure:

• The faculty leader will submit an initial proposal to the appropriate College Dean.
• The Dean will forward the proposal to the Director of International Education who will review the proposal and make a recommendation for initial program approval to the Provost.
• Initial approval of the proposal authorizes the Program Director to begin program planning. Initial approval does not give authorization to take students out of the country.

Program Approval Packet (all forms are part of Study Abroad Course and Program Planning and Approval Process)

The following documents are to be submitted to the Office of International Education (OIE) at the intervals noted prior to departure. Faculty leaders are strongly advised to consult with the OIE Director in the process of gathering the required documentation.

Eight (8) months prior to departure

Submit the following to the Office of International Education:

• Study Abroad Program Approval Checklist (Appendix A) (To be completed by the Office of International Education as documents are submitted)
• Study Abroad Program Cover Sheet with approving signatures of department chair and college dean (Appendix B)
• Faculty Application Form (Appendix C)
• Detailed Narrative Description of the Program (Appendix D)

Seven (7) months prior to departure

• Review by the campus Risk Manager
• Review by the International Education Advisory Committee
• Upon approval by the Risk Manager and the International Education Advisory Committee, seek approval by the Provost

Six (6) months prior to departure

Office of International Education submits proposal to the Chancellor's Office for review

Three (3) months prior to departure

Complete Study Abroad Program Authorization, including, Chancellor's Office approval, and President's signature.

One (1) month prior to departure:

• Study Abroad Program Authorization
• Provost letter(s) of faculty appointment
• Complete travel itinerary, including in-country emergency services contact information
• A detailed program budget
• Outline of a plan for evaluating all aspects of the program (e.g., academic, logistical, and cultural). The evaluation data will be reviewed and will inform the regular planning process, including the decision to repeat the program, should that be requested.

Three (3) weeks prior to departure

• Student Off-Campus Program Agreement between each student and the University
• Completed insurance application forms from all students Link System wide Risk Management under International Travel Resource
• A photocopy of each student's passport (or other legal document)
• Submit a Concur Travel Request 

To be Submitted in Concur Within 60 Days from Return of Travel

• Complete Expense Report
  • Include original receipts for any expense reimbursements

Risk Management

Emergency services information: For each stop on the itinerary, provide the following to Office of International Education:

• Address and telephone number of the nearest full-service medical facility and how to arrange to have an injured student taken there;
• The world-wide number provided by the overseas medical insurance company to call in case a student needs medical evacuation.)
• The number and the name of a contact person at the nearest U.S. Embassy or Consulate (in case a student should disappear, die, or be arrested).
• Signed copies of the Student Off-Campus Program Agreement (Appendix F). The faculty director should take copies when leaving the country.
• Insurance covering medical care, air travel, evacuation, and repatriation is required. All students must register for the Foreign Travel Insurance Program (FTIP). For information, read and follow the steps on the Stanislaus State Risk Management website.
• For trips longer than 30 days, travel health insurance must also be purchased. The cost of insurance must be included in the program fee. Information about insurance is available at the Office of International Education. Three weeks before departure, the Program Director will submit completed copies of the Foreign Travel Insurance Registration Form for each student. For trips longer than 30 days, the Program Director will also submit evidence that each student has purchased insurance.
• A photocopy of each student's passport (or other acceptable documentation) will be on file with the Office of International Education before departure. The faculty leader must keep a copy as well.

Documents to be Retained by Faculty Coordinator and/or International Education

• Copies of approved Program Approval Packet
• List of participating students.
• Student emergency contact information obtained prior to the field trip.
• Signed copies of the Student Off-Campus Program Agreement.
• Copies of the Foreign Travel Insurance Registration Form for each student.
• Copies of Concur Travel Request and Expense Report

Documents to be Retained by Travel Office

• Copies of Concur Travel Request and Expense Report
  • Including original receipts for any expense reimbursements

Insurance Coverage

• All students must register for the Foreign Travel Insurance Program (FTIP). For information, read and follow the steps on the Stanislaus State Risk Management website.
• For trips longer than 30 days, travel health insurance must also be purchased. The cost of insurance must be included in the program fee. Information about insurance is available at the Office of International Education. Three weeks before departure, the Program Director will submit completed copies of the Foreign Travel Insurance Registration Form for each student. For trips longer than 30 days, the Program Director will also submit evidence that each student has purchased insurance