Microsoft Teams

What is Microsoft Teams?

Microsoft Teams (AKA Teams) is a workspace for real-time collaboration and communication, meetings, file and app sharing, and more.

Who can use it?

Teams is available for free for all faculty, staff and students as part of the Office365 Suite.

Features and benefits:

  • Create Teams and channels for tracking projects, conversations, files, and meetings
    • Submit a ticket to OIT to create a new Team, be sure to include the name of Team
  • Chat with text, audio, video, and file sharing
  • Store all your files, docs, and more in one place
  • Schedule meetings that automatically integrate with your existing Outlook calendar
  • Meet with up to 250 people at the same time
  • Share your desktop, applications, or a whiteboard during meetings
  • Automatically record and upload video, audio, and shared content from meetings to Microsoft Stream
  • Presence indication based on each person’s Teams activity, manual status settings, and Outlook calendar
  • Integrate your favorite apps—Bookings, Planner, and many more

Why should I use Teams?

Here are a few examples that show how your department could use Teams.

Note: Teams is just one option in our list of communication and collaboration tools along with SharePoint, Zoom, and more.

  If you... You could create a Team to...
Easy Meeting Recordings record meetings using Zoom and send out or upload the recording to a shared space afterwards schedule meetings that will record and automatically upload to the team space as well as Microsoft Stream
Document Collaboration send a group email with an attachment asking for feedback upload a document to edit directly in Teams and collect feedback in the comment section
Calendar Coordination have a group calendar that each person adds to their Outlook schedule meetings that will show up both in the Teams calendar and on each member’s Outlook calendar
Communication Hub have an inbox overflowing with quick email exchanges use the chat area for internal communication and leave email for more important tasks
Shared File Storage have a shared drive for your department or a cross-departmental group store and share files securely in the cloud with everyone in the Team
Project Management have frequent meetings with your team to update on work give updates in the chat space, or use the Planner feature to keep track of tasks and due dates
Organization already use other Office 365 apps like Outlook, OneDrive, Notebook, Planner, or Skype for Business keep all your O365 content organized in one place

Tasks Available in Teams

Communication

  • Group email address
  • Create channels (sub-groups)
  • Start a chat with individuals or groups
  • Turn a chat into a call
  • Share a file with people in a chat
  • Share a file with offline participants
  • Add emoji
  • And GIFs and memes
  • Threaded and persistent conversations
  • @mention, #tag, and like conversations
  • Search for files, content, and people

File Sharing

  • Group file storage
  • Restricted access to files (files are public by default)
  • Document collaboration

Meetings

  • Shared calendar
  • Schedule a meeting from Outlook
  • Record meetings
  • Automatically share meeting recordings with a group
  • Share desktop or app
  • In-meeting access to chat and files
  • Persistent chat before, during, and after the meeting

Calls

  • Make, forward, and transfer calls

Mobile

  • Chat, call, and meet from your device

How do I start using Teams?

Any actively enrolled student or currently employed staff or faculty member can create their own Teams.

Also, see tips on how to Access Teams on a Personal Device

To get started:

Training Resources

Teams and other tips & resources from OIT:

Teams resources from Microsoft:

Faculty and staff also have access to Teams video training from LinkedIn Learning (choose "Sign in with your organization account” when prompted to login):