Reimbursements

The PCard is the preferred purchasing method for low dollar business expenses, other than travel.  When use of a PCard is not possible, and a personal expense is established, the expense may be reimbursed from a petty cash fund or by submitting an electronic reimbursement using the Concur Expense Software.

At Stanislaus State any personal expenditure on behalf of the University, other than travel, under $50.00 can be reimbursed using the Petty Cash process or by submitting an Employee Reimbursement (Non-Travel) in the Concur Expense Software.

There are two methods for reimbursing employees for personal expenditures made on behalf of the University.

1. Concur Expense Report submission.
2. Employee Reimbursement Form (Paper)

Employee Reimbursement Form cannot be used for the following:

• Travel (requires Travel Request & Claim process)
• Stipends (see Payment matrix to determine property payment method)
• Purchase of Equipment over $500 (requires requisition and purchase order)
• Conference Registration (requires Travel Request)