Document Audits
Document audits provide a snapshot of all the documents linked on your department website.
- To prepare for Title II, each file item listed in your department audit sheet should be manually evaluated for accessibility compliance.
- Start your audit review and help make your department’s content easier for everyone to use.
Starting Your Audit
The goal is not to remediate every document file - only critical documents that need to remain online.
This section outlines the steps involved for reviewing documents for department document audits. Department audits are also helpful in uncovering outdated information and help identify documents that are not accessible to everyone.
1. Review Documents
Identify critical files that need to remain online.
Schedule time with your department to review each doc listed in your audit sheet.
Mark any outdated docs for immediate removal.
Prioritize keeping only critical docs.
2. Decide an outcome
Select an appropriate status on your audit sheet.
Mark items as:
Remediate, Delete, Convert to web content or online form, Archive or Accessible.
See the Decision Guide below for statuses.
Identify content to archive.
3. Take Action on Marked Items
Take action on the critical files identified in step 1.
Prioritize fixing (remediating) only critical docs.
Brush up on document accessibility topics and view video tutorials.
Take a doc accessibility course.
Need a copy of your department document audit file? Email Web Services at: webupdate@csustan.edu.
Choose a Document Status
Use the table below to select the appropriate status for each file
listed in your document audit.
| Mark As | Use When |
|---|---|
| Accessible | The document file has been tested and confirmed to be accessible. |
| Archive | The document file meets the University’s archiving criteria. |
| Convert to Web content or Online form | The document's information can be added to a webpage or an online form. |
| Delete from Website | The document is outdated or no longer required. |
| Remediate | The document must remain online BUT is currently not accessible. This status indicates that your department will be working to remediate it. |
Audit FAQs
Find answers to frequently asked questions regarding document audits.
The audit provides a snapshot of every document file linked on your department website. From PDF, DocX, Excel, PowerPoint file, etc.
Not necessarily.
Your department is responsible for ensuring the accessibility of documents that need to remain linked on your website, specifically those created by your department.
- If you require document accessibility training, please visit the Video Tutorials support page.
- You can find additional trainings on the Courses & Modules support page.
Yes - anyone who creates documents is responsible for ensuring they are accessible.
Visit the Video Tutorials to watch the Introduction to Document Accessibility Training.
If a document cannot be made accessible, remove the document from the department website to avoid litigation against the University.
Alternatively:
- Take the information from the document and place it directly on a webpage.
- If it's a PDF form, convert it to an online form.
- Get training on document accessibility.
At this time, the University does not offer document remediation services. Employees can however, get training on document accessibility, which can help reduce likelihood of creating more inaccessible documents.
Faculty Support
The Academic Affairs Access for All team offers a selection of accessibility services for Stan State faculty members. Visit the Access for All homepage for more information.
Exceptions
Archived Documents
In general, if files are no longer actively used to support current programs, services or activities they may qualify as archived content. Learn about archived content on the Document Archiving Procedure webpage.
Third-Party Content
Content created and distributed by an outside, third-party may qualify as an exception when there is no formal agreement with the University.
For more information:
Updated: August 12, 2026