OAT Tech Tips

OAT TEACH Tips Stanislaus State UniversityAn ongoing blog of tech tips and announcements from OAT for the Stan State community.
 

January 29, 2021

1. Use Panopto with Blackboard courses

Panopto logoEven though Blackboard does not have a direct integration with Panopto, it's still possible to use Panopto to stream videos in Blackboard courses. Once it's been uploaded into Panopto, a video can be shared via a link the instructor places in a Blackboard course.  Here's the basic outline of the process:

  1. Login to https://oat.hosted.panopto.com (our Panopto server). When prompted choose "Stan State - Canvas" as the login choice.
  2. Go to your folder that holds the video. Upload the video if necessary.
  3. Hover over the video and click the Share button.
  4. Change the "Who has access" dropdown menu to Anyone at your organization with the link.
  5. Click "Save changes"
  6. When the changes have been saved, highlight the long url in the Link field and copy it
  7. Return to the Blackboard course add the link wherever it is needed.

Students will simply click the link to watch.  They will be prompted to login to Panopto using their regular campus username and password.

2. Use Panopto with Moodle courses

Instructors who use Moodle can now use Panopto in their courses via the new Moodle integration. The Panopto tool is readily available in the Moodle text editor.  Click the Panopto tool () to share a previously uploaded video, upload a new video from your computer, or record a new video directly into the text editor. Coming soon: Panopto videos that have a quiz embedded in them can be used as a graded Moodle assignment.

Important! Using the Panopto-Moodle intregration creates an account in Panopto that is independant of any Panopto account you might have as a result of using the Panopto-Canvas integration. For help accessing videos across accounts, contact oat@csustan.edu.

3. 'Email' your class using a Canvas announcement rather than an Inbox message

Canvas logoThe Canvas announcement tool is a quick and simple way to compose a message to your entire class that will be relayed to the student via their email address. It also appears on their Canvas Dashboard and in the Canvas smartphone app. The Canvas Inbox tool is best reserved for contacting specific students or small groups of students. When sent via the Announcements tool, your message will be permanently stored as part of the course content, right on the home page. This is often easier to understand and harder to miss compared to using the Inbox. OAT often gets reports of students who do not receive Inbox messages, and it's confusing to try to understand that these messages are not actually 'email'.  Using Announcements is a more efficient solution to classwide communication.

January 15, 2021

Canvas logo1. Request a dummy account for External Tools in Canvas

Canvas's "Student View" does not work for any content that has been added using an External Tool.  For example, Student View cannot be used to test or check Turnitin assignments or VoiceThread assignments.  This is because the Student View is not an real Canvas account, and all External Tools can only be accessed by real Canvas accounts.

If it is desired to test External Tool assignments, instructors may request the creation of a dummy Canvas account that can be added to any of their Canvas courses.  To test an External Tool, the instructor would login to Canvas using the dummy account and proceed with the test.  Dummy accounts are still real Canvas accounts, and so they will appear in the roster and the gradebook of any course they're added to.  To request a dummy account, contact oat@csustan.edu. Note: a dummy account cannot be used to trial a Respondus quiz.  It is currently not possible for an instructor to trial a Respondus quiz as a student.

Canvas logo2. How to conclude a Canvas course + Incompletes

At the end of the term, instructors can close their course by setting an End date in the Settings.  This will make the course 'read-only' for all students while still allowing instructors regular access.  Additionally, if specific students require extended access to the course to complete an incomplete, instructors can create a new section in the course and enroll those students there. The new section can be configured with its own End date overriding the date set in the general course settings.  Existing activities can then be modified to add the new section and give it a custom due date, etc.

How do I change the start and end dates for a course?

How do I add a section to a course as an instructor?

VoiceThread logo3. Add Zoom recordings to VoiceThread presentations

It is now possible to import a Zoom cloud recording directly into a slide in a VoiceThread presentation.  When adding media to the VoiceThread, simply choose the "Media Sources" option.  Then, click the Zoom icon to view your Zoom account.  Locate the recording and select it for import.  VoiceThread will import and treat it as a video slide, much like any other mp4 video file.

How to import media from other sources

January 8, 2021

1. Updates to the Canvas rich content editor coming January 16.

Canvas logoCanvas is rolling out an automatic update to the rich content editor (RCE) on January 16. The RCE is the tool you use to type and format text in many places in Canvas, such as discussion posts, pages, and assignment instructions. The update will affect all users, including students. Read more information about this change and learn what's new!

2. Merge Canvas sections to a single course

Instructors can merge the enrollments of one Canvs course into another, in a parent-child relationship. This enables you to deploy content in a single course while still preserving separate due dates for each section. Read more information about this option.

