Forms
View commonly used forms for reimbursements.
Policies & Procedures
View policies and procedures for reimbursements.
Training & Resources
Coming soon.
How To
The section provides general information for specific reimbursements.
The PCard is the preferred purchasing method for low dollar business expenses, other than travel. When use of a PCard is not possible, and a personal expense is established, the expense may be reimbursed from a petty cash fund or by submitting an electronic reimbursement using the Concur Expense Software.
At Stanislaus State any personal expenditure on behalf of the University, other than travel, under $50.00 can be reimbursed using the Petty Cash process or by submitting an Employee Reimbursement (Non-Travel) in the Concur Expense Software.
There are two methods for reimbursing employees for personal expenditures made on behalf of the University.
- Concur Expense Report submission.
- Employee Reimbursement Form (Paper)
Employee Reimbursement Form cannot be used for the following:
- Travel (requires Travel Request & Claim process)
- Stipends (see Payment matrix to determine property payment method)
- Purchase of Equipment over $500 (requires requisition and purchase order)
- Conference Registration (requires Travel Request)
Contact Information
Stanislaus State, Turlock Campus
Mary Stuart Rogers Educational Services Gateway
See Building #27: Map
Telephone: (209) 667-3406
Stanislaus State, Stockton Center
621 East Magnolia St.
Stockton, CA 95202-1845
Stockton Campus
Telephone: (209) 513-9400
Fax: (209)467-5333
Turlock Campus Cashiers
Kim Nickerson
(209) 667-3200
knickerson@csustan.edu
Stockton Center Cashier
Zona Zaragoza
(209) 513-9404
ZAaragoza@csustan.edu
Cash Fund Approval
Regan Linderman, Associate Vice-President
(209) 667-3145
RLinderman@csustan.edu
Updated: March 19, 2024