Technology Devices Available for Faculty
Faculty can request a loaner laptop, hotspot and other technology devices by visiting OIT Tech Checkout or by emailing firstname.lastname@example.org.
Business & Finance Communications
All University parking regulations remain in effect during this time. Parking permits are required if parking on campus Monday through Friday from 7 a.m.-10 p.m. Parking Refunds
Mail Services, Receiving & Stan Prints
Change in hours for Support Services effective Monday, March 30, 2020. Limited services will be available in some instances. These are subject to change. We continue to strive to help you as best as we can. Thank you for your patience during this critical time. Please email Support Services with any questions or needs.
Monday through Friday
8 a.m. to 2 p.m.
Monday & Thursday
8 a.m. to 2 p.m.
Monday through Friday
8 a.m. to 5 p.m.
Can I pick up my department’s mail? Will my mail be delivered to my department mail box as normal?
University interoffice and University mail can be picked up or dropped off in the mail room Monday through Friday between the hours of 8 a.m. to 2 p.m.
At this time, no mail routes or deliveries are available other than for Housing.
Can I use the retail Mail or Print services?
Personal mail with postage affixed can still be dropped off as normal. No sales for personal postage or Printing can be made at this time.
Can I get my departments Printing done?
Printing can be done based on Campus needs. Please submit your order via stanprints.csustan.edu or via e-mail StanPrints@csustan.edu. All orders will need to be picked up during the mail room hours of operations.
Can I pick up my packages/equipment in Receiving? Will my packages or equipment be delivered to my department?
You can pick your department’s packages or equipment after each is property tagged Monday through Friday between the hours of 8 a.m. to 5 p.m.
At this time, no deliveries are available other than for Housing. Please call ahead (667-3538) when picking up items.
COVID-19 Paid Administrative Leave (CPAL)
Yes. Eligible faculty will have access to COVID-19 Paid Administrative Leave.
Retired annuitants and FERP faculty are not eligible for COVID-19 Paid Administrative Leave but may use their accrued sick leave or request a Personal Leave without Pay.
The number of paid administrative leave hours is prorated by time base. For example, a .4 faculty would be eligible for .4 x 256 hours = 102.4 hours of CVD Paid Administrative Leave. Because faculty are exempt employees, CVD Paid Administrative Leave for faculty must be taken in full-day increments.
Previous leave provisions announced by the Chancellor on March 17, 2020, provided indefinite leave for employees who have underlying chronic medical conditions and/or are 65 years or older. Paid administrative leave will continue until the faculty member can return to remote work.
Continuity of Instruction FAQs
No. The Department of Education and our accrediting agencies require that in the absence of face-to-face instruction faculty should maintain frequent and deliberate communication with their students necessary for academic progress.
However, we are suspending instruction for six academic workdays (March 17, 18, 19, 20, 30, and April 1) to allow you to begin to transfer your instructional material into online or distributed modalities. Online classes and those that have already been converted may continue as planned.
No. It is assumed that you will prep your classes as you normally do, only the delivery format has changed. As always, faculty have flexibility in how they plan their classes.
You can deliver your classes from wherever you can connect to the internet. If you will use Zoom or other video recording, consider using a background that is not distracting and that you are not backlit by a sunny window.
All campus buildings remain closed except those shared in March 31 update. You have normal access to your office and departmental resources. The Office of Academic Technology website contains many helpful tutorials, links, and one-on-one support for migrating classes to a non-face-to-face format. Computer Labs are closed until further notice.
The Office of Academic Technology website contains many helpful tutorials, links, and one-on-one support for migrating classes to a non-face-to-face format. We recommend that you reach out to your department chair to coordinate any additional assistance you might need.
No. To avoid confusion for both students and faculty, instruction will remain in alternate modalities through the end of the semester.
The Director of Academic Technology, in coordination with faculty leadership, is currently working to offer alternative modes of test delivery. We encourage faculty to explore alternate ways to measure performance, these may include using the embedded test features in the current Blackboard LMS, take home exams, alternate assignments, etc.
Please go to the Library webpage for full information on what services the library is offering.
No. All fully online courses and face-to-face courses that have already transitioned to alternative teaching modalities will continue as usual.
Notify your department chair and your dean. Enter sick leave for the days you are unable to work or ask your department chair to make this entry for you.
No. Please adhere to the grading system already in place for your classes. Refer to the catalog for further information about grading and academic standing.
