Forms & Documents

Financial Forms & Documents

Forms Description
ASI Check Request Form must be completed and submitted to the ASI & USU Front Desk in Housing Suite 122 for any funds requested from the Student Organization account.
Accounts Sheet Form is used as a reference to assist in filling out the line item accouts on the Check Request Form.
Deposit Slips Complete and submit this form together with funds being deposited into Student Organization account. Turn in form and funds to the ASI & USU Front Desk in Housing Suite 122.
10 Tips on Handling Money Use this sheet for some quick tips on handling your Student Organization funds.
 Vendor Tax 204 Any person or company receiving a reimbursement, advance, or direct vendor payment must fill out a Vendor 204 Form, unless previously filed with the university. Attach Vendor 204 Form to the completed check request before submitting. Check requests will not be processed if vendor 204 form is not on file. *Vendor 204 Form not needed for payments to on campus departments.

Policy Forms & Documents

Form Description

Student Organization Accounts Administration Agreement Policy

Student Organization Accounts Administration Agreement Form

All newly chartered Student Organizations must file this form in order to establish an on campus bank account through ASI. Form must also be filed with every change of president and/or treasurer.
ASI & USU Student Organization Funding Policy All chartered Student Organizations that are requesting event funding from Associated Students Inc. and the Univeristy Student Union must meet all requirements outlined in the ASI & USU Student Organization Funding Policy. Review contents of policy prior to submitting an application.
ASI & USU Student Organizations Funding - Post Event Report This form is to be submitted within two weeks of a ASI & USU funded event taking place. Please submit form together with pertinent receipts, check request, invoices, or other necessary documents.

Miscellaneous Forms & Documents

Form Description
Temporary Food Permit File form with the Office of Student Leadership and Development for all food and catering purchases not completed through Chartwells. (Please Note: Student Organizations will not be able to withdraw funds from ASI Student Organization Account for food purchases until a temporary food permit is approved.)
Request For Cash Box Fill out form and submit to Cashiers office in MSR to request a change fund atleast 48 hours prior to you on campus fundraiser. (Please note: Borrowed funds must be submitted back to Cashiers within 24 hours of fundraiser taking place. All fundraiser revenue must be deposited at the ASI & USU Front Desk in Housing Suite 122.)

 

Contact Info

For questions contact Jocelyn Castellanos - ASI Administrative Support Coordinator - Programs at (209) 667-3816 or email at jcastellanos3@csustan.edu