- Department & College Approval
Proposals for new certificates are submitted to the Office of Academic Programs only after approval by the department chair, the college curriculum committee, and the college dean.
- University Educational Policies Comittee or Graduate Council
The proposal will be forwarded to the University Educational Policies Committee (for undergraduate proposals) or the Graduate Council (for graduate proposals) for review and recommendation to the Academic Senate.
- Academic Senate
After review, the Academic Senate votes on a resolution to approve the new certificate.
- AVP for Academic Affairs
The Associate Vice President for Academic Affairs is a voting member of the UEPC and GC and will already have participated in a review and approval of the proposal. Usually, the AVP will work with the Provost on a letter of support for the proposal to forward to the President.
- University President
- Notification of WASC
After campus approvals of new degree program proposals, the Office of Academic Programs will submit the new certificate to Stanislaus State's accrediting body, WASC Senior College and University's (WSCUC) through their “screening form”. Their review will ensure that the program does not represent a significant departure from the institution’s offerings since the last reaffirmation of accreditation visit. If the program does this, a Substantive Change Review will be required.
- Final Notification of Proposal
The proposing department will be notified by the Curriculum Specialist if the proposal has been approved. When departments are ready to award certificates, view the following process:
Per Executive Order 806, CSU campuses are delegated the authority to establish certificates and certificate programs. The Stanislaus State campus approved policy and procedure, a certificate template, and a signature approval page for Academic Certificates can be found at the following links:
- Policy and Procedure for Academic Certificates (undergraduate & graduate)
- Policy Governing Special Sessions and Academic Degree Certificate Programs Offered Through UEE
Certificate Programs Not Awarded with Degrees
(e.g. programs not linked with a B.A., M.A., or E.d.D.)
Due to recent Department of Education regulations, gainful employment programs (certificate programs that do not award a BA, MA, Ed.D., or Ph.D.) are subject to additional reporting requirements in order to be accepted by the Department of Education for Title IV eligibility. These programs also have additional reporting requirements on an annual basis. In order for these programs to be eligible for Federal Title IV aid, they must first be approved by the Department of Education. The process does take several months and students cannot be awarded financial aid until approval is received. We must also inform students that the program has not been approved by the Department to be eligible for federal student aid.
The following documents must be provided by the program in order to submit the program for evaluation by the Department of Education. All documents must be received in the Financial Aid and Scholarship Office before Program Participation Agreement is submitted to the Department of Education.
- Department Offering Certificate > Office of Academic Programs
The Department offering the certificate program must submit a current valid state license or other authorization as soon as available to the Office of Academic Programs.
- Office of Academic Programs > Office of Financial Aid
The Office of Academic Programs will submit the approved proposal and above item along with a written notice of intent to offer an educational program.
- Current letter of accreditation and any attachments
- Program name and Program CIP Code
- Date of the first day of class. Include both:
- The first day the program was or will be offered by the institution, and
- The day you would like to begin disbursing Title IV funds to students enrolled in the program.
Reporting and Disclosure Requirements
Once the program has been approved there are additional reporting and disclosure requirements for the program. The following reporting and disclosure requirements are in place for all Gainful Employment programs. Departments must establish a website that includes the following information:
- The name and U.S. Department of Labor's Standard Occupational Classification (SOC) code of the occupations that the program prepares students to enter, along with links to occupational profiles on the U.S. Department of Labor's O*NET Web site or its successor site.
- The on-time graduation rate for students completing the program.
- The tuition and fees the institution charges a student for completing the program within normal time. (Financial Aid)
- The typical costs for books and supplies (unless those costs are included as part of tuition and fees), and the cost of room and board, if applicable. (Financial Aid)
- The job placement rate for students completing the program.
- The median loan debt incurred by students who completed the program (separately by Title IV loans and by other educational debt to include both private educational loans and institutional financing) as provided by the Secretary. (Financial Aid)
- Other information the Secretary provided to the institution about the program.
Sample Websites for Stanislaus State
- Department of English - TESOL Certificate under "Gainful Employment Disclosure"
- Department of Sociology, Gerontology, and Gender Studies - Gerontology Certificate under "Gainful Employment Disclosure"