Campus Catering & Beverage Pouring Rights

Campus Catering

Chartwells (Stan State Dining Services, also known as Warrior Eats) is the preferred vendor for university catering needs for on-campus events. The campus community is asked to give Chartwells first right of refusal for all catering opportunities held on campus. All purchases above $250 must be provided by Chartwells unless an exception has been granted.

Should you like to place a catering order please visit the Chartwells CaterTrax website. There you will find instructional aids/videos and menus to complete your catering requests.

If on-campus catering is requested, and Chartwells is unable to meet the required needs, or you are seeking an exception, then the Catering Exception Request process below must be followed.

If your event is off-campus any caterer may be utilized and an exemption is not needed.

Guidelines:

• If your on-campus event is open to the campus community, and you are serving or selling food not provided by Chartwells, you need to request authorization at least 10 business days in advance for small events and 30 business days in advance for events of 100 people or more.
  • If your catering notice does not meet the required deadlines, consider changing the meeting date
• This is a one-time request, not a blanket request
• It is highly recommended and strongly encouraged to not procure food or beverages for your event prior to receiving approval from Chartwells and ABS
• Departments, Clubs and Organizations will be held accountable for non-compliance to the Catering Exemption Request Process
• All beverages served at meetings/events must be Coca-Cola products to adhere to the campus pouring rights contract
• If bottled water is served, it must be an aluminum bottle (any water may be served out of a container if bottled water is not chosen for event)

Process For A Catering Exception

1. You are required to submit a Food & Beverage Safety Review (FBSR) form and route it electronically through Adobe Sign for appropriate signatures. You can locate the form on the Risk Management website.
2. Once you have submitted your FSR, the Commercial Operations Manager of ABS will review the FBSR in collaboration with Chartwells. You will receive email notifications by both Chartwells and ABS if your request is denied or approved. Note: Your FBSR has not been fully approved at this time.
   • If denied, you will not be able to move forward with procuring outside food or beverages, as Chartwells would have offered alternative options/suggestions/recommendations for food/beverages for your event.
   • If approved, your FBSR will then be forwarded to Risk Management for review for final approval. Note: it is possible that your FBSR could still be denied at this stage.