Give several staff members host or co-host capabilities. This way, the meeting won’t “end” if the official host drops off.

Additional roles, if needed: co-hosts/MCs, chat moderator, green room host.

Primary Device Laptop
Audio Setup External mic, laptop speakers, or headphones with inline mic
Backdrop None, studio bg if needed on camera
Backup Device Tablet

Responsibilities:

  • Zoom co-host
  • Covers welcome announcements, housekeeping rules, panelist introductions, and vamping
  • Has a backup of basic event graphics in case the stage manager cuts out

Responsibilities:

  • Zoom co-host
  • Oversees chat or Q+A room, makes a list of pertinent questions
  • Sends messages in chat if experiencing technical difficulties
  • Keep eye on chat for inappropriate comments

Responsibilities:

  • Registers and attends as a participant
  • Alerts stage manager to any technical issues
  • Stage mgr or Host/MC can add a spotter as co-host if they need to step away or exit the call
  • Keep eye on chat for inappropriate comments

Updated: September 07, 2023