Canvas How-To: People & Rosters

This page contains information about Canvas course rosters.

Note: Canvas receives and applies any roster changes from PeopleSoft every two hours between 6 am and 6 pm seven days per week.

Adding Students to a Course

As a general rule, do not manually add students to live courses. Student registration and enrollment must be handled by the automated integration with PeopleSoft.  Manually adding students bypasses this process. Students might falsely assume they are officially enrolled, when they are not. For urgent situations, contact

Removing Students from a Course

It is not possible for instructors to remove a student from a regular Canvas class roster.  Students who officially drop or withdraw from a course are automatically removed from the roster the next time Canvas syncs with PeopleSoft.  OAT staff can manually remove a student from a Canvas roster if the student is no longer participating in the course but has not officially dropped or withdrawn.  Contact for help in those situations.

Adding a TA or Grader to a Course

Instructors can add users to a course roster in a variety of roles from the People page.  Simply select the role the user should have when adding the person.  The Teaching Assistant role can grade and has limited access to edit content. The Grader role can only grade and has no access to edit course content. 

How do I add users to a course?

Adding Other Users to a Course

The following table shows the currently available course roles in Canvas. Note, there is not a generic 'Guest' role, though Observer might come closest to that.

Instructors have full authority to add individuals to a course in any of these roles from the course People page.
Canvas Course Roles
Role Permissions
Teacher The primary instructor(s) of record for the course, who can manage and add content and activities, and access and grade student work.
Student Can access course content and participate in course activities and assignments.
TA Can manage most aspects of a course, including editing course content and grading students.
Grader Can grade students and view course content only. Cannot modify course materials or otherwise manage the course.
Supplemental Instructor Can view course materials, create course Announcements, create ungraded Discussion topics, participate in Discussions (post and reply), and contact students via Conversations. Cannot grade or otherwise manage the course.
Observer Can view course materials and participate in Discussions (post and reply only). Cannot grade or otherwise manage the course


Dropped Students

Students who are marked as dropped in PeopleSoft will be hidden entirely in the corresponding Canvas roster.  This is done automatically during the regular roster refresh process.

Withdrawn Students

When a student officially withdraws from a course after Census Date, they are still considered to be "enrolled" in PeopleSoft.  Update 12/2020: students who are marked as "withdrawn" will be removed from the Canvas roster during the regular refresh process.

Other Removal Situations

Specific individuals can be excluded from a Canvas roster, regardless of enrollment status, if the situation warrants that action.  Please contact for more information.

Adding Non-Stan State Users to a Course

If an instructor wishes to add someone from outside the Stan State community to a Canvas course, the instructor must fill out the Exernal LMS User Request form. Once that request has been processed, the Canvas administrator will contact the new user with their access information and the instructor may add the user at that time.