Zoom logo3. View Zoom attendance reports

You can obtain basic information about the attendance of your Zoom meetings, whether they are scheduled using the Canvas scheduler or via the regular web interface.  Watch the video for instructions related to both cases.

 

December 18, 2020

1. Restore deleted items in Canvas

Canvas logoIf you've accidentally deleted an activity in your Canvas course, such as a quiz or an assignment, it may be possible to restore the item. Go to your course and modify the URL to add /undelete after the course number and press <Return> on your keyboard. Do not include any other characters. For example, the URL should look like this: https://csustan.instructure.com/courses/1234/undelete

When you arrive at the Restore page for the coure, click the "Restore" button next to the item to be restored.

Note: the number of items available to restore is based on when you deleted them. If you don’t see the item on the list, you’ll need to contact OAT and we will work with Canvas to have it restored for you.

December 11, 2020

1. Understanding the "Until" setting in Canvas assignments and quizzes
Canvas logo

It's easy to misunderstand how the "Available from" and "Until" settings work in the real world. They both seem to be about governing access to an item, but that's really only true of the Available from setting. Until is more nuanced: it governs when an activity must be finished.

  • For assignments, this means when a submission must be received, even if the student clicked the link before the Until date.
  • For quizzes, this means when all attempts must be completed, even if the student started the quiz before the Until date.

Important: the Until date will override a timer and autosubmit a quiz attempt if it occurs before the timer ends. So, if you use a timer and an Until date, be sure to confirm you've allowed enough of an availablitity window for the students to start and complete the quiz within the Until window. Also, communicate this information to your students: they must finish the quiz before the Until date even if time remains on the countdown.

Thus, it is not possible in Canvas to design a synchronous test (i.e., everyone starts at nearly the same time) and block a student who tries to start "late."

Additional Resources

2. Use Late Policy setting to automatically grade missing assignments at 0

Canvas logoAt the end of a term, you often need to complete your grading by addressing the status of missing assignments. Typically, instructors score missing assignments with 0 points. Canvas makes this easy to set up using the Late Policy setting of the Grades page. On the Grades page, open the Settings cog (upper right). Then, check the box for "Automatically apply grade for missing submissions" and specify a percentage grade for any missing assignment/quiz/discussion. This setting affects the whole course. However, you can manually change any 0 grade in the spreadsheet if necessary.

More information: How do I apply a Missing Submission policy in the Gradebook?

3. Submit student paper to Turnitin.com using Quick Submit

Turnitin logoIt is possible to check a student's paper for plagiarism using Turnitin without creating a specific Turnitin assignment for the whole class. It's called Quick Submit, and it happens at the Turnitin web site.

  1. Go to the Turnitin website and request a new password using your Stan State email address. Then, log in.
  2. Enable Quick Submit for your account
  3. Submit a paper via Quick Submit

November 24, 2020

1. Deleting Panopto videos from a Canvas page

It's always good to add Panopto video to your Canvas course by embedding a video on a page, but sometimes you need to delete one. Unfortunately, the Canvas editor doesn't have an easy "one click" way to remove an embedded video because of the how the underlying HTML code works that makes embedding possible. Never fear! Read our how-to guide for instructions on removing a Panopto video from a Canvas page.

2. Track students' progress in a live Canvas exam
Canvas logo

When you give a timed exam synchrously using Canvas, it is possible to monitor your students' progress while the exam is open. For example, this allows you to know at a glance who has finished and who is still working. To do this, simply open the quiz link in your course and then click Moderate This Quiz from the "Related Items" menu on the right. Students' progress will be indicated in the "Time" column of the page. To get further details about a specific attempt, click the student's name and then click the "View Log" link.

3. Use Turnitin with a Canvas grading rubric

Not only does Turnitin check student papers for plagiarism, it offers instructors a way to annotate, comment on, and grade submissions, with grades passed back to the Canvas grade book. But what if you want to grade submissions in the usual Speedgrader interface, with a Canvas rubric, while using Turnitin only for a quick plagiarism check? Here's how:

  1. Create the Canvas assignment first as a regular online submission assignment and then save.
  2. Next, create the Canvas rubric and enable it to be used for grading.
  3. Then (here's the cool part!), click the Edit button to edit the assignment and change the Submission Type to "External Tool", configuring it for Turnitin. Be sure to uncheck the box for "Load in a new tab".

When it comes time to grade, simply click the assignment link in Canvas. This will display the Turnitin inbox so you can quickly see the originality scores of the submissions. Off to the right will be the usual SpeedGrader tool. Click that to read the submissions and assign grades using the rubric.

