Report and Use Results

Academic Program Review

At Stanislaus State, assessment is "defined as a continuous process used by the University (a) for evaluating the degree to which all University programs and services contribute to the fulfillment of the University's primary mission; and (b) for documenting and improving the University's effectiveness: (Assessment Plan, Stanislaus State, 1997).

7 year cycle

The aggregation of six years of annual assessment reports contribute, during the seventh year, to the Committment to Student Learning and Resources sections of the Academic Program Review Self Study. At the conclusion of the APR cycle and with the approval of the new program Implementaion Plan, the APR cycle begins again as, each year, one or more of the assessment outcomes are reviewed and findings are included in the Annual Report; the seventh year provides a cumulative account compiled into the Academic Program Review Self Study. For specifics on the Academic Program Review process, see the Academic Program Review page

Implementation Plan

The approved Implementation Plan acts as a guide for the seven-year APR cycle. The Implementation Plan maps out the assessment activities that will occur during each of the subsequent six years, allowing for the fact that changes may be made along the way. These changes/revisions are documented in the annual assessment reports. 

For additional information, see "Design an Implementation Plan."

Annual Reports

Program faculty submit an annual report on assessment findings and related program maintenance outcomes each fall. The Office of Institutional Research prepares data annually for each program, including the number of students, faculty, degrees granted, and instructional cost. Based on the timeline established in the Implementation Plan, faculty evaluate the extent to which program outcomes have been met. The six years of annual reports collectively become the basis for the Committment to Student Learning and Resources section of the Academic Program Review Self-Study report.

Annual Report Components

The Annual Report components will mirror those found in the Implementation Plan.

Report Components Guiding Criteria
Assessed Outcomes List the outcome(s) assessed over the past academic year (program learning outcomes and program maintenance outcomes).
Assessment Methods

Describe the assessment methods used.

  • Assessment methods are clearly explained and are appropriate for the learning outcome(s).

Best Practices:

  • Achievement targets are specific and measurable.
  • Benchmarking is employed periodically.
  • Reviewers are calibrated and faculty routinely find assessment data to have high inter-rater reliability.


Data Reviewed and Findings

Provide a description of data reviewed and a summary of the findings. Describe the process for evaluating/analyzing the findings.

  • Data sources are described and are appropriate for the outcome being assessed.
  • Findings are summarized in a concise, well-organized manner. Specific assessment data need NOT be disclosed, but conclusions should be.

Best Practices:

  • Provide evidence that targets were met, partially met, or not met.
  • Compare new findings to past assessment of the same learning outcome, as appropriate.
  • Exhibit good understanding of implications to the academic program.

Defines logical "next step" for the program in response to the findings.

  • Analysis identifies key areas that need to be monitored, remediated, or enhanced.
  • Actions are specific and directly related to the outcomes and the results of the assessment.
  • Persons or groups responsible for implementing the action plan are identified.
  • The number of actions is manageable.
  • Resource, if needed, are identified.
Return to the Implementation Plan/Closing the Loop
  • Program faculty identify improvements that should be made to the assessment process, if appropriate.
  • Evidence is provided that actions are being carried out and that they are resulting in improvement to student learning.
  • Learning outcomes are reassessed on a regular basis and the effect of previous action plans are evaluated.

Submitting the Annual Report

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