This webpage contains best practices for integrating Microsoft Forms into your departmental workflows, while keeping content accessible. Microsoft Forms are easy to edit, share and distribute.
Microsoft Forms
Why use Microsoft Forms? Microsoft Forms is a online form system that offers a more accessible approach to form submissions versus traditional PDF forms. MS Forms is versatile and can be used to create surveys, questionnaires, registrations and other form types.
By replacing PDF forms with MS Forms, you can help your department modernize and replace outdated processes while simultaneously reduce accessibility barriers.
More Control Over Forms
Microsoft Forms allows you to set limits on who can interact with your forms.
You can also:
- Limit submissions to only Stan State users and require a log-in.
- Open Microsoft Forms to allow anyone to complete your form, with no log-in required.
More Accessible Forms
Microsoft Forms are generally easier for users to navigate than PDF forms, which too often lack the required accessibility features needed to support screen readers, keyboard navigation and other assistive technologies.
Updated: April 13, 2026