Canvas Policies

Starting Summer 2020....

Canvas Login/Access

All users (Stan State faculty, staff, and students) login to Canvas through the My CSU Stan portal ( Only Stan State users can access Canvas.

Automatic Course Shell Creation

Course shells for each term are created from Peoplesoft course data. Shells beginning appearing shortly after the schedule for a term is published. A "course shell" is a course website without any content, which is available for instructors to use. Login to Canvas through the portal and add content to the course shell.

Students will be unable to view or access the course until the instructor makes it available (Publish).

If the instructor is teaching a cross-listed course, or is teaching multiple sections of the same course, and only wishes to use one of the Course Shells, the instructor ask for help to merge the courses/sections.

Automatic Instructor Assignment to a Course Shell

If available in Peoplesoft, instructor information will be used to enroll instructors in their shell(s). If the instructor information in Peoplesoft for the course is listed as Staff, the canvas shell will not be assigned to anyone. If the courses are not accessible to you from Canvas and the instructor of record is Staff, you will have to contact your department to update PeopleSoft. The PeopleSoft data is sent to Canvas M-F about 8 am, so it could take up to 24 hours (M-F) before you will have access to the Canvas Shell.

If you are team-teaching a course, the first instructor listed in Peoplesoft will be assigned to the Canvas course and that person will need to add and change the role of the other co-instructor(s).

The content added into the courses by the instructor of record (and others the instructor has added with the same role), remains that instructor's intellectual property. If the instructor would like to provide access to their own intellectual property in Canvas, the instructor can enroll users into their course or email for help. Due to the nature of the course intellectual property, OAT staff are unable to provide access to course content without the written permission of the owner (instructor of record).

Personal Sandbox or Organization Course Shells

Requests for a non-instructional course shell, such as a personal sandbox or a shell for a campus organization/club, must be made to

Canvas Enhancements

Instructors do not have the ability to install new 3rd party apps (e.g., via LTI) into a Canvas course. These "enhancements" must be reviewed and authorized by OAT. To request installation of a 3rd party app, consult the Canvas Enhancement Request Form.

Automatic Student Enrollment

On the first day of registration, enrolled students will be added into the Canvas course shells. The enrollment data in your Canvas Shells will be updated M-F at 8 am to keep up with add/drop, name changes, etc. Courses will not be available to students because of this process.

At any time, instructors can manually add wait-listed students until they are officially enrolled in PeopleSoft.

Student Course Access & Duration

All enrolled students will automatically be added to the corresponding Canvas course shells. Once the instructor has made a course available, the student will have access to that course until it has been removed or unpublished by the instructor. If you do not want your students to access the course after the semester has been completed, then you must make the course unpublished or set to read-only.

Removing Dropped Students from Canvas Rosters

In Canvas, instructors do not have the ability to remove or delete a student from a course roster. If a student has dropped a class in PeopleSoft, the instructor can request OAT staff to delete a student from the Canvas roster.  Contact with the name of the student(s) and the name of the course and section.

Non-Stan State Users

If an instructor wishes to add someone from outside the Stan State community to a Canvas course, the instructor must fill out the Exernal LMS User Request form. Once that request has been processed, the Canvas administrator will contact the new user with their access information and the instructor may add the user at that time.

Canvas Data Export

Canvas courses can be backed up and saved. Canvas courses can also be placed in the Commons for personal or shared access. 

Canvas Commons
Export Canvas Course