Note: Under current rules, Grades of W and NC can have financial aid implications for students. The Financial Aid Office will be as flexible as possible, but please encourage students who request these options to contact the Financial Aid Office for further information.
Teaching Best Practices
- Allow for flexibility in helping students make progress.
- As you adapt, focus on student learning outcomes, not content delivery only.
- When emailing a class list, place the student email addresses in the bcc in order to maintain confidentiality.
- Ask students to maintain current contact info on their MyStanState (update cell phone numbers).
- Use Zoom as needed. Including Zoom for student group projects/student group study sessions, but please note the following about Zoom cloud recordings:
Zoom cloud recordings are experiencing significant delays in being processed and returned to meeting hosts. Given the exponential growth in the use of this product around the world, processing a cloud recording can take up to 24 or even 48 hours (or longer). OIT cannot complete the processing of a specific recording for a user.
Recordings that are needed within 24-48 hours may not be returned in time to be useful.
Steps to mitigate the issue
- Help prioritize server bandwidth for instructional and course recordings: do not record to the Zoom cloud unless your meeting requires later access. This is especially something to consider for non-instructional meetings. If those meetings got along fine without recordings before the pandemic, can they get along fine without recordings now?
- Use another approach to make and distribute Zoom recordings
Option 1: YouTube
- Use Zoom and record to your local computer
- Upload the local .mp4 video file to a personal YouTube account and configure the video privacy to be “Unlisted” and to prevent sharing (learn how to remove YouTube’s 15-minute limit)
- Share YouTube URL with viewers
- Use a tool other than Zoom for asynchronous lectures.
Option 1: VoiceThread
Option 2: Camtasia
Beginning immediately, all advising should be conducted by phone, email and zoom.
Enrollment Services will NOT be placing holds for major advising unless requested by the department chair by 5 p.m. on March 25. Please contact your department chair for further information.
California Promise advising holds will not be placed, but students will be strongly encouraged to receive advising from their faculty advisor.
Office hours can be held remotely via email, telephone, or Zoom meeting.
A temporary Graduation Approval process will be facilitated by email, channeled through department chairs:
- Review the attached Graduation Approval Form (GAF) documents.
- Conduct a virtual meeting (Zoom, phone, or email) with student.
- As determined in your advising session, list all major courses required for graduation in the box below instead of on the GAF form. (The attached GAF is for your reference only. You do not need to complete it, sign it or scan it).
Note: If the student has a minor, please forward the GAF documents and this completed email to the chair of the minor department, copying the student. The minor department chair will then follow this process for requirements in the minor and forward the attached GAF documents and the completed email to email@example.com.
- Please also note any exceptions or waivers of requirements, as you would on the GAF.
- Forward attachments and the completed email to firstname.lastname@example.org. Please include the student in the email as acknowledgement that the course list and any notes were reviewed with the student.
Your email, name and date stamp will be accepted in place of your signature. There is no need for either you or the student to sign and scan the GAF form. The student will be contacted by the Academic Success Center if there are any questions and to acknowledge when final review has been completed and the GAF has been submitted to Enrollment Services.
The continuation of your funded RSCA is at your discretion. If your research requires public contact we ask that you follow the California Department of Health guidelines on gatherings. When possible, consider alternate activities that enable you to move your agenda forward while minimizing contact (literature searches, working on a publication, grant proposal preparation, etc.). In terms of working with your team, consider Zoom group meetings to keep them engaged with you and the project. You may decide that it is in the best interest of the project to temporarily suspend your research.
For externally funded research, notify your program director with a plan about how your research will continue during this disruption of campus activities.
Yes. All internally funded RSCA grants have received an extension. Any requests to modify the project budget should be sent directly to Joyce Bell in Research and Sponsored Programs.
For externally funded research, check with your sponsor's program director.
Beginning immediately students whose research you are advising should work off campus on literature reviews, data analysis or any other research activity that does not require that they be physically in the lab.
April 2 - May 15. Students with existing appointments will be moved to an online appointment through Zoom with the current tutor. Students requesting a new appointment, email your request with course number (i.e. Math 1070) and availability to the Learning Commons at email@example.com
For questions or concerns please email the Learning Commons – Tutoring Center or call (209) 667-3642.
All face to face Writing Center appointments will be moved to online through WC Online.
April 2 – May 15 - All writing tutoring will occur online.
Emails will be sent out to students to inform them their tutoring appointments will be moved to WC Online.
For questions or concerns please email the Learning Commons - Writing Center or call (209) 667-3642.
Updated: Tuesday, July 6