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Academic Terminology Quick Reference Glossary

Make sense of the academic terminology used at New Student Orientation and across campus.

Term Definition Resources
Advisors Faculty and Staff that help students make decisions regarding their classes and academic goals. NA
Asynchronous Online Class Class instruction materials, such as recorded lectures, tests, and assignments, can be accessed at any time via the web. Students may be given a timeframe during which they need to submit assignments and/ or check-in with the instructor. No in-person meetings scheduled. NA
Catalog Year In reference to an academic year that determines graduation requirements. Students' catalog year is assigned based on their admission term (e.g. a fall 2020 new student's catalog year is 2020-21). Full Catalog Year Description
Census Date The twentieth day of instruction for Fall and Spring semesters--this is the last date that any registration requests can be made for that term (i.e. adding or dropping a class) Census dates for Special Session Winter and Summer are determined by Extended Education. Academic Calendar
Co-Requisite Two or more specific classes that must be taken during the same semester. NA
Course Number 5-digit reference number used to identify specific sections of a class. Course Numbers can be used during registration to reference sections quickly, making the registration process faster and easier. NA
Drop "Dropping a class": disenrolling from a class section and stopping participation. This can be done from your myStanState student portal during established time periods. Registration Dates & Deadlines for each semester can be found on the Class Schedule
Enrollment Registration into one or more class sections. NA
FERPA The Family Educational Rights and Privacy Act (FERPA) is a federal law protecting the rights and privacy of students. Learn more about FERPA
General Education (GE) A series of courses required for a Bachelor’s degree. Not all students will take the same GE courses. Learn more about GE Requirements
Grading Options Students may be graded on a Credit/No Credit (CR/NC) basis or for a letter grade. Students may elect to change their grading option. Registration Procedures
Hold A restricted status placed on a student's account that may prohibit the student from certain actions such as registration into classes, receiving transcripts, etc. NA
Hybrid Class Class instruction includes both in-person and online components, with pre-scheduled in-person meetings. The online component can be either asynchronous or synchronous. NA
Late Add Refers to registration into a class after the first week of the semester. Registration Dates & Deadlines for each semester can be found on the Class Schedule
Matriculation A word for when a student is enrolled or registered at a university. NA
Permission Number A unique number is given to students to enable registration into a closed or restricted class through the Student Center. Using Permission Numbers
Pre-Requisite A required class that must be completed before registering for a different class (i.e. the pre-requisite class fulfills a requirement for registration in another class). NA
Synchronous Online Class Class instruction is delivered on pre-scheduled days and times, as listed in the Schedule of Classes, via the web or remote broadcast. No in-person meetings scheduled. NA
Term A specific academic year and semester (e.g. Fall 2008 or Summer 2019). NA
To-Do List A list of items requiring action located in your myStanState Student Center. NA
Waitlist A roster or list of students interested in registering for a class section that has already met maximum capacity. NA
Warrior Username The beginning of your university email address, up to the @ sign. For example, the Warrior Username for is "jdoe1". NA
Warrior ID A unique 9-digit number used to identify a student. This ID number starts with leading zeroes and is printed on your Warrior ID Card. This can also be found in your myStanState Student Center. NA

Updated: April 18, 2024