Academic Advising

Academic Advising

Overview

Advising students formally and informally, is an important part of every CSU Stanislaus faculty member??s responsibility. On this learning-centered campus, most teaching faculty find that they advise students almost every day: helping students select classes, giving suggestions for choosing a major, or referring students to other offices and people on campus.

Each semester you will be asked to set aside time on a weekly basis for office hours. If you find you cannot attend a posted office hour be sure to notify your department chair or secretary and arrange to have notice of your absence posted on your office door.

It is important, of course, that your advising be useful and accurate. Keep the University Catalog, the Schedule Informational Guide, and the campus telephone directory handy if you encounter problems. Whenever you are asked to advise in areas with which you are unfamiliar or not professionally trained, refer students to offices or individuals who can provide expert assistance. If you are not sure about a particular referral, a quick phone call to check what office is appropriate can help avoid passing students unnecessary from one office to another. If you would like more information on advising, contact the Advising Resource Center at Ext. 3304.

Advising Resource Center

The Advising Resource Center, Ext. 3304 monitors the progress of students requiring remediation, and offers general education advising to new students who have not yet been assigned faculty advisors (typically, undeclared majors.) Student athletes receive their advising from this office as well. The Parents Program is also provided by this office.

New Student Orientation

This comprehensive program is designed to enhance the educational experience for incoming CSU Stanislaus students by providing information about University policies and procedures, G.E. course requirements, major academic advising, and student programs and services. During these hands-on sessions, University faculty and staff assist students with course selection and academic advising. Students benefit by gaining a deeper understanding of campus life, student responsibilities and academic success strategies. For more information please contact the New Student Orientation Office at 664-6757 or visit the website at www.csustan.edu/studentlife/nso/

Parents Program

The CSU Stanislaus Parents Program offers the families of our students the opportunity to stay connected to the university by providing information, resources, and venues for family involvement. Please refer all parent-related questions to the Parents Hotline (209) 664-6632.

Summer Reading Program

The Summer Reading Program is a common reading experience that was designed to provide a strong intellectual and social experience for incoming students, strengthen students?? connection to campus and contribute to their academic success. Faculty are encouraged to use the selection in their fall classes, as free books are distributed to the incoming freshmen class at orientation. For more information contact Lee Renner at Ext. 3304.

Transfer Students

Two-thirds of all new undergraduates entering the university have transfer credit from other institutions. When advising transfer students (or students who have received credit for coursework at the university in some other way, such as Advance Placement exams), be sure to ask them to bring a copy of their transfer credit evaluation with them. There are several individuals available who can answer questions about the transfer credit evaluation. The Advising Resource Center has an academic advisor, who specifically works with the transfer student population. In addition, the name of the evaluator who reviewed the student??s academic record is listed at the bottom of the transfer credit form and may also be contacted. Finally, the university articulation officer, Lisa Bernardo(at Ext 3094) in the Enrollment Services Office maintains the curricular articulation agreements with major schools and other two-year colleges regarding General Education course requirements and the lower division prerequisite courses for undergraduate major programs. Transfer credit evaluations are issued to the student at the New Student Orientations. The evaluation will list courses that the major department may utilize to satisfy the academic major requirements. For additional information on transfer credit evaluation policies and procedures see the ??Admission? section of the University Catalog.

General Education

The CSU Stanislaus General Education program (GE) is designed to provide students with a range of skills and breadth of knowledge that will complement their major and contribute to their becoming truly educated individuals. General Education classes also help to increase students?? chances of success in their major classes and in their entire academic experience. GE requirements are listed in the University Catalog and the Schedule Informational Guide and are discussed in detail below.

The purpose of General Education is to provide a common education experience for students, regardless of major field of study. A total of 51 units are required in the five subject areas of communication skills, humanities, natural sciences and mathematics, social sciences, and individual resources for modern living. Students take 42 of these units at the lower division level where they are exposed to ideas from a broad range of disciplines, and a further 9 units at the upper division level where they study three non-major subjects in more depth. Note: It is important that students taking these upper division classes do so no earlier than the semester in which they achieve junior standing. Upper division courses taken before achieving junior status will not count toward satisfying the GE requirements.

The Summit offers students the opportunity to take their upper division GE classes as a cluster of two-three closely related courses. Further information can be obtained from the Faculty Director of General Education at Ext. 6764.

