Email Signatures

Email Signature Update on Windows

1. Download one of the signature options.
2. Open the downloaded file in a text editor, such as Microsoft Word.
3. Replace the placeholder text with your own information, including your name, title, phone number, email and division or department name.
4. Open Outlook and create a new email.
5. Click on the “signature” button and select “signatures” from the drop-down.
6. Select a current signature you want to replace or create a new signature. Create a name for your signature.
7. Copy your signature from your document and paste it in the window that appears below “edit signature.”
8. Under “choose default signature,” use the dropdowns to select which emails you want your new signature to appear.
9. Click “save” and “okay.”
10. Your signature will automatically be added to the types of emails you selected.

Revised Aug. 2, 2023: Windows 10; Outlook version: 2306 Build 16.0.16529.20164 64-bit
Find your Outlook version on Windows

Email Signature Update on Mac

1. Download one of the signature options.
2. Open the downloaded file in a text editor, such as Microsoft Word. 
3. Replace the placeholder text with your own information, including your name, title, phone number, email and division or department name.
4. Open Outlook and navigate to settings/preferences.
5. Once in settings, open “signatures” and click “+ (add a signature)”
6. Copy and paste your newly created signature, give it a signature name and click save.
7. Choose where your signature will go. You can add it to new messages as well as replies and forwards.
8. Your signature will automatically be added to the types of emails you selected.

Revised Aug. 2, 2023: Outlook version 16.75