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Information about the California State University Pre-Tax Parking Deduction Plan (.pdf) can be found at the HR Employee Benefits | General Benefits page. To participate, you must set-up a payroll deduction for your parking fee at the Cashiers’ Office, MSR100.
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Vacation Credit is earned for each qualifying monthly pay period. For purposes of computing vacation credit, an employee who works eleven (11) or more days in a monthly pay period is considered to have completed a qualifying month. When an absence, without pay of more than eleven (11) consecutive working days falls into two (2) consecutive qualifying monthly pay periods, one (1) of the pay periods is disqualified for leave accrual.
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Eligible employees may accrue unused vacation credits up to the maximum allowed as of December 31. When computing the maximum allowable vacation limits include the December vacation accrual that is available the following January 1. See Vacation Leave Accrual Information (.pdf). The Maximum Vacation Accrual chart (.pdf) provides the maximum vacation carryover. The Accrual Information and Maximum Accrual Chart are also listed under Vacation Leave: on the Payroll Forms & Publications page.
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Yes, for every 160 hours worked you’ll receive one (1) vacation and one (1) sick Leave accrual. Intermittent employees paid an hourly equivalent of a monthly salary rate receive time off with pay for a Personal Holiday, based on the number of hours worked in the pay period in which the personal holiday is taken. Personal Holiday credit not used within the calendar year will be forfeited.
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Refer to your respective collective bargaining agreement to see if you’re eligible for these credits under the contract your classification falls under. Please visit the CSU Collective Barganing web page
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Notify the Payroll Office immediately. An accounts receivable will be established from the next available paycheck.
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As required by the State Auditors, payroll needs to insure that employees are NOT overpaid for the pay period. Please be sure to respond to these notices in a timely manner.
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Sick leave stays with an employee from year to year or from state agency to state agency, if no lapse in service of more than 6 months occurs from the point of separation. Upon retirement, it goes towards state service years.
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At the bottom of each employee’s monthly paycheck is a table that shows vacation balance information. Remember, information posted by the State Controller’s Office on CSU paychecks run one month behind and does not reflect vacation used or accrued during the last month, or any absence reports not keyed by Payroll by the 10th of the month.
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Master Payroll is picked up by the designated Authorized personnel from each Dept. on pay day at 3 pm in Cashier's and distributed to the employee by the department designated person. See College Year Calendar for pay dates located on our HR home page.
Exceptions:
- ESRP-Fresno is over night mailed to the Dept.
- Stockton campus picks up theirs earlier on pay day to distribute by 3 p.m
- All employees who turn in some sort of timesheet get paid on the 15th of each month for the previous month. Examples are Hourly Intermittent employees, Student Assistants, Shift or Overtime pay. The employee picks up their own checks at Cashiers during normal business hours: Monday -Friday, 8 a.m. – 5 p.m. Must present your photo I.D.
- Special Consultants are paid on the 15th and end of month, if Payroll has received all necessary documentation.
- Large departments, that have made arrangements (Facilities, Public Safety, FLAN, Stockton, Disability Srvcs., Merced, Health Center, ESRP-Fresno), have authorized personnel who pick up paychecks for their entire area for distribution on the 15th.
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Depending on your financial institution it normally takes 30-45 days. You will receive a Direct Deposit Advice once your automatic deposit has begun.
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Yes. Your Direct Deposit will continue to be deposited into your designated account at your financial institution until the State Controller’s Office is notified that you wish to re-designate your account and/or your financial institution. To re-designate, complete and submit a new Standard Form (STD) 699, a Direct Deposit Enrollment Authorization Form (.pdf) available at the HR Payroll web page or go to the Human Resources Office ( Contact Info). DO NOT CLOSE YOUR OLD ACCOUNT UNTIL YOUR FIRST PAYMENT IS DEPOSITED INTO YOUR NEWLY DESIGNATED ACCOUNT AND/OR FINANCIAL INSTITUTION. Your first payment into your new account will be within 40 days after your form is received by the State Controller’s Office. You may receive a paper warrant (pay check) during this period.
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A lost paycheck must have a stop payment placed on it. Once the State is sure that it has not been cashed, a replacement check will be issued. This process can take 2-4 weeks. Stop payments are placed through the Payroll Office. For a copy of your direct deposit advice, contact the Payroll Office.
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Payroll warrants (paychecks) that have not been cashed within one year after the issue date are considered stale dated and will revert to an unclaimed cash revenue account in the fund from which warrants are drawn. Financial institutions (banks) will not accept or cash a stale dated check. If you have a stale dated check and would like a replacement check, submit a letter of request to State Accounting in Financial Services Office located in the Mary Stuart Rogers Building. The letter must indicate the amount of the check and an explanation of what happened to the check and if possible, include the stale dated check. Requests for a replacement check can be made within two (2) years from the date the paychecks were credited to the unclaimed cash revenue account. After the two year period, these warrants are considered unclaimed property and are registered with the State Controller’s Office. To see if you have any unclaimed property, please visit the State Controller’s Office website. Information on how to file a claim to recovery property is provided on the site.
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They are issued around the 15th of January each year to the most current address on file with Payroll as of December 10th (the preceding month).
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It’s a tool that an employee can use to give them an estimate of what their net paycheck will be by changing their withholding allowances, tax sheltered annuity (TSA) deductions, etc. and can be accessed at the Office of the Controller website
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Yes, immediately notify the Payroll Office so that your Direct Deposit can be cancelled and to insure that a paper paycheck is issued to you in a timely manner.
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No, they are printed at the State Controller's Office in Sacramento and delivered to us.
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If an employee is unable or not working on pay day and would like someone else to pick up their paycheck. Please come to Payroll in advance and fill out an Authorization to have another person pick up their paycheck for them. That person must show a Photo ID and sign for the paycheck in the Payroll Office on payday.
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If your paycheck is damaged and the bank will not accept it, bring it back to payroll and we will complete the necessary paperwork, with the State Controller's Office, to get a replacement. This takes approximately 10-15 days.
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State employees are paid once a month. Paydays are listed at the for Regular staff and faculty Office of the Controller website
All 15th of the month paycheck which could include: Student, Special Consultants and Intermittent hourly employees, Shift and Overtime pay: Provided your timesheets are submitted to Payroll on time, these employee types are paid on the 15th of the month (for work completed the previous or prior months). If the 15th falls on a Saturday, your paycheck will be released on the preceding Friday, if it falls on a Sunday, your paycheck will be released on the following Monday. Paychecks are available for pick-up at the Cashier’s window, located in the Mary Stuart Rogers Bldg. You must bring your photo I.D. with you.
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All refund requests can be obtained at the Human Resources Office on campus ( Office location)
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