There is also a multicultural education requirement that addresses multicultural, ethic studies, gender, or non-western cultures issues. Note that some of these classes which count for the multicultural requirements can also be used for other areas of the GE program. These courses are listed in the catalog and also are designated in the class schedule each semester.

Courses that are proposed for inclusion in the GE program are reviewed by the General Education Subcommittee of the University Educational Policy Committee (UEPC). The proposal must address how the course will satisfy the goals. If you wish to submit a course, and need help in preparing the proposal, please contact any member of the subcommittee.

When students plan their General Education classes with care, they have a coherent and logical foundation for the remainder of their course work at CSU Stanislaus. As you speak with students, urge them regarding the best GE classes for their particular interests and needs, and advise them to begin their GE class work early in their careers.

Please see the end of this chapter for a listing of current CSU GE goals. These goals should be listed in every GE syllabus. All GE courses are expected to address each of the goals (6 or 7 are options), but not all in the same degree. Contact the GE Subcommittee for a full explanation.

GE Multicultural Course

In addition to the regular GE curriculum, students must take an area G, General Education Multicultural course. Multicultural courses are those classes of 3 or more units that address multicultural issues, ethnic studies, gender issues, or non-western cultures.

Multicultural courses should discuss more than one culture, and include the study of one culture in some depth. Multicultural courses should illustrate differences between cultures, show ways to study such differences, and stimulate students to do additional studies.

Graduation Requirements

A minimum of 120 semester units is required for graduation. For a concise summary, see the ??Summary of Undergraduate Degree Requirements at CSU Stanislaus,? available from the Enrollment Services Office Ext. 3152.

As you advise students, be sure they know that they will have to complete the university requirements as well as General Education classes and classes in their major before they can receive their degree. See the University Catalog for more description of the graduation requirements.

Leaves of Absence

Upon admission to the university or a community college, students acquire catalog requirements rights which remain with them until graduation unless the students leave the university for a year. Students may be granted a leave of absence. Specific requirements and procedures with regard to leave of absence can be found in the University Catalog under ??Academic Policies and Procedures.?

Post-Baccalaureate Credit

Only courses taken during the final term in which a student earns an undergraduate degree that are not needed to fulfill degree requirements, upon the approval of the Request for Post Baccalaureate Credit Form, will be indicated on the student??s permanent academic record as post baccalaureate credit.

Candidacy for a Degree

A student should apply for graduation when two semesters remain before completion of graduation requirements. A graduation candidacy evaluation and agreement form is issued to a degree applicant prior to his or her enrollment for the term of expected graduation.

This agreement must be completed by the student, the major adviser, the major department chair, a minor adviser (if any), and the Advising Center before submission to the Enrollment Services Office.

University-wide Tests

Students need to be aware of the University-wide tests required for placement and graduation. These tests are described in detail in the University Catalog. As an advisor, you should be particularly aware of the English Placement Test (EPT), the Entry Level Math Test (ELM), and the Writing Proficiency Screening Test (WPST). The EPT and ELM are placement examinations required for admitted undergradutes who do not meet exemption requirements which are listed in the University Catalog. Additional information about the testing is available from the website: www.csustan.edu/counseling/testing or in MSR 180.

Graduate Writing Requirement

All students should be aware that they must demonstrate competency in writing in order to graduate. The Graduation Writing Requirement (GWAR) for this campus consists of first passing a Writing Proficiency Screening Test (WPST) and then passing a Writing Proficiency (WP) course with a grade C- or better. Passing the WPST is a prerequisite for all WP courses, so students should be encouraged to take the WPST as soon as they have completed the two lower division writing requirements (G.E. area A.2 & A.3). For information, contact WPST Administrative Support Staff at Ext. 3069 or by email wpst@csustan.edu. The Coordinator??s extension is Ext. 3954 and her email is MSimoneau@csustan.edu.

Grading Policies

As a faculty member and adviser, you should read carefully the section of the University Catalog entitled ??Academic Standards.? In general, most university classes follow a traditional A-F grading pattern with pluses and minuses optional for faculty who choose to use them. For more information, turn to Chapter IV, ??Teaching,? in this handbook.

