Zoom FAQ

How do I host a Zoom meeting from my computer right now?

  1. Launch the Zoom software on your computer.
  2. Click the "Start with video" button.  The meeting has begun!
  3. Invite others to join you:
    1. Hover your mouse over the bottom of the screen
    2. Click the "Invite" icon to display the invitation options
    3. Click "Copy URL" in the lower left to copy the meeting's URL
    4. Paste the meeting URL into a new email message and send it.  The recipient merely clicks the link in the email and will join your meeting.
      NOTE: If the recipient does not have Zoom installed, it will install itself before joining the meeting.

How do I organize a Zoom meeting that will take place in the future?

Option 1 – Send Zoom URL

  1. Launch the Zoom software on your computer
  2. Click "Meetings" at the bottom of the Zoom application
  3. Highlight and copy your personal meeting URL at the top of the window
  4. Paste the meeting URL into a new email message and send it. The recipient merely clicks the link in the email and will join your meeting.

    NOTE: If the recipient does not have Zoom installed, it will install itself before joining the meeting.

Option 2 – Create Microsoft Outlook Meeting

NOTE: You must have the Zoom Plug-in for Microsoft Outlook installed for this option to work. Get it from the Zoom download page and then return here.

  1. Open Outlook and create a new Meeting that you will invite one or more people to.
  2. Configure the invitee name(s) and the date and time of the meeting, using the normal scheduling tools.
  3. Click the Add Zoom Meeting button to insert the Zoom connection information into the invitation.
  4. Click "Send" to send the invitation. The meeting will be added to your calendar like any other meeting.
  5. To join the meeting, open the calendar item and click the connection link in the meeting details.