Camp Risk & Insurance

Planning a camp or clinic on campus? There are special considerations and guidelines to manage the risk and insurance for sports and academic camps held at Stanislaus State.

Here is what you will need to do in order to plan a safe and successful camp or clinic:

  • Fill out the Camp / Clinic Risk Assesment.pdf and return it to the University Police DepartmentAttn: Safety and Risk Management, at least 14 calendar days PRIOR to the event start date
  • Notify Risk Management of all adult staff members. We will check the fingerprint clearance database, and let you know which persons still need to be fingerprinted. You will be contacted regarding any background clearance procedures necessary.
  • Use the appropriate Participant Release/Informed Consent form:(Non-Athletic Camp Clinic Release of Liability.pdf | Sport Camp Participant Release.pdf)A Release form must be received from EVERY camp participant. Minor age (<18 years) participants must have a parent/guardian complete and sign the form. Documents by a parent or guardian on behalf of a minor must be retained for at least three (3) years after an activity ends or until the minor turns twenty, whichever is longer.
  • Fill out a roster.pdf and return it to Safety and Risk Management after the camp is completed for compliance with the camp insurance coverage.
  • If you plan to have food at your camp, and it is not provided by Campus Dining, then you must fill out and submit a Temporary Food Permit.pdf form at least 14 calendar days PRIOR to the event start date.

Questions or concerns, contact Risk Manager.