BONUS: Record webcam video in Canvas using Panopto Capture - no software required
Panopto logo

Panopto Capture is a feature in Panopto that enables all Stan State users to record their webcam and/or desktop without the need to download and install any software. Do this wherever you can access Panopto, such as in a module, or by editing a page, or by posting a reply in a Canvas discussion, etc. First, launch the Panopto integration and click the "Record" tab. Second, supply a name for your new recording. Third, click the red "Launch Capture" button. View screenshot. The Panopto Capture tool will open and you can begin your recording. After finishing, stop the recorder and wait for Panopto to process your video. Then, close the Panopto Capture tab to return to Canvas. Click the "Insert" button to insert the video. Read more information on how to use Panopto Capture.

Note: Panopto Capture is recommended over Canvas' built-in video recording tool because Panopto will automatically create and insert closed captions. If desired, students may use the built-in Canvas recorder for recordings that will only be viewed by the instructor.

October 16, 2020

This update covers recent improvements to Panopto and VoiceThread.

1. Automatic importing of Canvas-Zoom meetings to Panopto

If you schedule a meeting using the Zoom link in Canvas, the recording will automatically be copied to the course's Panopto library. Zoom meetings that are not scheduled using Canvas are not automatically copied and must be moved manually for the time being. Once the recording is in Panopto, you can make it available in Canvas in a variety of ways, and even add a quiz to it!

2. Automatic captions on all Panopto recordings

Good news! When you upload a video to Panopto, machine captions are now automatically added to the video soon afterward. It's important that you review the captions to fix any issues with proper names or technical terms. The captions also function as a transcript that can be searched on the video's page in Panopto.

Voice Thread logo3. Improved VoiceThread assignment workflow available Oct. 19

VoiceThread has developed a more efficient workflow when it comes to creating and grading assignments. For example, gone is the need to create two links in a course when you want students to create and share a VoiceThread with the class. The improvements will also make it easier for students to understand what they need to do to complete an assignment. Instructors can begin using the new workflow on Monday, Oct. 19. The full switch-over will happen on June 30, 2021. Read the Instructor Guide (w/ demo video) || New assignments overview

BONUS: Create appointment sign-up in Canvas

Use the "Appointment Group" feature of your Calendar in Canvas to create a digital sign-up sheet where students can make an appointment from a list of available times, such as for office hours. Appointment Groups can be publicized to all of your courses or just specific ones. Professor Sandra Vierra (Biology) has kindly recorded a video demonstration of this very cool tip. Thanks, Sandra! Watch video || Complete Canvas documentation

October 2, 2020

Panopto Logo1. Use Panopto to store video files

Uploading a video file directly into a Canvas course is not recommended because of file upload limits as well as accessibility issues. Instead, use Panopto! All instructors have personal video storage accounts as well as Panopto folders for their Canvas courses. To get started, login to Panopto and click "Create" to begin uploading your media files.

2. Add a Panopto video to a course

In Canvas, add a link to a Panopto video in a course module. Or, embed your video on a course page. Blackboard and Moodle courses can share a video via URL.

3. Track Panopto video engagement

When you add a Panopto video to a Canvas course (see Tip #2), you can also get information about which students have watched it and how much they've seen. Learn more about session statistics.

BONUS: Make your PowerPoint slides searchable in Panopto

In addition to speech transcription, Panopto can also read and transcribe your PowerPoint slides during recording. This means the text on the slide will be searchable by viewers who may want to review that portion of your recording. In the Panopto Recorder, simply check the "Record PowerPoint" box in the Slides panel of the recording setup. Bonus Bonus (because you've read this far...): if you use slide titles in the PowerPoint file, Panopto automatically converts the titles into a Table of Contents in the final video.

September 25, 2020

Canvas Logo1. Add custom links to the course navigation in Canvas
Canvas’ navigation menu is generally not editable by instructors, but did you know it’s possible to add a custom link? Do this using the Redirect Tool found in the app list of the course Settings. You can add as many custom links as you like and they can be reordered in the navigation list just like any other item. Learn more at Redirect Tool instructions.

2. Rename a course in Canvas
Sometimes Canvas’ user interface makes it impossible to tell courses apart, especially when you’re teaching multiple sections of the same course. The solution? Simply edit the name of the course on the Settings page to something more distinct. Be sure to make the new course name recognizable to students!

3. Use Turnitin with Canvas
Stan State’s site license for Turnitin is readily available in Canvas – no need to add the app to your own course. Instead enable Turnitin as an External Tool submission type in an assignment. Learn more at Turnitin + Canvas instructions.

Zoom LogoBONUS: Allow students to choose their own breakout rooms in Zoom – just announced

Quick, update the Zoom software on your computer to version 5.3! Zoom has updated breakout rooms so meeting hosts can now allow participants to choose the breakout room they want to join. You can also allow them to move from room to room on their own. All meeting participants must be using Zoom 5.3 to take advantage of this new functionality.

For questions about any of these tips, please contact oat@csustan.edu.