Web Registration System

Students may register online during the priority period through the beginning of a term on the myCSUSTAN Student Center, at the Enrollment Services Office or Stockton campus during in-person registration periods. See the Online Schedule Informational Guide for specific dates. You should urge students to use the myCSUSTAN Student Center at the start of each term to verify the accuracy of each of their attempted enrollment transactions. Course prerequisite enforcement is the responsibility of the faculty. You may drop a student for a course if he or she has not met a course prerequisite by IW (Instructor Withdrawal) the student on a class roster and submitting it to Enrollment Services by Census Day.

ESL Competency Program

The English as a Second Language program is designated for those students in the university, both international and permanent residents, for whom English in not their native language. The three courses in the program provide intensive instruction along with tutoring in writing and reading. All courses in the program yield graduation credit. For information, contact the Department of English at Ext. 3361.

University Extended Education Office

University Extended Education (UEE) provides lifelong learning experiences that promote educational success and strengthen the personal and professional growth of its students. For additional information on UEE??s mission or program offerings please contact us at (209) 667-3111 or visit our web site at: www.extendeded.com

Program Development with the Colleges

Extended Education is working closely with the College Deans to coordinate the development of new self-support programs to be delivered through UEE. The College Deans each have a faculty coordinator to assist in this project. If you have an idea for a self-support program, please see your Dean or faculty representative.

Technology Training

University Extended Education opened the Learning & Technology Training Center located in the Educational Services Building. This center serves as one of the most modern multimedia classrooms in Central California. This facility, which seats 21 students, can be used to teach or supplement teaching in a variety of courses and programs. Additionally our computer lab is an Authorized Certiport Testing Center. This allows us to administer the following certification exams:

  • Microsoft Office XP Specialist Exams. (Core, Expert and Comprehensive levels for Word, Excel, Access, Outlook and PowerPoint).
  • IC3 (Internet and Computing Core Certification). Three sections.
  • WOW (World Organization of Webmasters) CAW exam (Certified Associate Webmaster).
  • Students who pass Microsoft Office Specialist Exams are eligible to receive 1 unit of semester credit for each certification exam passed, up to a maximum of 6 units.

Some examples of the many programs that UEE currently offers to the general public supported by the lab include:

  • Web Design Certificate Program. Comprehensive Training Program using Macromedia??s Studio MX 2004. Courses to include: Dreamweaver, Fireworks, Flash and Freehand.
  • Desktop Design and Publishing Certificate Program. Comprehensive Training Program using Adobe??s Creative Suite (CS). Courses to include: InDesign CS, Illustrator CS and Photoshop CS.
  • Microsoft Office XP Certificate Program. Comprehensive training leading to certification in Microsoft Office XP Pro. Courses include: Word, Excel, PowerPoint and Access.

Open University

This program opens the doors to university classes for those students who are not formally admitted and enrolled in the University. The Open University program serves as many things: an invitation for those trying out the university, a resource for those who need a class for personal or professional development, a second chance for low GPA students. Students may only enroll on a space available basis and with the permission of the instructor in any regularly scheduled course offered by the University. Since enrollment is permitted on a space-available basis, enrollment approval is given on the first day of instruction in a term. If a student wishes to have credit applied towards a degree, a maximum of twenty-four units is allowable for a baccalaureate degree.

Certificate Programs

UEE offers intensive, one to two semester certificate programs that provide students core knowledge in a specific field or skill set. UEE offers certificate programs for professional development in business, computers, medical, and legal topics. These programs award student continuing education units and certificates upon successful completion. Please or visit our website for a current schedule.

Personal Development

UEE also provides opportunities for students to participate in courses focused on personal development and recreation. Through a partnership with leading e-learning providers, UEE now offers an extensive library of online, non-credit courses. Courses focus on building specific skills and are offered in a variety of topics such as computers, the internet, writing, and special interest.

Contract Courses

Organizations planning continuing education courses using their own instructors may contract with UEE to offer extension credit or continuing education units (CEUs) for approved off-campus courses.

Teacher Education

For teacher education needs not provided by contract courses, UEE offers a variety of options. Test preparation classes are provided for those looking to enter the teaching field. For those currently teaching and needing extension credits, we offer computer-based teacher education, which covers pertinent topics, and award credit. We also provide workshops periodically throughout the year for substitute teachers.

