This page contains information about using Zoom in a Canvas course. Part 1 covers creating course meetings that are easy for all class members to join. Part 2 covers how to make the meeting recordings available to students. Additional sections cover obtaining meeting attendance reports and various tips and tricks involving Zoom and Canvas.
Prerequisite: Sign-In to Zoom
The Canvas-Zoom setup will not work until the instructor have signed in to a Zoom account on the web.
Sign-in location: https://csustan.zoom.us
Part 1: Easily Schedule Course Meetings
Course meetings are meetings where you expect all of your students to attend. The meetings can be one-off events or recurring meetings.
How to Schedule a Meeting
To schedule a meeting:
- Click the Zoom link in the Canvas course menu
- Click Schedule a New Meeting
- Configure the meeting details on the scheduling page.
Later, you can open the meeting by clicking the Start button.
How Students Join Meetings
Students can also use the Zoom link to join the meetings.
- Click the Zoom link in the course navigation menu
- Click Join for the meeting
Part 2: Sharing Meeting Recordings
Meeting recordings are available in both Panopto (permanently, no publishing required) and Zoom (deleted after 60 days, must be published).
» Meeting Recordings Available Via Panopto
After a Zoom meeting recording has been processed, it is automatically copied into Panopto and is immediately available in the Panopto Recordings area of Canvas. The video is available permanently or until the owner deletes it. The original Zoom copy is still available for 60 days, after which it will be deleted automatically.
» Meeting Recordings Available Via Zoom
Sharing original Zoom meeting recordings via Canvas involves publishing the recording on the Cloud Recordings page of the Zoom course home page.
Publishing Zoom Recordings
Within the Canvas Zoom page, you must first publish any recording before students will be able to access it from the Cloud Recordings tab. Recordings are automatically deleted after 60 days.
- Click the Cloud Recordings tab
- Click the Publish switch to the "on" position. The recording is now visible and available to the students.
Bonus: Meeting Attendance Reports
Meeting hosts can obtain basic information about who attended a meeting and for how long. Reports are available for meetings scheduled using Canvas or not.
Zoom Tips & Tricks
Tip: Use Zoom for office hours in several courses
It's not possible to create a meeting using the Canvas integration in one course and have it be available to other courses through the Zoom link. Multi-course meetings like office hours need to be handled differently.
- Use the Zoom desktop application (or your Zoom web account) to create a meeting for office hours.
- Configure the exact recurrence schedule or leave the recurrence as unfixed - simply reuse the meeting when you need to.
- In the meeting settings, check the box for "Waiting Room". This will allow you to admit participants individually.
- After saving the settings, locate the meeting URL on the confirmation page. It will look like: https://csustan.zoom.us/j/##########
- Share the meeting URL with the students. For example, share it as an Announcement in each course or as a custom link in the course navigation (explanation coming soon).
Tip: Record only the streams you really need
Stan State Zoom accounts are configured to record several "streams" of the same meeting - screenshare view, gallery view, audio only, etc. By default, all of the streams are made available when you publish a cloud recording. However, the existence of multiple streams makes it hard for students to access things easily because Zoom does not label them in the Canvas integration.
Tip: Set up a reusable meeting space without exact dates and times
You can create a Zoom meeting that can be used whenever you need it, for as long as you need it. It is a "recurring" meeting but the recurrences are not scheduled or fixed. Think of it as a room you can walk into and use anytime you want.
- When scheduling the meeting, check the box for Recurring meeting.
- In the Recurrence dropdown menu, choose "No fixed time".
Share the meeting URL with any participants who need it.
Start the meeting by click the Start button in your Zoom account, in the Recurring Meetings area of your meeting list.