Shipping & Receiving
Services
- Receive all incoming shipments from vendors that are procured through the Purchasing department or ordered via a department procurement card.
- Maintain accurate and complete records of delivery receipt logs.
- Special handling of hazardous materials.
- Delivery of all UPS and Federal Express parcels
- Property Control tagging of all State property.
- Pick up of Surplus property.
General Procedures
- All purchase orders are processed in a timely manner. Special deliveries of priority materials or emergency orders take precedence.
- Receiving personnel date stamp all bills of lading, packing slips, and invoices. The purchase order is clearly marked to indicate the exact quantity and date received and is initialed by the checker. All serial numbers and state property numbers are noted in such a manner as to easily match items.
- The material received is compared to both the packing slip and purchase order and checked for correct quantity, item description, and damage. The material is re-packaged, carton or cartons re-sealed, and marked as to its destination. All packing slips receiving logs are included with the order for signature by the department at time of delivery.
- Copies of packing lists and receiving logs on partial orders are kept as reference until the purchase order is complete.
Returning Goods
- The Procurement Department is notified immediately if anything is incorrect with the shipment (e.g., wrong color or size, incorrect stock number, etc.). The Procurement Department will resolve the problem with the vendor.
- If the goods are to be returned, the Procurement Department will provide Shipping & Receiving with the RMA (Return Merchandise Authorization) number.
- The item is repackaged and returned within 30 days.
Recycling
Shipping & Receiving assists in coordinating the recycling of materials and equipment including used printer toner cartridge recycling:
In an effort to provide a safe method for disposing of used toner cartridges, the University and Office Max have developed a simple guide for removal from campus.
- Place the empty printer toner into a box. Place box in an accessible location but not where it might create a trip hazard or obstacle. Do not leave toner boxes in the hallway or in front of mailboxes
- Contact Shipping & Receiving (link with e-mail please for Sarphiny and Mike Wojo) (ext 3538) with a request to pick up the box with the empty printer toner. State the location of the box (example: Room MSR 273, on the credenza)
- A Shipping & Receiving employee will pick up the box. Please Delete within 24 hours Office Max will then collect all boxes from the Receiving warehouse on a regular basis for recycling.
- If a printer toner box is not available for packaging the empty toner, any comparable box will suffice. The empty toner must be in a box to avoid ink spillage onto carpet, clothes, furniture, etc. PLEASE NOTE: Office Max will NOT pick up any toners not in a box, and Facilities Custodial Services will NOT pick up garbage from any trash container that has unboxed toner cartridges.