Corporate Resource Services

Workforce development is a core program area for UEE. We offers customized on-site training programs for area businesses and government agencies. Organizations that wish to upgrade their work force, acquire knowledge and skills in a specific field, stay current with new developments, improve customer service, or need specialized training will benefit from this distinctive program.

ORBIT (Opportunities and Resources for Business and Industry Training)

The ORBIT program provides customized training programs in local business, governmental, and educational institutions.

Tips for Effective Advising

  • Keep the University Catalog, the Schedule Informational Guide, the CSU Stanislaus telephone directory, the Summary of Under Graduate Degree Requirements, and this handbook nearby for reference.
  • Make sure that you understand both the course requirements for programs in your departments and the university requirements for graduation as you advise students.
  • Remember that the Advising Resource Center provides special assistance for undeclared majors, transfer students and re-entry students.
  • Become familiar with the university-wide tests. It will be helpful if you can provide students with the general information about the English Placement Test, Entry Level Math Test, WPST, and the Test of English as a Foreign Language (for non-native speakers of English). Remind your advisees that the Writing Proficiency Screening Test is a mandatory graduation requirement.
  • Become familiar with the academic programs (such as the Faculty Mentor Program and Educational Opportunity Program - EOP) and the resources, such as laboratories, that may be of interest to your advisees. Also, familiarize yourself with student clubs related to your minors.
  • Keep a list of offices and individuals that can assist students with questions about areas such as transfer evaluations, academic probation, special majors and minors.
  • Send students to the Psychological Counseling Center Ext. 3381, or the Tutoring Center Ext. 3642, if they need assistance with time management and study skills or basic academic skills.
  • Make sure your advising is accurate. If you have any doubts or questions, double-check your information.
  • Remember, you are an academic adviser, not a personal counselor. Keep your advice within the sphere of your expertise. Refer students who need expert assistance.
  • Good advising involves good listening. Don??t try to fix things without understanding the issues. Listen carefully to your advisees!

International Programs

The Office of International Education, at Ext. 3117, coordinates programs that offer students opportunities for studying abroad. See Chapter IX, ??Scholarship and Professional Development,? for international programs for faculty.

School of Fine and Performing Arts

The School of Fine and Performing Arts was dedicated on September 4, 1999, and is a component of the College of Arts, Letters, and Sciences. The School is a collaboration of the Department of Art, Music and Theater to develop a shared vision for curricular and programmatic goals that will help to:

  • Recruit and retain talented students and faculty;

  • Heighten marketing and development efforts;

  • Foster partnership with other educational and artistic organizations; and

  • Serve as a center for cultural and artistic activity for the region.

The School presents over sixty events each academic year including exhibitions in the University Art Gallery, plays, musicals and operas in the University Mainstage Theatre, and numerous concerts and recitals in the beautiful new Bernell and Flora Snider Music Recital Hall.

For more information about exhibitions or performances, please call the ARTSPHONE at ext. 3875. To reach all arts departments, please call ext. 3876. To speak to someone in the office of the School of Fine and Performing Arts, please call ext. 3959. To see a full listing of events, please visit Calendars-of-Events click on ??Calendars of Events,? and choose, ??Fine and Performing Arts Calendar.?

General Education Goals

Each GE course must demonstrate how it will meet Goals 1-5 and either Goal 6, Goal 7, or both Goals 6 and 7.

  1. Subject knowledge. To provide an educational experience that will enhance students understanding of the discipline??s basic principles, methodologies, and perspectives.
  2. Communication. To provide an educational experience that will enhance the ability to communicate.
  3. Inquiry and Critical Thinking. To provide an educational experience that will enhance critical thinking skills and will contribute to continuous inquiry and life-long learning.
  4. Information Retrieval and Evaluation. To provide an educational experience that will enhance the ability to find, understand, examine critically, and use information from various sources.
  5. Interdisciplinary Relationships. To provide an educational experience that will enhance students?? understanding of a discipline??s interrelationships with other disciplines.
  6. Global or Multicultural Perspectives. To provide an educational experience that will enhance the ability to look at issues from multiple perspectives and/or that will describe the discipline??s impact on or connection to global issues.
    AND/OR
  7. Social Responsibility. To provide an educational experience that will help students understand the complexity of ethical judgment and social responsibility and/or that will describe the discipline??s impact on or connection to social and ethical issues.