Document Audits
Document audits provide a snapshot of all the documents linked on your department website.
- To prepare for Title II, each file item listed in your department audit sheet should be manually evaluated for accessibility compliance.
- Start your audit review and help make your department’s content easier for everyone to use.
Starting Your Audit
This section outlines the steps involved for reviewing documents for department document audits. Department audits are also helpful in uncovering outdated information and help identify documents that are not accessible to everyone.
1. Review Documents
Identify doc files that should remain online.
Schedule time with your department to review each doc listed in your audit sheet.
Mark any outdated docs for immediate removal.
Prioritize keeping only critical docs.
2. Decide an outcome
Select appropriate status on your audit sheet.
Mark items as either:
Accessible, Remediate, Delete, Convert or Archive.
See the Decision Guide below for statuses.
Identify content to archive.
3. Take Action on Marked Items
Take action on the critical docs identified in step 1.
Prioritize fixing (remediating) only critical docs.
Brush up on document accessibility topics and view video tutorials.
Take a doc accessibility course.
Need a copy of your department document audit file? Email Web Services at: webupdate@csustan.edu.
Choose a Document Status
Use the table below to select the appropriate status for each file
listed in your document audit.
| Mark As | Use When |
|---|---|
| Accessible | The document file has been tested and confirmed to be accessible. |
| Archive | The document file meets the University’s archiving criteria. |
| Convert to Web content or Online form | The document's information can be added to a webpage or an online form. |
| Delete from Website | The document is outdated or no longer required. |
| Remediate | The document must remain online BUT is currently not accessible. This status indicates that your department will be working to remediate it. |
Exceptions
Archived Documents
In general, if files are no longer actively used to support current programs, services or activities they may qualify as archived content. Learn about archived content on the Document Archiving Procedure webpage.
Third-Party Content
Content created and distributed by an outside, third-party may qualify as an exception when there is no formal agreement with the University.
For more information:
Updated: July 23, 2026