Breakout Sessions

Registration for Breakout Sessions can be completed using this form.

ARC 15th Annual Conference:


Todd Hunt  -  Friday, June 2, 2017

Communication Bleeps and Blunders in Business

book coverYou said one thing; your faculty, administrative or staff partner heard something else. Nobody was wrong, but now everybody’s confused…and you have to deal with it! Laugh and learn as business humorist Todd Hunt inspires us to communicate so clearly that we’re understood, and so precisely that we cannot possibly be MISunderstood.

His keynotes have entertained audiences at Association of School Business Officials, California Payroll Conference, National Federation for Credit Counseling, Kern High School District, Joliet Junior College, Minnesota State Colleges & Universities, and other education and financial conferences.

Todd’s books include “Communication Bleeps and Blunders in Business” and “Pardon Me, But That’s a Really Stupid Sign!” His newspaper column has appeared in the United States and Canada, and he stars on several CD and DVD programs. Visit him at


March 2016 Conference:


Breakout Session #1:  Monday, 1:30 – 3:00 p.m.

Budget:  Interactive Budget Session -- Jenna Aquirre, San Bernardino
This will be an interactive session for those who are interested in how budget (and other) issues are handled from campus to campus.  Questions will be requested prior to the conference date, and provided to those attending the session.  Come prepared to share what is happening on your campus, and gain knowledge from other campuses on their practices.  Facilitators for this session are: Jenna Aguirre, Director of Academic Resources for CSU San Bernardino, and Renee Smith, AA/S for the College of Natural Sciences at CSU San Bernardino.

HR:  Pension & Benefits (Part 1 of 2) -- Jonathan Karpf, San Jose State
This workshop covers: the current political and economic landscape affection our pensions, CalPERS vesting requirements, appointment logistics, how to retain your medical and dental benefits into retirement, optical benefits, Medicare issues, and more.

Professional Development: Be Yourself; Everyone Else is Already Taken: The Power of Authenticity -- Mike Robbins (Keynote Speaker)
Authenticity is fundamental to relationships, communication, and success.  Now more than ever, people, leaders, and teams must utilize the power of authenticity in order to build trust, resolve conflicts, and create cohesion.  Some fascinating research in the field of emotional intelligence proving that being real, honest, and even vulnerable are key elements to success and engagement.  Through this program, which is based on the core principles of his book: Be Yourself Everyone Else is Already Taken.

Breakout Session #2: Monday, 3:30-5:00 p.m.

Budget:  Scheduling, Planning, and Analysis (SPA), Gina Pierce, Humboldt
SPA is an Access database designed for use in projecting future course offerings and assigned time (project three or more semesters out into the future).  It has many built in reporting features such as calculating faculty workloads, projecting GE seats by GE category, customizable course group schedules, student faculty ratios, and many other reports. 

HR: Pension & Benefits Session 2 -- Jonathan Karpf, San Jose State
This workshop covers the 3 factors that determine your pension, and how to maximize each, buying back CalPERS service credit, the 7 different PERS retirement options, the difference between a beneficiary and a survivor and the survivor benefit, the 3 different retirement “tiers” based on hire date, the role of unused sick leave on your pension, and more.

Professional Development: ARC Succession Plan: Insuring the future of ARC -  Kathy Martin (San Marcos) and Robin Pollock (ARC Founder)
Ever wonder how ARC is put together each year?  Want to be part of the planning process?  It’s easier than you think; many hands make light work. It takes a TEAM.  Come to this very interactive session to discuss ideas on how we keep ARC going.  Learn what it takes to be a part of the exciting and very rewarding committee that produces this conference each year.

Breakout Session #3:  Tuesday, 10:00 – 11:30 a.m.

Budget:  How to Calculate WTU’s, Timebase, and Faculty Salaries – Karen Von Bargen, Chico
If you support academic/faculty programs and need to calculate faculty salaries, timebases, WTU, and AWTU, this workshop is for you!  During this session, we will review: 

  • Faculty Salary Schedules and how they relate to the Collective Bargaining Agreement for Unit 3;
  • How an Academic Pay Plan works (how faculty get paid for a semester’s work);
  • What are Weighted Teaching Units (WTU)?
  • What are Assigned Weighted Teaching Units (AWTU)?
  • How does WTU/AWTU convert into a timebase and vice versa;
  • How do you determine a Full-Time Equivalent Salary and Total Compensation to be paid for an assignment;
  • How do you convert an AY salary to a 12-month salary or a daily rate.

