| Career Services Center > Faculty & Staff > Checklist |
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| Student Employment Services |
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| Checklist |
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| See also: Rehired Student Assistants |
| STEP 1 |
The hiring department completes the Student Employment Services Form 101 (available online on the Student Employment Services page of the Career Services Center website) and sends it to the Career Services Center, where the job will be posted online at CareerTRAK and in the On-Campus Job binder. The appropriate department head’s approval signature must be on this form.
Note: if this is a Unit 11 job posting, it must be identified as such on Form 101. |
| STEP 2 |
| Students will review job openings and apply directly to the hiring department. All application materials will be kept on file in the hiring department. |
| STEP 3 |
| The hiring department will review required materials (application, resume, and references) from applicants. Note: the job announcement must be posted for a minimum of five (5) working days before the final selection process may begin in the hiring department. Please call the Director of the Career Services Center (x3073) if you have questions about the mandated posting period before you hire. |
| STEP 4 |
| The hiring department selects a student to fill the position and completes Section A of the Student Employment Services Form 105. This form is available online on the Student Employment Services page of the Career Services Center website. The hiring department will then notify the Career Services Center that the job has been filled. If this is a Unit 11 job posting, the hiring department will use Form 105-Unit 11, which is returned to the Faculty Affairs office. Form 105-Unit 11 is currently only available in the Career Services Center. |
| STEP 5 |
| The hiring department instructs the selected student to deliver the completed Form 105 to the Career Services Center for view and signature. The student will then proceed to the Payroll office with the following: (1) Form 105, (2) Student Payroll Action Request (BM 55), (3) Employment Eligibility Certification (BM 52, INS Form I-9), and (4) A Statement Concerning Your Employment in a Job not Covered by Social Security (CSU Form SSA-1945). Students with Form 105-Unit 11 may proceed directly to the Faculty Affairs office with the forms mentioned above. The student should be prepared to show identification as proof of employment eligibility. |
| STEP 6 |
| The Career Services Center matches the Form 105 to the posted job and signs off. |
| STEP 7 |
| The Payroll office processes the forms and forwards copies to the appropriate hiring department and to the Career Services Center. |
| STEP 8 |
| The Payroll/Human Resources office will set up student access to the online timecard. The student employee will log onto http://oitweb5.csustan.edu/timesheet to enter their hours worked. Unit 11 student employees will have an electronic timecard sent to their supervisor. After all work hours are entered for the pay period, the student will print the timesheet, obtain department head signature to verify hours worked, and submit the signed timesheet to Payroll by the second business day of the next pay period. Paychecks are issued on the 15th of the month. |
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| Rehired Student Assistants |
If a Student Assistant is rehired for the next academic year, the following conditions must be met:
- The job has not changed from the original posting.
- The student being hired must have worked during the previous academic year and not have had any breaks in employment since being hired.
- The hiring department has verified student enrollment status. Students enrolled in Extended Education courses only do not qualify for student employment under these procedures and departments are encouraged to consult with the Human Resources office prior to initiating hiring.
If these conditions are met, Form 105-REHIRE is to be completed and delivered to the Career Services Center to verify that the job was posted the past academic year. Form 105-REHIRE is available on the Student Employment Services page of the Career Services Center website, or in the Career Services Center.
Note: Students hired under Unit 11 may not be rehired using this form. Steps 1 – 7 listed above apply each time. |
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||||||| Updated: 04/23/2009 |
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