Panopto logo

Panopto is Stan State's video hosting and delivery service. It provides a space for courses and campus departments to upload, store, and share video content in a variety of ways for classes and other campus needs.

Panopto is the supported tool for adding video to Canvas courses. More information

Accessing Panopto

Who has access?

Course instructors using either Canvas or Moodle have access to a personal Panopto account at the "Creator" level.  Likewise, Stan State users with the ability to record Zoom meetings in the cloud have access to a Creator-level account.  Creator-level accounts come with unlimited storage for the user and can include an array of subfolders for storing videos for a variety of tasks.

Generally speaking, Stan State students do not have access to Creator-level Panopto accounts. Students' accounts are typically created at the "Viewer" level in Panopto because they first encounter Panopto by watching videos in Canvas.

First-time users

At the Panopto login page, Canvas faculty and campus staff should choose Canvas. Moodle faculty should choose Moodle. Most users will route through Canvas briefly - please follow the prompts to allow Canvas to share information with Panopto.  This is necessary and there is no security risk in doing so.

Login to Panopto

Direct URL:

Creator Panopto Accounts

Users with Creator-level accounts have a My Folder [1].  Use this area to store videos and create custom folders. The My Folder displays your videos and has several tools to help you manage them in a variety of ways [2].  Within the My Folder is a Create [3] tool.  Click that tool to create new folders and upload media files.

the Panopto My Folder

After logging in to Panopto, click My Folder to open your storage area. Use the tools in the My Folder to manage your videos.

Open the Create [1] menu to upload video files or create a new folder to store videos. You can also start the Panopto recorder to create a brand new recording using your webcam.

Create menu in Panopto highlighting the upload tool and the folder creation tool

Sharing Panopto Videos

Canvas and Moodle instructors should skip this section.

Videos in Panopto can be shared to a single user or made available to other Stan State users via a link.  From the My Folder, hover over your video and click the "Share" tool to get started.

Warning: Sharing a video via a direct link will allow any Stan State user to see the video if they login to Panopto and open the "Everything" folder in their account. If you do not intend for your video to appear in the Everything folder, you should share your video with specific individuals only.

First, [1] click the "Change" link below Who can access this video. The access permissions pop-up appears.

Sharing settings showing Step 1

Next, [2] choose "Your Organization (unlisted)" for permissions. This will enable you to control somewhat who has access to the video by requiring them to click on the link - it will not be discoverable in the Everything folder.

Selecting the organization

Finally, [3] click "Copy Link" to copy the link to your clipboard.  Share the link in an email or any other way you'd like. Optionally, you can check "Start at" and enter a timestamp where the video will begin playing when the viewer clicks the link.

Copy link button

Viewers will need to sign-in to a Stan State university account in order to view the video.  If you are trying to share the video outside the university, you must contact OAT in order to make the video public.

Uh oh: Why Do I See Other People's Videos in "Everything"?

The Panopto navigation tools, with the Everything link highlightedAs members of the Stan State Panopto account, all users (students, staff, faculty) have access to video content that has been shared with the broader campus community or which has been made public by the video owner. When logged into the Panopto website, this shared content is available as part of the "Everything" link in the left-hand navigation.  "Everything" includes your own videos plus any shared content you personally have access to. Therefore, when you see other users' videos in your "Everything" filter, that means those users have changed the permission on a specific video to be viewable by the entire organization (Stan State) or the general public. There are many reasons to do this. For example, it was necessary for sharing a video link into a Blackboard course. It's also necessary when adding a public service video to the university web site. It does not automatically mean a video is publicly available or can be searched for on the web.

Note: Your videos are not viewable in others' "Everything" unless you've manually changed the permissions of a specific video to be more widely available.

It is not possible to disable the Everything view. OAT has asked about this and is hopeful that Panopto will develop such a feature in a future update.

Panopto + Canvas Integration

At Stan State, Panopto and Canvas are "integrated", which means instructors can use Panopto directly inside a Canvas course.  To learn more, please see the Panopto Recordings page in the Canvas help area.

Panopto + Moodle Integration

Panopto is also integrated with Moodle. Instructors can use the standard "Add activity or resource" links in Moodle to create a link to a Panopto video in a module.  On the activity set-up page, click the "Select content" button [1] to browse your Panopto videos, upload a new video file, or record a new video. You can change the "Activity name" field after selecting the content if desired - this is the link text students will see on the course home page.

Moodle activity chooser with Panopto video highlighted  Moodle activity setup with Select Content button highlighted

Or, videos can be embedded directly into Moodle course content anywhere the text editor is viewable using the Embed tool.

Moodle text editor highlighting Panopto tool

Panopto + Zoom Integration

Panopto and Zoom are also connected.  This means that every Zoom cloud recording is automatically copied over into Panopto.  The original Zoom recording will be automatically deleted after 60 days. Where the recordings are stored depends on how the Zoom meeting was created. Read on for details.

Course Zoom Meetings


For meetings that were scheduled using the Zoom tool in Canvas, the meeting recordings will be added to the course folder in Panopto and be viewable from the "Panopto Recordings" link in the course. You can quickly open a Canvas course folder by logging in to Panopto and clicking the "Browse" menu on the left and then click "My Folders". Your list of Canvas courses will be shown.


Moodle course Zoom recordings are copied to a course folder in Panopto and are available using the regular intergration tools.

Other Zoom Meetings

Cloud recordings of meetings that are scheduled in the Zoom application or in your online Zoom account will be copied into your personal Panopto account.  They will be placed inside the My Folder in a new folder called "Meeting Recordings".  You can share these recordings as links with your viewers.  Note: the original Zoom meeting recording is still available in Zoom for 60 days should you wish to access that for any reason. Only Zoom accounts at the "Pro" level can record to the cloud and thus have their recordings copied into Panopto. "Basic" Zoom users (i.e., students) cannot record meetings to the cloud and therefore do not have recordings in Panopto.

Additional Information

What is copied from Zoom to Panopto?

  1. Shared screen with active speaker
  2. Closed captions
  3. Chat
    • Chat is placed into the "Discussion" area of the video in Panopto and is sync'd to the location in the video where the chat appeared. To view the chat/discussion, open the Discussion tab after opening the video. Note that any URLs in the chat will not be live in the Panopto discussion.  Copy-paste those to visit them.

Screenshot of a Panopto video showing the Zoom meeting content
Click to enlarge

Closed Captions in Panopto

All videos in Panopto automatically have "machine" captions added to them after they are uploaded.  While machine captions are often correct, they do require manual editing to capture special terminology, correct garbled text, or adjust sentence structure. The owner of the video is responsible for reviewing captions and making sure they are correct.

How to edit captions

  1. Open the video in Panopto
  2. Click the Captions item in the left-hand menu of the player
  3. Edit a caption entry

Professional paid captions from Automatic Sync are typically reserved for videos that are needed as part of an official accommodation from Disability Resource Services.  However, they can still be requested for other projects. Contact to discuss a specific need.


Contact if you have questions about using Panopto on campus.