HR:  Creating and Improving Processes and Procedures -- Kristina Wong, Cal Poly SLO
Processes and procedures within departments and organizations can be confusing, frustrating, and they always seem to be outdated!  Learn about tools, resources and approaches to create or improve processes for single departments and those that span across departments and/or staff.

Professional Development:  Dealing with Difficult Conversations -- Bob Rice, Professional Speaker
Difficult conversations occur regularly at work and at home.  They can be a discussion with your spouse about your next vacation, or with your boss about a raise, or with a coworker about a problem. These are conversations where the stakes are high, opinions differ, and emotions often run high.  If handled poorly, these conversations can have devastating and far-reaching effects. 

In this program, you will learn:

  • A five step-by-step for conducting a difficult conversation;
  • Why difficult conversations often turn in to arguments;
  • Three ways to turn a disagreement into a conversation;
  • Four ways to turn difficult conversations into positive discussions. 

After this program, you will be able to handle difficult conversations better so you get the results while maintaining good relationships. 

Breakout Session #4: Tuesday, 1:30 – 3:00 p.m.

Budget: CFS Data Warehouse Financial Reporting from a College Perspective – Andrea Beechko, San Bernardino
This session will be a live demo of the CFS DW Phase 2 functionality and report building capabilities from a College and Department user perspective.  A variety of Fund type reports will be shown.  Report building Advanced Filters such as Trees and fund attributes will be demonstrated.  Attendees will receive a training guide covering the reports in the presentation and more they can go back and build reports at their own campus if they are using the CFS Data Warehouse.  A separate guide for using Trees and Fund Attributes will be available on-line at the CFS Data Warehouse Phase 2 Documentation page. 

HR: Background Checks in the CSU: A Changed Environment – Natalie King, Monterey Bay
This session will address the new background check policy implemented in August 2015 for all campuses in the CSU.  We will cover the new components of the background check policy including the educational and employments requirements for the affected current employees in sensitive positions.  Bring your questions and stories!

Professional Development: Writing Powerful Business Documents – Bob Rice, Professional Speaker
Today, you have to write more than ever before.  You write emails, letters, memos, reports, and proposals that must be clear, concise, complete, and correct.  More importantly, your writing must achieve its purpose while building or maintaining good relationships with you readers.

In this program, you will learn:

  • A step-by-step process for writing any document quickly
  • Five ways to improve your writing immediately
  • Four things that make readers angry and how to avoid them
  • Three secrets to writing great documents

After this program, you will be able to write documents that get the results you want and you will be able to write them faster and with less effort.

Breakout Session #5: Tuesday, 3:30 – 5:00 p.m.

Budget: Your Campus on the Front Page—And It’s Not Good! – Kaye Milburn, Sacramento
This session will be interactive requesting topics in advance of the registered participants.  The focus will mainly be on the reputational risk of our campuses.  Do you have any concerns of how money is spent in your department or college? How about in other departments/colleges on your campus? We can address ethical dilemmas that may cross your path.  Your dean or department chair may want ideas for controlling or possibly reducing travel expenses. I’d like to share some recommendations.

HR: Background Checks in the CSU: A Changed Environment – Natalie King, Monterey Bay
This session will address the new background check policy implemented in August 2015 for all campuses in the CSU.  We will cover the new components of the background check policy including the educational and employments requirements for the affected current employees in sensitive positions.  Bring your questions and stories!

Professional Development: Creating Your Own Personal Road Map to Success – Gary Hernbroth, Closing Keynote Speaker
Join this hands-on, interactive session and strap yourself into your own personal “vehicle” for a ride you won’t forget! Facilitator Gary Hernbroth will help lead participants on an exploratory exercise of literally creating their own personal road map to their own chosen goal, including the twists, turns, bumps, and “ah-a” moments we could encounter. You will take away your own real map to your goal, to implement immediately when you return to your office.